2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG STREETS RESURFACING PROJECT

2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG STREETS
RESURFACING & PATCHING PROJECT
QUITMAN COUNTY, GA
QUITMAN COUNTY COMMISSION
25 OLD SCHOOL ROAD
P.O. BOX 114
GEORGETOWN, GEORGIA 39854
(229) 334-0903
Carvel Lewis, Chairman
David Kinsey, Vice Chairman, Commissioner - Post 4
Willie Bussey, Jr., Commissioner - Post 5
Jerry Green, Commissioner - Post 1
Richard Baggett, Commissioner - Post 2
Jason Weeks, County Manager
Engineer:
BSI Engineering Surveying, Inc.
223 S. 9th Street
Opelika, AL 36801
334-745-7026
BSI Project No. 24-0086
Bid Opening: October 15, 2026

QUITMAN COUNTY BOARD OF COMMISSIONERS
2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG Streets Resurfacing & Patching
Project
TABLE OF CONTENTS
PROPOSAL DOCUMENTS
Invitation for Bid............................................................................................................Page 2
Instructions to Bidders...................................................................................................Page 3
General Terms and Conditions........................................................................................Page 6
County Road Construction Services Agreement ...............................................................Page 54
Special Conditions........................................................................................................Page101
Special Provisions/Scope of Work...................................................................................Page 104
Project Images and Maps...............................................................................................Page 108

QUITMAN COUNTY GEORGIA
25 OLD SCHOOL ROAD
P.O. BOX 114
GEORGETOWN, GEORGIA 39854
Phone: (334) 695-5024
Email: jasonweeks2009@gqc-ga.org
2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG Streets Resurfacing &
Patching Project
INVITATION
This is an invitation to submit a bid to Georgetown-Quitman County Consolidated Government
for the resurfacing of various roads located in Quitman County, Georgia, indicated herein as
2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG STREETS RESURFACING PROJECT. The
roads are indicated on the engineering plans provided by BSI Engineering Surveying, Inc.
Sealed bids will be received at the office of the County Manager, 25 Old School Road,
Georgetown, GA, where the bid opening is being held, at the above address up to 10:00 A.M.,
EST, Thursday, October 15, 2026 at which time they will be opened and publicly read.
Plans, specifications and contract documents may be obtained from BSI Engineering Surveying,
Inc. at no charge via email by request. Please contact Alison Frazier, Government Engineering
Liaison, at 334-745-7026 or afrazier@bsies.com for additional project information. Bids must be
typed or printed in ink. Bids submitted as a result of this invitation must include the "Bid Fee
Form" and be returned in a sealed envelope or container marked, "SEALED BID" with the
applicable "2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG STREETS RESURFACING
PROJECT " on the outside. Bids may not be considered unless so received.
Any questions and /or misunderstandings that may arise from this invitation shall be submitted,
in writing and forwarded, to the County Manager at jasonweeks2009@gqc-ga.org and copied
to afrazier@bsies.com no later than 2:00 p.m. Tuesday, October 6, 2026. All questions
and answers submitted will be shared with anyone requesting a bid package no later
than end of day, Thursday, October 8, 2026. Answers to questions submitted that materially
change the conditions and specifications of this invitation for bid will be promulgated to all
addresses as an addendum as an email correspondence. Any discussions or documents will be
considered non-binding unless incorporated and promulgated in an addendum.
Quitman County provides equal opportunity for all businesses and does not discriminate against
any person or business because of race, color, religion, sex, national origin, and handicap or
veterans' status. This policy ensures all segments of the business community have access to
supplying the goods and services needed by Quitman County.
The Quitman County Board of Commissioners reserves the right to waive all technicalities,
reject any or all bids, and make the award in the best interest of the County.
Jason Weeks, County Manager

QUITMAN COUNTY BOARD OF COMMISSIONERS
2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG STREETS RESURFACING & PATCHING
PROJECT
INSTRUCTION TO BIDDERS
1. Intent: It is intended that the Instructions to Bidders, General Conditions, and Detailed
Specifications shall define and describe the complete work to which they relate.
2. Work to Be Done: The work to be performed under this contract consists of the
widening and resurfacing of Plantation Boulevard from Cool Branch Road
approximately 1000' south to the gate on Plantation Boulevard and the widening and
resurfacing of Scenic Drive northwest of Arrowhead Drive. Work shall include the
widening to 24' or 19', respectively, placement of crushed aggregate base, binder, and
wearing surface. The bid also includes work on roadways outlined in Section G & H of
this document and on the bid tabulation sheets. The alternate work will include milling,
patching, and placement of wearing surface. The All work shall be in accordance with
the Technical Specifications and the construction drawings beginning on page 89. All
material shall conform to the specifications contained in the Technical Specifications.
3. Site Examination: The Bidder is advised to examine the location of the work and to
inform himself/herself fully as to its conditions; the conformation of the ground; the
character, quality and quantity of the products needed preliminary to and during the
prosecution of the work; the general and local conditions and all other matters which
can in any way affect the work to be done under the Contract. Failure to examine the
site will not relieve the successful bidder of his obligation to furnish all products and
labor necessary to carry out the provisions of his contract.
The Bidder shall notify the Owner of the date and time he proposes to examine the
location of the work. The Bidder shall confine his examination to the specific areas
designated for the proposed construction, including easements and public rights of
way. The Bidder is solely responsible for any damages caused by his examination of
the site.
4. Bid and Contract Security: Each Proposal must be accompanied by a bid bond for
an amount equal to at least five percent (5%) of the amount bid. If for any reason
whatsoever the Bidder withdraws from the competition after opening the bids, or if he
refuses to execute the Contract, the Owner will proceed on the Bid Bond. The Surety
of the Bid Bond, Performance Bond, and Payment Bond shall be a surety company
authorized to do business in the State of Georgia, shall be listed in the Department of
the Treasury Circular 570, and shall have an underwriting limitation more than 100%
of the bid amount. The Bonds and Surety shall be subject to approval by the Attorney
for the Owner. Attorneys-in-fact who sign bid bonds or contract bonds must file
with each bond a certified and effectively dated copy of their power of attorney.
5. Determination of Successful Bidder: The Contract will be awarded to the lowest
responsive, responsible bidder, if awarded.
(a) Responsibility: The determination of the bidder's responsibility will be made
by the Owner based on whether the bidder:
1. maintains a permanent place of business,

2. has the appropriate technical experience,
3. has adequate plant and equipment to do the work properly and
expeditiously and
4. has suitable financial means to meet obligations incidental to the work.
The Bidder shall furnish to the Owner all such information and data for this
purpose as the Owner may request. The Owner reserves the right to reject any
bid if the evidence submitted by, or investigation of, the bidder fails to satisfy
the Owner that he is properly qualified to carry out the obligation of the Contract.
(b) Responsiveness: The determination of responsiveness will be made by the
Owner based on a consideration of whether the Bidder has submitted a
complete Proposal form without irregularities, excisions, special conditions, or
alternative bids for any item unless specifically requested in the Proposal form.
6. Bid Alternates: Bidders are requested to review Bid alternates as outlined on the
Proposal Form
7. Contract Time: Contract time shall consist of Ninety (90) consecutive calendar days
for the completion of work, to be computed from the date of the Notice to Proceed.
Liquidated damages may be assessed at Three Hundred Dollars ($300.00) per day.
8. Submission of Bids: Bids shall be submitted at the time and place indicated
in the Invitation. Quitman County will not accept late bids. Bidders are
reminded that documents and information in the possession of Quitman
County will be treated as confidential/proprietary information only to the
extent permitted by the Georgia Open Records Act, and will be exempt from
disclosure to a third party only to the extent permitted by the Georgia Open
Records Act. Should you believe that your bid contains any trade secrets you
must submit an affidavit, along with the bid/proposal, that states that specific
portions of the bid/proposal contain trade secrets as defined by Georgia law
(Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia).
Furthermore, the affidavit must be detailed, citing specifically (citing
paragraphs, articles, provisions, pages, etc) the portions of the bid/proposal
containing any trade secrets.
On the outside of the envelope containing the bid shall be noted the following:
"2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG STREETS RESURFACING & PATCHING
PROJECT"
If sending Proposal via UPS, FedEX or USPS, please list the above information on
the outside of the shipping package/envelope to ensure there is no error in opening.
9. Bid Form: Bids shall be submitted on the Bid Forms included. Bids shall
be based upon a unit price to complete all work in the specifications and
any all directions to Bidders at no additional cost to the Quitman County
Board of Commissioners.

10. Gratuities: Quitman County acknowledges that, particularly during the
holiday season, it may be customary to provide gifts to employees or
departments. However, the Quitman County Personnel Policy prevents the
acceptance of such gifts. Your cooperation in respecting the policy is
appreciated.
Georgia Open Records Act: Bidders are reminded that documents and
11.
information in the possession of Quitman County will be treated as
confidential/proprietary information only to the extent permitted by the Georgia
Open Records Act and will be exempt from disclosure to a third party only to
the extent permitted by the Georgia Open Records Act. Should you believe
that your bid contains any trade secrets you must submit an affidavit, along
with the bid, that states that specific portions of the bid contain trade secrets
as defined by Georgia law (Article 27 of Chapter 1 of Title 10 of the Official
Code of Georgia). Furthermore, the affidavit must be detailed, citing
specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of
the bid containing any trade secrets.
*Any references to 2025 LAR & 2026 LMIG Streets Resurfacing Project and 2025 TSPLOCH Parking Lot Project should be taken
as the 2025 LRA, 2026 LRA, 2025 LMIG & 2026 LMIG Streets Resurfacing and Patching Project. The terms may be used
interchangeably but the extents of the work are the same.

10. Gratuities: Quitman County acknowledges that, particularly during the
holiday season, it may be customary to provide gifts to employees or
departments. However, the Quitman County Personnel Policy prevents the
acceptance of such gifts. Your cooperation in respecting the policy is
appreciated.
Georgia Open Records Act: Bidders are reminded that documents and
11.
information in the possession of Quitman County will be treated as
confidential/proprietary information only to the extent permitted by the Georgia
Open Records Act and will be exempt from disclosure to a third party only to
the extent permitted by the Georgia Open Records Act. Should you believe
that your bid contains any trade secrets you must submit an affidavit, along
with the bid, that states that specific portions of the bid contain trade secrets
as defined by Georgia law (Article 27 of Chapter 1 of Title 10 of the Official
Code of Georgia). Furthermore, the affidavit must be detailed, citing
specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of
the bid containing any trade secrets.

INVITATION FOR BID
NO. ________
GENERAL TERMS AND CONDITIONS
INDEX
01. Definitions 02. Royalties and Patents
03. Permits and Regulations 04. Verbal Agreements
05. Lands for Work 06. General Warranty and Guarantee
07. Bonds 08. Contractor's Insurance
09. Liens 10. Assignment
11. Joint Venture Contractor 12. Successor's Obligations
13. Business License 14. Obligations and Liability of the Contractor
15. Responsibilities of the Contractor 16. Compliance with Laws
17. Plans, Specifications and Design 18. Drawings Furnished
19. Ownership of Drawings 20. Reference Standards
21. Division of Specifications and Drawings 22. Order of Completion
23. Materials, Appliances & Employees 24. Survey Information
Name 25. Project Completion
26. Inspection and Testing of Materials 27. Substantial Completion
28. Rights of Various Interests 29. Separate Contracts
30. Subcontractors 31. Access
32. Construction Schedule and Procedures 33. Project Management
34. Entry 35. Preservation and Restoration
36. Completion of "Punch List" Items 37. Authority of Contractor
38. Authority of Engineer/Architect/Architect 39. Owner-Contractor Coordination
40. Interpretation of Specifications & 41. Discrepancies in Specifications &
Drawings Drawings
42. Material, Equipment and Workmanship 43. Compliance With Contract Requirements
44. Project Meetings 45. Overtime and Shift Work
46. Construction Schedule 47. Quality
48. Material and Equipment Specified By 49. Submittal Procedure
50. Requests For Substitution 51. Manufacturer's Directions
52. Product Data 53. Operation and Maintenance Information

54. Record Drawings 55. Protection of the Public and Property
56. Protection of the Owner's Property 57. Maintenance of Traffic
58. Lot Corners 59. Existing Utilities
60. Equal Employment Opportunity 61. Material Delivery, Handling and Storage
62. Maintenance During Construction 63. Emergencies
64. Compensation 65. Safety and Health Regulations
66. Accidents 67. Load Limits
68. Sanitary Provisions 69. Construction Buildings
70. Cleaning Up 71. Electrical Energy
72. Water Supply 73. Environmental Impact
74. Progress Payments 75. Measurement and Payment
76. Use of Completed Portions 77. Beneficial Use
78. Payments Withheld 79. Contract Time
80. Omissions 81. Differing Site Conditions
82. Changes in Work 83. Force Account and Extra Work
84. Claims for Extra Cost 85. Correction of Work Before Final Payment
86. Liquidated Damages 87. Suspension or Abandonment of Work
88. Termination of Contract 89. Contractor's Right to Stop Work
90. Disputes Resolution 91. Removal of Equipment
92. Laws of Georgia 93. Quantity Variance Reserve
94. Discrepancies between General 95. Georgia Security and Immigration
Conditions and Technical Specifications Compliance Act
96. Salvaged Material & Equipment 97. Architect
1 - Definitions
Where used in the project manual, the following words and terms shall have the meanings indicated. The
meanings shall be applicable to the singular, plural, masculine and feminine of the words and terms.
Acceptance. Formal action of the Owner in determining that the Contractor's work has been completed
in accordance with the contract and in notifying the Contractor in writing of the acceptability of the work.
Act of God. A cataclysmic phenomenon of nature, such as a hurricane, earthquake, or abnormal flood.
Rain, wind, high water, or other natural phenomenon which might reasonably have been anticipated from
historical records of the general locality of the work shall not be construed as acts of God.
Addenda. Supplemental written specifications or drawings issued prior to execution of the contract which
modify or interpret the project manual by addition, deletion, clarification, or corrections.

Bid. Offer of a bidder submitted on the prescribed form setting forth the price or prices of the work to be
performed.
Bidder. Individual, partnership, corporation, or a combination thereof, including joint ventures, offering a
bid to perform the work.
Contract. The writings and drawings embodying the legally binding obligations between the Owner and
the Contractor for completion of the work; Contract Documents attached to the Contract and made a part
thereof as provided herein.
Contract Documents. The Contract, Addenda (which pertain to the Contract Documents), Contractor's
Bid (including documentation accompanying the Bid and any post Bid documentation submitted prior to
the Notice of Award), the Notice to Proceed, the Bonds, these General Conditions, the Special
Conditions, the Specifications and Drawings, together with all Written Amendments, Change Orders,
Work Change directives, Field Orders, and Drawing submittals. QUITMAN COUNTY WILL NOT
ENTERTAIN OR ACCEPT ANY CHANGES TO THE CONTRACT FORMAT PROVIDED.
Contract Drawings. The drawings which show the scope, extent, and character of the work to be
furnished and performed by the Contractor and which have been prepared and reviewed by the
Engineer/Architect/Architect and are referred to in the Contract Documents.
Contract Price. Amount payable to the Contractor under the terms and conditions of the contract. Based
on the price given on the bidding schedule, with adjustments made in accordance with the contract. The
base amount given in the bidding schedule shall be either a lump sum bid or the summation of the unit
price bids multiplied by the estimated quantities set forth in the bid form.
Contract Time. Number of calendar days stated in the contract for the completion of the work or portions
thereof.
Contractor. The individual, partnership, corporation, or combination thereof, including joint ventures that
enter into the contract with the Owner for the performance of the work. The term covers subcontractors,
equipment and material suppliers, and their employees.
Contractor's Plant and Equipment. Equipment, material, supplies, and all other items, except labor,
brought onto the site by the Contractor to carry out the work, but not to be incorporated in the work. The
Owner will make available to the Contractor, for his plant, equipment and storage, only the area
indicated on the Site Plan within the limits of the work. The Contractor shall confine his operations to his
allotted areas to avoid interference with the Building's normal and continued operation. The Contractor's
and subcontractor's personnel shall not be permitted to park their cars on Owner's property except in the
area designated for construction. The General Contractor shall see that this restriction is enforced.
Contract Technical Representative. The day-to-day County Representative designated by the Owner.
County. Owner.
Day. Calendar day.
Defective. An adjective which when modifying the word "work" refers to work, including but not limited
to the furnishing of materials, that is unsatisfactory, faulty, deficient, or performed in an non-