HEPHZIBAH HIGH SCHOOL CAFETERIA SERVING LINES

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
Shawnda Stovall DR. MALINDA B. COBB Bobby A. Smith, CPA
President Superintendent of Schools Chief Financial Officer
COVER SHEET
SERVING LINE FOR HEPHZIBAH HIGH SCHOOL RFQ #26-213
Date:
Vendor Name:
Address:
Phone:
Fax:
Email: ____________________________________________________________________________________
BID
TOTAL
#1 #2
Addendum(s) Acknowledged: (If Applicable)
#3 #4
Yes: _________________ NO: _______________ Yes: _________________ NO: _______________
Yes: _________________ NO: _______________ Yes: _________________ NO: _______________
BIDS ARE DUE WEDNESDAY, OCTOBER 7, 2026 @ 3:00 P.M.
Page 1 of 15

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
Shawnda Stovall DR. MALINDA B. COBB Bobby A. Smith, CPA
President Superintendent of Schools Chief Financial Officer
TO: FROM:
DEALERS IN FOOD SERVICE EQUIPMENT
DATE: RSeICpHteMmObNeDr C9O, 2U0N2T6Y BOARD OF EDUCATION
SUBJECT: SERVING LINE for H EPHZIBAH HIGH SCHOOL RFQ #26-213
SERVING LINE
You are invited to submit sealed bids on a as described in the following
specifications. Items will be F.O.B. AUGUSTA, GA 30815. Transport and delivery of product must
be on a dealer's truck or manufacturer's truck Pwriitnhc aip daelal representative present.
HEPHZIBAH High School Kitchen, 4558 Brothersville Road; Hephzibah,
GIteAm 3 0m8a1rk5e.d to the attention of , and marked for and delivered to,
All freight and delivery charges MUST be included in the unit cost.
We will have a pre-bid meeting on Thursday, September 17, 2026 @ 2:00 p.m. Location will be
HEPHZIBAH High School Cafeteria; 4558 Brothersville Road; Hephzibah, GA 30815.
The company awarded the bid is expected to have delivery and set up completed in the
most expedient time frame available. Preferably within 60 days
of award (10- 20- 26). Any Delay will need notification to the
Richmond County Nutrition Services Director. Also note further requirements under the
following standard terms anSdT cAoNndDiAtiRonDs :T ERMS AND CONDITIONS
(1) TIME AND PLACE Bids
Wednesday, October 7, 2026
: will be received by the Richmond County School System until 3:00
(p2.m)L. EASTTE, oBnI DS AND PROPOSALS: Regardle, asts 864 Broad Street, Augusta, GA 30901.
of cause, late bids and quotes will not be accepted
and will automatically be disqualified from bid consideration. It shall be solely the vendor's risk
to ensure delivery at the designated office by the designated time. Late bids and quotes will not
be opened and may be returned to the vendor.
Page 2 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 8, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
(3) BID FORM
: All bids must be made on the provided bid form. All blank spaces for bid
prices must be filled in with ink or typewritten and the Bid Form must be fully completed and
(4ex) eScEuAteLdE Dw hBeInD s RuEbQmUitItRedE.M OEnNlyT one copy of the Bid Form is required.
: Each bid must be submitted in a sealed envelope addressed to
Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr". SBEoRbVbIyN AG. LSImNiEth F, OChRi eHf EFPinHaZnIcBiaAlH O HffiIcGeHr,
RSCicHhOmOoLn dR CFoQu #n2ty6 -S2c1ho3o"l System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope
containing a bid must be plainly marked on the outside
and the envelope must bear on the outside the name and complete address
of the vendor. If forwarded by mail, the sealed envelope containing the bid must be enclosed in
another envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A.
Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFQ #26-
(251)3 .M ANFACTURER'S NAME AND MODEL NUMBERS
: Manufacturer's name and
product model numbers as listed in these specifications shall be used to establish minimum quality
and design features which are acceptable. Unless so specified, similar products of other reputable
manufacturers will be acceptable, provided the minimum specifications are met to the satisfaction
of the Director of Nutrition Services or her designated representative. This determination shall
rest solely with the Director of School Nutrition or a designated representative, subject to review
by the Board of Education. Should manufacturer be other than the particular manufacturer listed
herein for proposed use, you must include all technical specifications and warranties with your
submitted bid documents. If technical specifications are not included, the alternate product will
not be considered. Submission of specifications and warranties does not guarantee approval of
(a6cc)e DpEtaLnIcVeE oRfY th AeN pDro FdRuEctI.G HT REQUIREMENTS
: Bid prices will include all delivery and freight
charges with deliveries to be made to:
HEPHZIBAH High School Kitchen
4558 Brothersville Road
Hephzibah, GA 30815
The successful vendor will be required to make delivery to the school site; unload, assemble,
place in room as directed, adjust (level), and clean equipment. Transport and delivery of
product must be on a dealer's truck or manufacturer's truck with a dealer representative
present. The vendor shall also be responsible for removing and disposing of all packing
materials from the premises. The vendor will need to remove existing serving line(s) and
(7)d iNspOoTseIF oYf: a llW dOebRrKis TprIMioEr tAo NinDs tDalEliLnIgV tEhReI nEeSw M mUaStTe rBiaEl. CLEARED THROUGH MR. EMMETT
RHODES WITH THE DEPARTMENT OF MAINTENANCE AND FACILITIES (706) 737-7189
(O) OR (706)220-8260 (C) RhodeEm@boe.richmond.k12.ga.us
Page 3 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 9, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
(8) TO BIDDERS:
NOTE Bidders must satisfy themselves of the accuracy of the bid pricing by
reviewing the bid specifications and a review of the job site. A job-site visit can be scheduled by
contacting Emmett Rhodes RhodeEm@boe.richmond.k12.ga.us. After bids have been submitted,
the bidder shall not assert that there was a misunderstanding concerning the quantities of work,
t(h9e) uMtilAitTiesE aRvIaAilaLb leS UorP tPhLeI EnaRtSure of the work to be done.
: The low bidder must supply the names and addresses of
(m1a0t)e rCiaElR suTpIpFliIeCrsA wThIeOn Nre:q Tuheseted to do so by the Richmond County School System.
Richmond County School System may make such investigations
as he deems necessary to determine the ability of the bidder to perform the work and the bidder
shall furnish the Owner all such information and data for this purpose as it may request.
The School System reserves the right to reject any bid if the evidence submitted by or
investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to
(c1ar1r)y o uPt RthOe oObFlig aOtioFn s IoNf SthUeR aAgNreCeEm: e nt and to complete the work.
The vendor will be required to carry Workmen's
Compensation Insurance, Contractor's Protective Liability Insurance, and Contractor's Public
Liability Insurance, Personal Injury, including death limits of $200,000 for each person and
$500,000 for each accident, Property Damage limits of $100,000 for each accident and $200,000
for the aggregate of operations. Certificate of Insurance must be sent to the Richmond County
School System Business Office (perkice@boe.richond.k12.ga.us) once award notice has been
made and prior to commencement of work.
(12) PRE-BID CONFERENCE
: A non-mandatory pre-bid meeting will be held on Thursday,
September 17, 2026 @ 2:00 p.m. Location: HEPHZIBAH High School Cafeteria; 4558 Brothersville
R(1o3a)d ;R HIeGphHzTib aThO, G RAE 3-0B8ID15.
: The Richmond County School System reserves the right to reject
any and all proposals. The right is reserved to reject any and all quotations, to omit any items
(c1al4le)d R fEoJrE oCrT tIoO aNc cOepFt PthReO pPrOoSpAosLaSl: d eemed best for the Richmond County School System.
The Richmond County School System reserves the right to
reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate
any term(s) or provision(s) of such proposals as meet the requirements and specifications of
this RFQ, such rejection, waiver, or negotiation to be accomplished in any manner necessary to
serve the best interests of the Richmond County School System. The Richmond County School
System also reserves the right to be the sole judge of the suitability of any and all proposals for
use by the Richmond County School System.
The Richmond County School System reserves the right to reject or otherwise disregard, in whole
or in part, any ambiguous proposals or proposals which are uncertain as to terms or
compliance with specifications.
Page 4 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 9, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
(15) NON-WITHDRAWAL PERIOD: Proposals
may not be withdrawn for a period of thirty
(30)
(d1a6ys) fWroAmR tRhAe NdaTtYe of bid opening.
: The successful vendor will provide in writing to the Richmond County Board
of Education, marked to the attention of the Director of School Nutrition, a warranty to replace
or repair at no expense to the Richmond County School System any or all items found to be
defective in materials, workmanship or damage in shipment for a period of three (3) years from
date of acceptance by the Director of School Nutrition. ThWisa wrraarnratyn tsye wrvililc ien cmluudset lbaeb oprr coovsitdse tdo
pweirtfhoirnm 4 8an hyo wurasr roafn nteodt iwficoartki.o nIf. there is a standard warranty for a period of longer than three
(3) years, then it will be provided in lieu of the above.
(17) -MANDATED WALK AW AY PROVISION
STATE : In the event a contract is awarded for more than
one year: 202-2-506
"Pursuant to O.C.G.A. 20-2-506, notwithstanding any other provision herein this contract shall terminate
absolutely and without further obligation on behalf of the School System at the close of each calendar year
in which it was executed and at the close of each successive calendar year for which it may be renewed
provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end
of such calendar year.
In addition, this contract shall terminate immediately and absolutely at such time that appropriated and
otherwise obligated funds are no longer available to satisfy the obligation of the School System under the
contract.
This contract shall be deemed to obligate the School System for the sums payable during the calendar year
the agreement was executed or in the event of a renewal by the School System for those sums payable at
the end of any renewed calendar year.
The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to
exceed the initial term of contract, unless positive action is taken by the School System to terminate such
c(o1n8t)raJcUt RheISrDeiInC aTsI OseNt fAoNrtDh .V" ENUE: "
This contract shall be governed and constructed in accordance with
the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of
competent jurisdiction in Richmond County, Georgia.
Page 5 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 9, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
(19) DUTY TO PROTECT:
The Contractor (or Vendor) shall not knowingly send any employee,
agent or subcontractor personnel who is a registered sex offender or who has been convicted
of sexual abuse to any school building or school property when students are attending school or
a school related activity.
The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized
by O.C.G.A. 35-3-34, as now written, or here-after amended; or allowed by all or any other laws
allowing such inquiry, to identify these persons who have been convicted of sexual abuse or
any other act which would require such person to be entered into a national or state sexual
offender registry.
For the purpose of this policy, the term periodic shall mean that criminal history record inquiries
shall be made current upon the awarding of a successful bid on contract and checked no less than
annually during the duration of the contract. See ATTACHMENT "A" for Sex Offender
Acknowledgement Form.
(20) E-VERIFY: The
a. Contractor agrees to comply with the requirements of A.R.S. 41-4401.
The Contractor warrants compliance with all Federal immigration laws and regulations relating to
employees and warrants its compliance with Section A.R.S. 23-214, Subsection A. (That subsection
reads: "After December 31, 2007, every employer, after hiring an employee, shall verify the
b. employment eligibility of the employee through the E-Verify program.)
A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed
c. a material breach of the contract and the Contractor may be subject to penalties up to and including
termination of the contract.
The Owner retains the legal right to inspect the papers of any employee who works on the contract
to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty
under paragraph (a).
S(2ee1 )A T STMACOHKME EFNRTE "EB "E fNorV EIR-VOeNrMifyE ANfTfi:d avit Form.
Bidder shall post notice and prohibit employees from
using or displaying tobacco products, including smokeless tobacco, while the employee is on duty
at the assigned location. There shall be no use of any tobacco products on any property of the
(R2ic2h)m AoWndA CoRuDnt yM SEchToHoOl SDystem.
: Contract will be awarded based on lowest responsible and
r(e2s3p)o TnIsMivEe bOiFd dTeHr Em EeSeStiEnNg CsEp:e Fciafiiclautrioen and overall general value received.
of the successful vendor to perform contracted service or
deliver the merchandise within the required time shall constitute a material breach of contract.
If a breach occurs, the vendor may be responsible for any damages the school system incurs.
Page 6 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 9, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
(24) NONDISCRIMINATION CLAUSE
:
The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers,
employers, and applicants for employment on the bases of race, color, national origin, age,
disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital
status, familial or parental status, sexual orientation, or if all or part of an individual's income is
derived from any public assistance program, or protected genetic information in employment or
in any program or activity conducted or funded by the Department. (Not all prohibited bases
will apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA
Program Discrimination Complaint Form, found online at
http://www.ascr.usda.gov/complaint_filing_cust.html or at any USDA office, or call (866) 632-
9992 to request the form. You many also write a letter containing all of the information
requested in the form. Send your completed complaint form or letter to us by mail at U.S.
Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W.,
Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through
the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish).
USDA is an equal opportunity provider and employer.
(25) CERTIFICATION REGARDING DEBARMENT
:
The vendor certifies, by submitting proposal, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any governmental agency. Signed certification regarding
lobbying; debarment, suspension and other responsibility matters; and drug-free workplace
requirements form #AD-1048. This form is located at the end of this document and must be
completed and submitted with the vendor's bid quote.
(26) TAX EXEMPT:
The Richmond County School system is exempt for State sales taxes. Bid prices shall
exclude Federal or State taxes that can be eliminated in sales to public school systems
in the state of Georgia.
Page 7 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 9, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
(27) QUESTIONS, REQUEST FOR CLARIVICATION, OR INTERPRETATIONS
REGARDING THIS REQUEST FOR QUOTATION:
All communications concerning this
request for quotation must be submitted in writing by electronic mail to:
Richmond County School System - Business Office - 706-826-1298
Attn: Ms. Cecilia Perkins; perkice@boe.richmond.k12.ga.us
Only written questions submitted by email will be accepted. No response other than what is
written and distributed by the Business Office will be binding upon the Richmond County School
System.
Originating departments may be called upon for clarification in their area of expertise at the
discretion of the Business Office. Written responses to questions, requests for clarification, or
interpretations will be furnished to all participating vendors.
SEPTEMBER 29, 2026
All requests for clarification or interpretations must be submitted to the Business Office on or
before the close of business , 5:00 P.M.
(28) ADDENDUMS: In
the event an addendum becomes necessary, it will originate in the
Business Office and will be distributed via the website www.rcboe.org/bids. Any addenda issued
during the time of the request for proposal distribution should be acknowledged by the
(p2a9rt)i cIiNpaStPinEgC TcoIOntNra OctFo Pr UanBdL IaCt tRacEhCeOdR tDo Sth:eir response form.
All information received from vendors shall be subject
to inspection once the bid is awarded under Georgia Public Records Act.
Page 8 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 9, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
SERVING LINE
HEPHZIBAH High School
General Construction:
Thursday, September 17, 2026 2:00 p.m
HEPHZIBAH High School Cafeteria; 4558 Brothersville Road; Hephzibah, GA 30815.
We will have a pre-bid meeting on @ . Location will be
HEPHZIBAH High School - two serving lines
Item No. 1 - One (1) Each
A. 1 CUSTOM - Delfield Model No. 000-40014O7U1 SHELLEY CUSTOM FABRICATION SCS-30, 30" CASHIER'S
COUNTER 36 INCHES HIGH, DRAWER ON OPERATOR SIDE, 30" S/S V-TRAY SLIDE 12" WIDE WITH 3 RIBS
LOCATED ON LEFT END 34" HIGH, LINE-UP INTERLOCK, KROMAGARD BASE WRAP, FORMICA BLACK 909 -
58, 115V/15A OUTLET WITH 10 AMP. BREAKER, INTERMEDIATE SHELF, ADJUSTABLE
B. 0550000N WARRANTY, 2YR, S/L, NO CHARGE
Item No. 2 - One (1) Each
A. 1 CUSTOM - Delfield Model No. 000-40014O7U2 SHELLEY CUSTOM FABRICATION SCSC-60-BP 60"
REFRIGERATED COLD PAN SERVING COUNTER 36 INCHES HIGH, 2" TOP EXTENSION, 62" S/S V-TRAY SLIDE
12" WIDE WITH 3 RIBS, LOCATED ON CUSTOMER SIDE, MOUNTED 34" HIGH, 62" S/S WORKSHELF 8"
WIDE, LOCATED ON OPERATOR SIDE, MOUNTED 36" HIGH, LINE-UP INTERLOCK, KROMAGARD BASE
WRAP, FORMICA BLACK 909 - 58, S/S OPEN UNDERSTORAGE 16" HEIGHT, FLEXISHIELD FACTORY
INSTALLED TO BASE, NOTE: MODIFY WORKSHELF TO BE 6" WIDE
B. 1 - W00007AN 7-year compressor warranty, standard
C. 1 - 0550000N WARRANTY, 2YR, S/L, NO CHARGE
D. 1 - 000-CCA14O7U2 SHELLEY CUSTOM FABRICATION FLEXIBLE SHIELD, CONVERTS TO THREE POSITIONS
59.378 INCHES LONG X 17.5 INCHES WIDE X 16 INCHES HIGH WITH GLASS SHELF, WITH FLUORESCENT
LIGHT ON FIRST TIER, WITH LED LIGHT ON FIRST TIER
Page 9 of 15

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
SEPTEMBER 9, 2026 HEPHZIBAH HIGH SCHOOL SERVING LINE
RFQ#26-213
Item No. 3 - One (1) Each
A. 1 CUSTOM - Delfield Model No. 000-40014O7U3 SHELLEY CUSTOM FABRICATION SH-5-NU FIVE WELL
HOT FOOD COUNTER WITH ENCLOSED BASE 36 INCHES HIGH, 2" TOP EXTENSION, 76" S/S V-TRAY SLIDE
12" WIDE WITH 3 RIBS, LOCATED ON CUSTOMER SIDE, MOUNTED 34" HIGH, 76" S/S WORKSHELF 8"
WIDE, LOCATED ON OPERATOR SIDE, MOUNTED 36" HIGH, LINE-UP INTERLOCK, KROMAGARD BASE
WRAP , FORMICA BLACK 909 - 58, S/S OPEN UNDERSTORAGE P-60/P-74 16" HEIGHT, FLEXISHIELD
FACTORY INSTALLED TO BASE, NOTE: MODIFY WORKSHELF TO BE 6" WIDE , 701A CUTOUT IN TRAYSLIDE
FOR PAN TO HOLD SILVERWARE(VERIFY SIZE), ON RIGHT END
B. 1 - 0550000N WARRANTY,2YR, S/L, NO CHARGE
C. 1 - 000-CCA14O7U3 SHELLEY CUSTOM FABRICATION FLEXIBLE SHIELD, CONVERTS TO THREE POSITIONS
73.378 INCHES LONG X 17.5 INCHES WIDE X 16 INCHES HIGH WITH GLASS SHELF, WITH LED LIGHT ON
FIRST TIER, NOTE: MODIFY FRONT GLASS, PROVIDE 3 POSITION DCFSFS ON LEFT SIDE, IN FRONT OF LEFT
2 WELLS, AND FIXED GLASS ON RIGHT, IN FRONT OF 3 WELLS ON RIGHT
Item No. 4 - One (1) Each
A. 1 CUSTOM - Delfield Model No. 000-40014O7U4 SHELLEY CUSTOM FABRICATION SH-5-NU FIVE WELL
HOT FOOD COUNTER WITH ENCLOSED BASE 36 INCHES HIGH, 2" TOP EXTENSION, 76" S/S V-TRAY SLIDE
12" WIDE WITH 3 RIBS, LOCATED ON CUSTOMER SIDE, MOUNTED 34" HIGH, 76" S/S WORKSHELF 8"
WIDE, LOCATED ON OPERATOR SIDE, MOUNTED 36" HIGH, LINE-UP INTERLOCK, KROMAGARD BASE
WRAP , FORMICA BLACK 909 - 58, S/S OPEN UNDERSTORAGE P-60/P-74 16" HEIGHT, FLEXISHIELD
FACTORY INSTALLED TO BASE, NOTE: MODIFY WORKSHELF TO BE 6" WIDE, 701A CUTOUT IN TRAYSLIDE
FOR PAN TO HOLD SILVERWARE(VERIFY SIZE), ON LEFT END
B. 1 - 0550000N WARRANTY, 2YR, S/L, NO CHARGE
C. 1 - 000-CCA14O7U4 SHELLEY CUSTOM FABRICATION FLEXIBLE SHIELD, CONVERTS TO THREE POSITIONS
73.378 INCHES LONG X 17.5 INCHES WIDE X 16 INCHES HIGH WITH GLASS SHELF, WITH LED LIGHT ON
FIRST TIER, NOTE: MODIFY FRONT GLASS, PROVIDE 3 POSITION DCFSFS ON RIGHT SIDE, IN FRONT OF
RIGHT 2 WELLS, AND FIXED GLASS ON LEFT, IN FRONT OF 3 WELLS ON LEFT
Page 10 of 15