Wexford Downs/Dallas Landing 2026 Milling and Repaving

2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
Invitation for Bid
2026 Milling and Repaving
Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
Bidder Information and Contract Documents
IFB 2026-16
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
Section Contents Page #
00100 Instructions to Bidders 3
00200 Contract Documents 9
00300 Sample Bond Forms 17
00400 General Conditions 21
00500 General Notes, Plans, Specifications 43
NOTE: In the event of conflict between any provisions of this contract, the specification
section(s) will take precedence.
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
SECTION 00100 INSTRUCTIONS TO BIDDERS
1.01 General
A. Sealed bids for the 2026 Milling and Repaving Wexford Dowms/Dallas Landings, City ofAcworth will
be received by:
City Clerk
4415 Center Street
City of Acworth, Cobb County, Georgia 30101
Bids will be received until 3:00 o'clock P.M. EST, Wednesday, October 14th 2026. Bids will be publicly
opened and read aloud at the above address immediately following the closing of the bids. Bids received after
the submission deadline will not be considered. A non-mandatory pre-bid meeting will be held at 1:00 o'clock
P.M. EST September 21st, 2026 at 4402 Acworth Industrial Dr, Acworth, GA 30101.
A. The roadways to be milled and paved will be determined by City of Acworth Public Works. IFB-2026-16.
The site of the proposed work for the bid is located at The Wexford Downs Subdivision including Mitchell
Hill, Sections of Dallas Landings neighborhood, and Franklin St in Acworth, Cobb County, Georgia and
will include the following streets in entirety: Mitchell Hill Dr, Hill View Dr, Overlook Dr, Ridgecrest Ct,
Kildare Ct, Wexford Downs Way, Franklin St, Cove St, Dawn Dr, Wood Valley Dr, Allatoona Dr,
Dogwood Dr, Lakewood Dr, Cemetery Rd, Hill St, Pinecrest Dr, and Dewberry Cir.
B. The successful contractor will furnish all necessary material, equipment, operators, maintenance of traffic
(MOT)and laborers to complete the project. Construction activities include, but are not limited to; traffic
control, storm drain protection, milling, tack coat, asphalt placement, and striping as needed. Contractor to
provide unit pricing for the following: Per square yard for edge milling and asphalt resurfacing, tonnage for
deep patching & aggregate base replacement (10% of total calculated square feet), linear feet for pavement
markings, and lumpsum for traffic control.
C. Edge Milling
a. Mill the existing asphalt pavement edges to a depth of 1.5 inches along the designated roadway
limits.
b. Milling shall provide a clean, uniform edge and proper tie-in to the existing pavement.
c. Contractor shall remove and properly dispose of all milled asphalt material.
D. Deep Patching
a. Areas exhibiting base failure, pavement deterioration, or unsuitable subgrade identified during
milling shall be deep patched as directed by the City Project Manager.
b. Deep patching shall include removal of unsuitable material, preparation and compaction of the
underlying surface, and installation of approved aggregate base and 19MM Superpave asphalt in
accordance with applicable GDOT requirements.
c. Patch limits and depths shall be determined in the field based on actual conditions.
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
E. Repaving
a. Following milling and completion of required deep patching, the roadway shall be repaved with
12MM Superpave at 1.5 inches using approved GDOT-compliant asphalt surface mix.
b. Asphalt shall be placed, compacted, and finished to provide a smooth, uniform riding surface and
proper drainage.
c. All joints and transitions shall be properly constructed and sealed as required.
F. Pavement Makings
a. Thermoplastic pavement marking material shall be a GDOT-approved product meeting the requirements
of Section 653 and applicable GDOT Qualified Products Lists.
b. The material shall be suitable for use on asphalt pavement and shall provide a durable, highly visible and
retroreflective pavement marking.
c. Glass beads or other approved reflective materials shall be incorporated into and/or applied to the
thermoplastic material in accordance with GDOT requirements and the manufacturer's
recommendations.
G. Quality and Compliance
a. All materials, installation methods, compaction, testing, and workmanship shall comply with the
current GDOT Standard Specifications for Construction of Transportation Systems, applicable
supplemental specifications, and City requirements.
b. Contractor shall maintain proper grades, drainage, and transitions to existing pavement, driveways,
intersections, and roadway structures.
H. All prices will be inclusive of traffic control, labor, material, construction signage, tools, equipment, hauling
and disposal of millings, cleaning and preparation of the existing roadway, application of tack coat, hauling
of asphalt, placement and compaction of the asphalt, cleaning roadways from leftover asphalt after paving,
and mobilization cost. Work may be in various locations throughout the city. All streets are to remain
assessable to residents at all times during milling and paving operations. While it is the City's intent to
purchase all of the items provided in these specifications, the unit cost provided on the bid document shall
be utilized in the event it becomes necessary to reduce or increase the quantity purchased.
Contract duration is Fourty-five (45) consecutive calendar days from notice to proceed.
A. Bids will be considered from experienced and well-equipped contractors engaged in work of this type and
magnitude. Prior to beginning of construction, the successful bidder will furnish to the City a Contract
Performance Bond (100%) and Payment Bond (110%) of the total finalized Contract Price and satisfactory
proof of required insurance coverage.
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
B. Bidders are required to examine the project requirements, related exhibits and contract documents carefully
and to make such examinations of the site of the proposed work as are necessary to familiarize themselves
with the nature and extent of the work to be done and with all local conditions, which may affect the
proposed construction. Bidders are also required to inform themselves fully in regard to construction and
labor conditions under which the work will be performed. The City will not be responsible for Bidders'
errors or misjudgment, nor for any information on local conditions or general laws and regulations.
C. Bidders should register with the City. Obtaining plans from third parties and failing to receive any
necessary addendums does not relieve the bidder of its obligation. Failure to register may result in rejection
of bid.
1.02 Submission of Bids
A. Bids shall be dated and enclosed in a sealed envelope and addressed to:
Acworth City Hall
Attn: City Clerk
Re: IFB 2026-16
4415 Center Street
Acworth, GA 30101
B. Bid Submittal Requirements:
1. Each Bid must be submitted with fully executed, Bid to Perform, Representation and Certifications,
Audit Clause for Contracts, W-9, Offer, Solicitation, Contractor Affidavit, Award forms, e-Verify form.
One (1) original and one (1) hard copy provide for each full Bid must be submitted.
2. The Bid to Perform Sheet should serve as the cover page to each Bid.
C. Bidders are specifically advised that they themselves must, and any person, for, or other party to whom it is
proposed to award a subcontract under this contract must obtain and submit certifications of:
1. Obtain and maintain insurance policies from companies licensed by the State of Georgia to do business
in the State of Georgia and acceptable to the Owner covering:
a. Statutory Worker's Compensation Insurance.
b. Comprehensive general liability insurance in the amount of $1,000,000 per incident and naming
the city as an additional insured on the policy. The insurance shall cover the owner, its officers,
officials, employees, and volunteers as additional named insured as respects liability arising out of
activities performed by or on behalf of the contractor.
c. Protective coverage for any Subcontractor's operations.
2. Insurance policies providing the specified coverage shall not be changed or cancelled without ten (10)
days prior notice from the insurer, to the Owner, as evidenced by return receipts of registered or certified
letters. Insurance shall be maintained in full force and effect during the life of the Agreement and until
final completion of the project.
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
3. If specified coverage limits have been reduced by paid claims, the coverage limits shall be increased to
afford the specified unencumbered coverage.
4. The Contractor shall be wholly responsible for securing insurance coverage for all subcontractors who
are engaged in this work.
5. The Contractor agrees to carry statutory Worker's Compensation Insurance and to have all
subcontractors likewise carry worker's Compensation Insurance.
1.03 Authority to Sign
A. If a bid is made by an individual, the name and mailing address must be shown. If made by a firm or
partnership, the name and mailing address of each member of the firm or partnership must be shown. If
made by a corporation, the Corporate Certificate must be executed.
B. The bidder should ensure that the legal and proper name of his/her proprietorship, firm, partnership, or
corporation is printed or typed in the space provided on the Bid Form.
1.04 Rights Reserved
A. It is understood that all bids are made subject to this agreement, that the City reserves the right to decide
which bid it deems to move forward with, and in arriving at that decision. City also reserves the right to
reject bids that are non-conforming to administrative requirements and to amend, re-advertise and re-bid.
The City reserves the right to negotiate with the selected bidder on any aspects of the contract cost, design,
scheduling, duration, and etc.
B. Any unauthorized additions, conditions, limitations, or provisions (i.e. a qualified bid) attached to the bid
shall render it informal, and may be cause for rejection. The City reserves the right to waive informalities.
C. No bids may be withdrawn after submission of Bids for a period of thirty (30) days after the date set for
opening thereof.
D. The City reserves the right to reject any and all bids from any person, firm or corporation who is in arrears
in any debt or obligation to the City, State, or Federal Government.
E. Any unauthorized additions, conditions, limitations or provisions (i.e. a qualified bid) attached to the Bid shall
render it informal and may be cause for rejection. The "Owner" reserves the right to waive these informalities.
1.05 Method of Award
A. The "Contract", if awarded, will be awarded to the lowest, qualified "Bidder", price and relevant project
experience being the determinates. The "Owner" is to make the final determination.
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
B. The Contract shall be executed on the Bid Form(s) in the Contract Documents, and will be subject to all
requirements of the Contract Documents, and shall form a binding contract between the contracting parties.
The Contract and Contract Bonds shall be executed in duplicate.
C. Contract Performance Bond (100%) and a Payment Bond, (110%) of the Finalized Contract Price with a
surety company satisfactory to the City, must be provided by the successful bidder by a surety company
qualified to do business in the State of Georgia. Bonds given shall meet all local, State, and Federal
requirements..No cash bonds shall be accepted.
1.06 Failure to Execute Contract
A. Failure to execute Contract, Contract Performance Bond, or furnish satisfactory proof of insurance coverage
within ten (10) days after the date of Notice of Award of the Contract, shall be just cause for the annulment
of the award, voiding of contract and for the forfeiture of the bid bond, not as a penalty, but as liquidation of
damages sustained. At the discretion of the City, the award may then be made to the next another bidder, or
the Work may be re-advertised.
1.07 Insurance, Proof of Coverage
A. The Contractor shall be required to furnish the City with Satisfactory proof of the insurance coverage
Specified in the General Conditions within thirty (30) days from the date of Notice of Award.
1.08 Time
A. Time is of the essence in this construction of this contract. The successful bidder will be required to
commence work on Notice to Proceed (NTP) and must carry on with due diligence in order to complete the
Work at the earliest possible date.
B. The contract time for completion of the Work for this Contract is stated in the Contract Documents. If the
contractor fails to complete the work within the contract time or fails to achieve any of the contract milestones, the
contractor agrees to pay the owner $500.00 per day as liquidated damages to cover losses, expenses and damages
of the owner for each and every day which the contractor fails to achieve completion of the milestone work or the
entire .
1.09 Location and Site
I. The site of the proposed work is located at The Wexford Downs Subdivision, Identified street in the
Dallas Landing neighborhood, and Franklin Rd.
J. The Contractor shall accept the Site(s) in its present condition and carry out all work in accordance with the
requirements of Specifications and as indicated in the scope of work.
K. The Contractor, before submitting a bid shall visit the Site and acquaint himself with the actual conditions
and the location of any or all obstructions that may exist on the Site. Contact Greg Rust at 678-521-8198 or
streetops@acworth-ga.gov to schedule a site visit.
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
L. The Contract Documents contain the provisions required for the completion of the Work to be performed
pursuant to this Contract. Information obtained from an officer, agent, or employee of the City or any other
person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any
of the Conditions of the Contract. Each bidder is responsible for inspecting the Site and for reading and
being thoroughly familiar with the Contract Documents. The failure or omission of any bidder to so
familiarize himself shall in no way relieve any bidder from any obligation in respect to his Bid, if so
accepted by the City of Acworth.
1.10 Compliance with OSHA Standards and Regulations
A. The work connected with this Contract shall be performed in accordance with all applicable OSHA
regulations and standards including any additions or revisions thereto until the Job is completed and
accepted by the City.
1.11 Information and Questions
A. Should any question or need for information arise regarding the IFB information, it should be directed to
Greg Rust, grust@acworth-ga.gov.
1.12 Addenda and Interpretation
A. No interpretation of the meaning of the Contract Documents will be made orally to any bidder or interested
party once this contract is advertised for bids. Any request for interpretation or clarification of the Contract
Documents will be in writing to the City. A response shall be given in writing, separately numbered and
dated. A list of responses and addendums will be sent out to the email address for the contractors that are
registered with the City. Anyone obtaining bidder information or construction documents online or from a
third-party source are responsible for registering with the City, failure to do so and failure to receive
addendums to the contract, is not the responsibility of the city and solely the responsibility of the bidder.
All questions must be submitted at least five (5) days prior to the bid opening date and time. Any request
not received in time to accomplish such interpretation and for distribution to all parties will not be accepted.
1.13 E-Verify Program
A. All contractors and sub-contractors must complete the provided E-Verify Affidavit. The bidder's
completed affidavit is due at the time of bid submission. Failure to complete and sign these forms may
disqualify bidder. Subcontractor(s) documents will need to be provided prior to subcontractor starting work.
Subcontractors are not authorized to begin work until required documents are submitted.
Note: Instruction to bidders and its contained provisions are contract enforceable and constitute part of
the awarded contract.
END OF SECTION
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
SECTION 00200
CONTRACT DOCUMENTS
Documents to be Completed by Bidder
All items and forms must be submitted and filled in completely, signatures are required where designated. One
(1) original, one (1) hard copy, and one (1) electronic copy provide on a USB Flash Drive of each full Bid must
be submitted. Please note that instruction to bidders, Section 00100 and its contained provisions are enforceable
and constitute part of the awarded construction contract.
FILL OUT COMPLETELY AND SEND IN THIS SECTION WITH YOUR BID
Representations and Certifications Solicitation
Phone # _________________ E-mail _________________________________
1. CERTIFICATE OF PRICE DETERMINATION
a. The offeror certifies that:
1. The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other offeror or competitor
relating to:
(i). Those prices,
(ii) The intention to submit an offer, or
(iii) The methods of factors used to calculate the prices offered.
2. The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or
indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by
law; and
3. No attempt has been made or will be made by the offeror to induce any other concern to submit or
not to submit an offer for the purpose of restricting competition.
b. Each signature on the offer is considered to be a certifications by the signatory that the
signatory:
1. Is the person in the offeror's organization responsible for determining the prices
offered in this bid or bid, and that the signatory has not participated and will not participate in any
action contrary to subparagraphs (a)(1) through (a)(3) of this provision; or
2. Has been authorized, in writing, to act as agent for the following principals in certifying those
principals have not participated, and will not participate in any action contrary to subparagraphs
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2026 Milling and Repaving Wexford Downs/Dallas Landings
City of Acworth, Cobb County, Georgia
(a)(1) through (a)(3) of this provision__________________[insert full name of person(s)] in the
offeror's organization responsible for determining the prices offered in this bid or bid, and the title of
his or per position in the offeror's organization): As an authorized agent, does certify that the
principals named in subdivision (b)(2) above have not participated, and will not participate, in any
action contrary to subparagraph (a)(1) through (a)(3) above; and As an agent, has not personally
participated, and will not participate, in any action contrary to subparagraphs(a)(1) through (a)(3) of
this provision. (c) If the offeror deletes or modifies subparagraph (a)(2) of this provision, the offeror
must furnish with its offer a signed
statement setting forth in detail the circumstances of the disclosure.
Audit Clause for Contracts
Examination of Records
The Contractor's records which shall include, but not be limited to, accounting records (hard copy, as well as
computer readable data), written policies and procedures, subcontractor files, indirect cost records, overhead
allocation records, correspondence, instructions, drawings, receipt, vouchers, memoranda, and any other data
relating to this contract shall be open to inspection and subject to audit and/or reproduction by the City Auditor,
or a duly authorized representative from the City, at the City's expense. The Contractor shall preserve all such
records for a period of three (3) years, unless permission to destroy them is granted by the City, or for such
longer period as may be required by law, after final payment. Information regarding the Contractor's operations
obtained during audits will be kept confidential.
The Contractor shall require all subcontractors under this contract to comply with the provisions of this article
by including the requirements listed above in written contracts with any and all subcontractors.
Company Name: ___________________________________________________________
Business Address: ___________________________________________________________
___________________________________________________________
Phone: ___________________________________________________________
Contact Person: ___________________________________________________________
___________________________________________________________
Authorized Signature: ___________________________________________________________
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