USM SSP 26_031 Notice of Proposed Sole Source Purchase of Electro-Hydraulic Winch.

Location:	Mississippi
Posted:	Jul 2, 2026
Due:	Jul 17, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Solicitation No:	9280-27-R-RFIN-00033
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	9280-27-R-RFIN-00033	Advertised Date	07/02/2026 12:00 AM
RFx #	3150006897	Submission Date	07/17/2026 8:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	07/17/2026 8:00 AM	Sub Procurement Category	SOLE SOURCE NOTICES
RFx Type	Req. for Information
Agency	UNIVERSITY OF SOUTHERN MISSISSIPPI
RFx Description	USM SSP 26_031 Notice of Proposed Sole Source Purchase of Electro-Hydraulic Winch. http://www.ms.gov/dfa/contract_bid_search/Bid RFx: 3150006897 Comments/objections will be received as required per Section 31-7-13 (C) of the Mississippi Code until 8:00

Contact Information

Name	Amber Floyd	Email	amber.floyd@usm.edu
Phone	601 266 4855	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
12097	BoatEquipWinchesLift

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
SSP 26_031 Electro-Hydraulic Winch System

Attachment Preview

USM SSP 26_031 Notice of Proposed Sole Source Purchase of Electro-Hydraulic Winch.

http://www.ms.gov/dfa/contract_bid_search/Bid

RFx: 3150006897

Comments/objections will be received as required per Section 31-7-13 (C) of the Mississippi Code until

8:00 a.m. (Central Time) on July 17, 2026.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be

provided by another person or entity shall submit a written notice to:

Jacob Cochran

Director of Procurement & Contracts 118 College Dr. Box 5003 Hattiesburg, MS 39406

bids@usm.edu

Phone: 601-266-4131

Subject Line must read "Sole Source Objection USM SSP 26_030"

The notice shall contain a detailed explanation of why the commodity is not a sole source procurement.

Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the

proposed sole source request can be provided by another person or entity, then USM will withdraw the

sole source request publication from the procurement portal website and submit the procurement of

the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then USM

will appeal to the Public Procurement Review Board. USM will have the burden of proving that the

commodity is only provided by one (1) source.

Run Dates: 7/2, 7/9

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 26_031

The University of Southern Mississippi anticipates purchasing the item(s) listed below as a sole

source purchase. Anyone objecting to this purchase shall follow the procedures outlined below.

1. Description of the commodity that USM is seeking to procure:

Okeanus Model DT3125-200-028072-EHLW Electro-Hydraulic Winch (Quote #261038_B,

dated 06/16/2026, revised configuration). This includes: Standard Model DT3125-200-028072-

EHLW Winch with Soft Starter, Heat Exchanger, and 50 Meter Tethered Remote Control;

UNOLS Compliant Maximum Capability Document for UNOLS Appendix A & B; and a custom

slip ring configuration and modified levelwind assy. Base price for this configuration (excluding

custom slip ring adjustment): $324,465 (Ex Works Houston, TX). Full original quote and

specification sheet attached.

2. What efforts were made by the Agency to determine that the proposed provider is the

only entity that can provide the commodity needed?

Market research was conducted on major oceanographic winch manufacturers. Only Okeanus

Science & Technology offers the exact Model DT3125-200-028072-EHLW with the required

drum capacity (6,600 m of 0.680" OD cable), hydro-active level wind system (standard

configuration), integrated power and control features, and full UNOLS Appendix A & B

compliance documentation. No other vendor provides this precise combination of specifications

required for USM’s mROV operations.

3. What efforts were made to ensure the best possible price for the commodity was

obtained?

A formal quote was obtained directly from the manufacturer, Okeanus Science & Technology.

Pricing for comparable high-capacity electro-hydraulic winches from other suppliers was

reviewed; however, no other manufacturer could meet the exact technical specifications and

UNOLS compliance requirements. The quoted base configuration (with levelwind upgrade)

represents the best available price for a fully compliant system.

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 26_031

4. Why is the commodity the only one that can meet the needs to the Agency?

The Okeanus DT3125-200-028072-EHLW is the only winch that meets all of USM’s technical

requirements for the mROV program, including:

5. 20,000 lb maximum line pull and 150 ft/min line speed

6. Specific drum dimensions (28" core, 72" width, 56" flange) and 6,600 m capacity for

0.680" cable

7. Standard hydro-active level wind system

8. UNOLS Appendix A & B compliance documentation

9. Slip ring configuration (power and data transmission)

10. Soft starter, heat exchanger, and tethered remote control Other available winches lack this

exact combination of drum capacity, performance specifications, and UNOLS

compliance necessary for safe, standards-compliant ROV operations on UNOLS vessels.

11. Why is the amount expended for the commodity reasonable?

The base price of $324,465 (plus the cost of the add ons listed on the price sheet) is reasonable

because it covers a fully engineered, high-specification capital equipment item built to ABS and

UNOLS standards with multiple specialized features (soft starter, heat exchanger, custom slip

ring, and UNOLS documentation). The quote includes a 14–16 week lead time and a 1-year

warranty. This is a one-time purchase essential for the mROV Operating Budget and represents

the lowest cost to obtain a compliant system meeting all project specifications.

The University of Southern Mississippi

Notice of Proposed Sole Source Purchase

SSP 26_031

Advertisement Schedule

1st scheduled

2nd scheduled

Date

7/2/26

7/9/26

Any person or entity that objects and proposes that the commodity listed is not sole source and can be

provided by another person or entity shall submit a written notice by July 17, 2026, 8:00 AM CST, to:

Jacob Cochran

Director of Procurement & Contracts

Jacob.Cochran@usm.edu

Subject Line must read "Sole Source Objection 26_XXX"

The notice shall contain a detailed explanation of why the commodity is not a sole source

procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, USM determines that the commodity in the

proposed sole source request can be provided by another person or entity, then USM will withdraw

the sole source request publication from the procurement portal website and submit the procurement

of the commodity to an advertised competitive bid or selection process.

If USM determines after review that there is only one (1) source for the required commodity, then

USM will appeal to the Public Procurement Review Board. USM will have the burden of proving

that the commodity is only provided by one (1) source.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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USM SSP 26_031 Notice of Proposed Sole Source Purchase of Electro-Hydraulic Winch.

Attachment Preview

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