Plcb 2026 Holiday Gift Cards

PENNSYLVANIA LIQUOR CONTROL BOARD
INVITATION FOR BID 275464
PLCB 2026 HOLIDAY GIFT CARDS
OVERVIEW
The Pennsylvania Liquor Control Board (PLCB) is seeking a Contractor to provide fifteen (15)
different versions of branded gift cards in accordance with the specifications set forth in this
Invitation for Bid (IFB). The cards will be used in over 600 Fine Wine & Good Spirits Stores.
ISSUING OFFICE
This Invitation for Bid (IFB) is issued by the PLCB, Purchasing and Contract Administration
Division, Room 212, Northwest Office Building, 910 Capital Street, Harrisburg, PA 17124-0001.
Tanya Readinger is the Issuing Officer and the sole point of contact at the PLCB for this IFB.
Email: treadinger@pa.gov .
PLCB CONTRACTING OFFICER
The PLCB Contracting Officer is the PLCB official authorized to enter and administer contracts
and make written determinations with respect to contracts. The PLCB Contracting Officer is
Tammy Wenrich, Manager of Purchasing and Contract Administration, Room 212, Northwest
Office Building, 910 Capital Street, Harrisburg, PA 17124-0001.
PLCB CONTACT PERSON
The PLCB Contact Person, defined as the PLCB employee charged with reviewing and accepting
receipt of the goods to be provided under the Contract, is Zachery Shaffner, Management Analyst
of Retail Infrastructure Development, Room 311, Northwest Office Building, 910 Capital Street,
Harrisburg, PA 17124-0001
CONTRACTOR CONTACT PERSON
The Contractor shall provide the PLCB with a single point of contact for all Contract related
questions or problems. Immediately upon notification of award, the Contractor shall provide the
PLCB with the name, address, email address, and telephone number of this individual.
SUPPLIER REGISTRATION
The PLCB uses the online self-service Oracle Supplier Portal (the "Portal") to facilitate its business
needs with contracted suppliers. Bidders are required to register in the Portal as a "Non-
Merchandise" supplier of goods and services. During the registration process, every bidder must
complete a questionnaire to verify their supplier type (Merchandise or Non-Merchandise). Every
bidder must enter the details of the "PLCB Purchasing team contact person". This information can
be found in the "Issuing Office" section on Page 1 of this IFB.
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Registration must be completed before a bid can be submitted. Information on how to register
and related training can be found by clicking the link below. (Please Note: A PLCB Supplier
number will NOT be immediately generated upon submission of registration. The request
will be processed within 3-5 business days from date received. It is recommended that
bidders allow sufficient time to register before the bid deadline).
https://www.pa.gov/agencies/lcb/supplier-vendors/goods-and-services-suppliers.html
Upon contract award, the Contractor will use the Portal to manage and update account
information, upload and view invoices, view and acknowledge POs and related documents, view
payment information, and track payment status.
It is the Contractor's responsibility to ensure that the supplier information contained in the Portal
is accurate and complete. Failure to update the Portal of any changes to supplier
information may result in delayed payments.
QUESTIONS
Questions regarding this IFB must be submitted via email only, with the subject line entitled
"IFB #275464 Questions" to the Issuing Officer, Tanya Readinger, at Treadinger@pa.gov no later
than 4:00 p.m. ET on Wednesday, July 29, 2026. Bidders shall not contact the Issuing Officer
by any other means. All questions received will be answered, in writing, and such responses shall
be posted to the Department of General Services ("DGS") website at
www.emarketplace.state.pa.us as an addendum to the IFB by 4:00 p.m. ET on Monday, August
3, 2026.
All questions and official responses are an addendum to, and part of, this IFB. The PLCB is not
bound by any verbal information, nor is the PLCB bound by any written information not part of the
IFB or formally issued as an addendum by the Issuing Office. Questions submitted to the IFB are
not considered to be, nor are they treated as a protest to the specifications or of the solicitation.
CONTENT OF AND ADDENDA TO THE IFB
If the Issuing Office deems it necessary to revise any part of this IFB before the bid response
date, the Issuing Office will post an addendum to the DGS website at
www.emarketplace.state.pa.us as well as posting within the Portal. It is the bidder's
responsibility to periodically check each system for any new information or addenda to
the IFB. When an addendum is posted to the Portal, bidders who have already submitted
a bid will receive a system-generated email notification alerting them to the change. The
bidder must log into the Portal to review and acknowledge the addendum to have their bid
considered. Failure to review and acknowledge the addendum will be considered a non-
responsive bid and result in bid rejection.
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THE CONTENT OF THIS SPECIFICATION DOCUMENT, ITS ATTACHMENTS AND ADDENDA
SUPERSEDES ANY LANGUAGE IN THE PORTAL SHOULD THERE BE A CONFLICT. For
example, if this specification contains requirements regarding bid validity or delivery date, then no
language in the Portal (or bidder entry into the Portal, if solicited via an entry field) will change those
requirements.
RESPONSE DATA
Bidders must submit their bids through the Portal. See the Supplier Registration paragraph above for
further information on the submission process.
NOTE TO AVOID DISQUALIFICTION
* ATTACHMENT #1 - Bid Form BOP-1206 must be signed in ink by an official legally
authorized to bind the Contractor to its provisions. Failure to sign the Bid Form BOP-
1206 in accordance with these signatory requirements shall disqualify the bid.
* All applicable bid documents must be timely uploaded through the Portal. See "Required
Documents" below to avoid rejection of the bid.
* For this IFB, the bid must remain valid for at least 60 days. The contents of the Contractor's
bid will be incorporated into the contract. See Supplier Registration section above for more
information on accessing the Portal and registering as a Supplier.
To be considered, submit the bid through the Portal on or before 12:00 PM ET on Thursday,
August 6, 2026. ALL BIDS MUST BE SUBMITTED THROUGH THE PORTAL. BIDS
SUBMITTED BY EMAIL OR HARD COPY WILL BE REJECED AND WILL NOT BE
CONSIDERED.
REQUIRED DOCUMENTS:
The following documents must be included with your bid. Failure to include these required
documents will be considered a non-responsive bid and result in bid rejection.
1. ATTACHMENT #1 - BOP-1206 Referenced on Page 3
2. ATTACHMENT #2 - GSPUR-89 Referenced on Page 4
3. ATTACHMENT #3 - BOP-2201 Referenced on Page 4
METHOD OF AWARD
This will be a single award contract to the lowest responsive and responsible bidder, whose bid will
be determined by the Total Cost for all requirements and criteria set forth in this IFB.
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WORKER PROTECTION AND INVESTMENT EXECUTIVE ORDER
This procurement is subject to Executive Order 2021-06 Worker Protection and Investment.
Bidders must complete ATTACHMENT #3 - BOP-2201 Worker Protection and Investment.
FAILURE TO SUBMIT THIS FORM WILL RESULT IN BID REJECTION.
RUSSIA BELARUS CERTIFICATION
This procurement is subject to the Restrictions for Associations with Russan and Belarus Act 57 of
2023 (Act 57), which prohibits the Commonwealth and its agencies from contracting with, awarding
grants to, or extending tax credits for any individual or business linked to the governments of Russia
or Belarus, according to criteria established by the U.S. Treasury's Office of Foreign Assets Control.
Act 57 requires agencies to verify that bidders are not on the Treasury-published list of disqualified
entities. The PLCB will certify the Bidder's compliance with Act 57 and complete a "Russia/Belarus
Certification" form BOP-2401.
RECIPROCAL LIMITATIONS ACT REQUIREMENTS
This procurement is subject to the Reciprocal Limitations Act (62 Pa.C.S. 107), which applies to
all Commonwealth procurements that exceed the small-purchase threshold set under 514 of the
Procurement Code. 62 Pa.C.S. 514. This form is attached as ATTACHMENT #2 - GSPUR-89
Reciprocal Limitations Act Requirements. Bidders must complete sections 3 and 4 of this form
and submit with the bid. FAILURE TO SUBMIT THIS FORM WILL RESULT IN BID REJECTION.
BID TABULATIONS RESULTS
Results of this bid will be posted within 48 hours to the DGS website at
http://www.emarketplace.state.pa.us/. Bid results do not confer any contractual rights until a formal
written contract has been executed by all necessary PLCB and Commonwealth officials and a
Notice To Proceed (NTP) letter has been issued. Any additional information will require a Right to
Know request found at: http://www.openrecords.pa.gov/RTKL/CitizensGuide.cfm.
REJECTION OF INVITATION FOR BID/CANCELLATION OF SOLICITATION
The PLCB reserves the unqualified right to reject any and/or all bids received for this IFB, to waive
technical defects or any informality in bids, and to accept or reject any part of any bid or to cancel
this IFB, if, in its sole judgment, it is in the best interest of the Commonwealth.
For this bid, quantities in the Portal, and on the specifications are exact.
TERMS AND CONDITIONS
The IFB's Contract is governed by the PLCB's Standard Contract Terms and Conditions for Non-
Merchandise Purchase Orders (Form 54-FA-2.1). Form 54-FA-2.1 is attached as ATTACHMENT
#4 - Form 54-FA-2.1 and incorporated by reference.
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INCURRING COST
The PLCB is not liable for any cost incurred by anyone prior to issuance of a Notice to Proceed
letter. The PLCB will pay the contractor only for goods that conform to the specifications as stated
in the contract.
OFFSET PROVISION
The Contractor agrees that the Commonwealth may set off the amount of any state tax liability or
other debt or obligation to the Commonwealth or its subsidiaries that is owed to the
Commonwealth and is not being contested on appeal against any payments due to the Contractor
under this or any other contract with the Commonwealth.
PRIME CONTRACTOR RESPONSIBILITY AND SUBCONTRACTING
The selected bidder, as prime Contractor, shall be required to assume responsibility for all
services requested in this IFB whether or not it performs them. Further, the PLCB will consider
the selected bidder to be the sole point of contact with regard to contractual matters.
Per the Contract Specifications herein, work must be performed by Contractor's in-house staff.
Outsourcing to third party services will not be acceptable. Any use of subcontractors by the
selected Bidder must be identified in the bid.
During the contract term, use of any subcontractors by the selected bidder must be approved in
writing by the PLCB prior to any work being done.
INVOICING
If assistance is needed to create and submit an invoice through the Portal, please review the course
on how suppliers enter an invoice in the Portal and/or quick reference guide located on the PLCB's
website at the following link: https://www.lcb.pa.gov/JoinOurTeam/Pages/ERP-Resources-for-
Goods-and-Services-Suppliers.aspx
PAYMENT
The PLCB shall put forth reasonable efforts to make payment of undisputed amounts billed, less
applicable credits, within 30 days of receipt of a proper invoice. A "proper" invoice is not received
until it has been submitted to the Portal and the PLCB accepts the service as satisfactorily
performed and goods satisfactorily received.
The PLCB will make contract payments through Automated Clearing House (ACH).
Within 10 days of award of the contract the awarded bidder, as Contractor, must submit or must
have already submitted their ACH information within their user profile in the Portal.
The Contractor must submit a unique invoice number with each invoice submitted. The unique
invoice number will be listed on the PLCB's ACH remittance advice to enable the Contractor to
properly apply the State agency's payment to the invoice submitted.
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It is the responsibility of the Contractor to ensure that the ACH information contained in the Portal
is accurate and complete. Failure to maintain accurate and complete information may result in
delays in payment.
PAYMENT INQUIRES/QUESTIONS
Any question or inquiries concerning payment of invoices shall be emailed to Comptroller
Operations at: RA-PLCBExceptionProcess@pa.gov.
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IFB 275464
PLCB 2026 HOLIDAY GIFT CARDS
SPECIFICATIONS
CARD MATERIAL AND THICKNESS: 30 mil PVC
CARD QUANTITY: 130,850 total. 129,950 Single Cards and 900 Cards on Carriers (COC), to be
delivered in full to one (1) PLCB location (See "Shipping Information" below).
FIFTEEN (15) FINE WINE & GOOD SPIRITS (FWGS) VERSIONS:
* PLCB #100064081 - Holiday Cocktails - Single Card 29,500 each @ 25 cards/pack = 1,180
total packs.
* PLCB #100064096 -Holiday Gifts - Single Card 29,475 each @ 25 cards/pack = 1,179 total
packs.
* PLCB # 100064099 -Holiday Snowflakes - Single Card 29,475 each @ 25 cards/pack =
1,179 total packs.
* PLCB # 100064101 - Holiday Cocktails Hanging (COC) - Single Card 13,825 each @ 25
cards/pack = 553 total packs.
* PLCB # 100064102 - Holiday Gifts Hanging (COC) - Single Card 13,850 each @ 25
cards/pack = 554 total packs.
* PLCB # 100064108 - Holiday Snowflakes Hanging (COC) - Single Card 13,825 each @ 25
cards/pack = 553 total packs.
* PLCB # 100064110 - Holiday Cocktails $25 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
* PLCB # 100064112 - Holiday Cocktails $50 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
* PLCB # 100064120 - Holiday Cocktails $100 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
* PLCB # 100064121 - Holiday Gifts $25 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
* PLCB # 100064123 - Holiday Gifts $50 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
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* PLCB # 100064126 - Holiday Gifts $100 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
* PLCB # 100064127 - Holiday Snowflakes $25 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
* PLCB # 100064128 - Holiday Snowflakes $50 Hanging (COC) - Single Card 100 each @ 25
cards/pack = 4 total packs.
* PLCB # 100064133 - Holiday Snowflakes $100 Hanging (COC) - Single Card 100 each @
25 cards/pack = 4 total packs.
FINISHED CARD SIZE: Single Card - Standard CR80 (2-1/8" x 3-3/8")
CARD FEATURES: Finish: laminated, glossy, 2 sides.
High-Coercivity encoded 2 track magnetic swipe which meets ISO/ANSI
standards.
Gift card number printed on back of card above magnetic swipe (See "Gift
Card Numbering" on page 9 and 10).
The full 19-digit card account number for each gift card in Code 128 UPC
format needs to replace the existing UPC printed on back of card below
magnetic swipe (see "Gift Card Numbering" on page 9 and 10).
Back of card verbiage (See last page of artwork).
Generate a 6-digit numeric PIN number for each gift card. Contractor will
securely send a CSV(comma separated value) file (or any other secure file
method approved by the PLCB) that lists the PIN associated with each gift
card number to the PLCB.
PIN number is to be covered with a safe industry standard "peel to reveal"
sticker covering. (For placement of PIN number, please see shaded box
provided on last page of artwork).
Cards designated with a hanging back (COC) shall have the cards affixed
to a 3.625-inch x 5-inch cardboard backing. Cards shall be affixed with
industry standard adhesive so that customer can remove card easily without
damage to card artwork.
PRINTING: 4-color offset printing; 4-color process front/1 color back.
Full bleed on all 4 sides.
Inkjet imaging for variable information only.
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ARTWORK: Artwork to be provided in any of the following formats:
CDR (CorelDraw 9), EPS, PS, JPG, GIF, PDF, AI (Adobe Illustrator 9.0.1).
Color values will be CMYK. Fonts will be converted to curves or provided
electronically.
Artwork is done on a PC in CorelDraw9 and can be provided on a CD-R disc. Color
proof sized at 100% from a color laser printer.
PROOFS: Match print of each version must be provided to the PLCB Issuing Officer for
approval within one (1) week of receipt of a purchase order.
PACKAGING:
* Pack = 25 cards each. Each pack must be individually shrink wrapped and labeled.
* Sleeve (standalone cards) = 20 packs of 25 cards each (500 total cards/sleeve).
* Sleeve (cards on carriers) = 10 packs of 25 cards each (250 total cards/sleeve).
* Carton (standalone cards) = Six (6) sleeves of 20 packs of 25 each (3,000 total
cards/carton).
* Carton (cards on carrier) = Eight (8) sleeves of 10 packs of 25 each (2,000 total
cards/carton).
Standalone cards - 3,000 cards/per carton in sequential order and sleeves of 20
packs of 25 cards each within carton. Sleeves are to be labeled with the first card
number in that bundle.
Cards on carriers - 2,000 cards/per carton in sequential orders and sleeves of 10
packs of 25 cards each within carton. Sleeves are to be labeled with the first card
number in that bundle.
For Pack/Sleeve/Carton labeling, see example photos provided with specifications.
Cartons to be labeled as follows:
PLCB
Purchase Order Number
Description
1st Card Number - Last Card Number
Quantity
Company Information (i.e., inventory #, job number, run date, etc.)
GIFT CARD NUMBERING:
PLCB # 100064081 - HOLIDAY COCKTAILS CARD STARTING WITH:
918820430000000001X to 918820430000029500X
PLCB # 100064096 - HOLIDAY GIFTS CARD STARTING WITH:
918820440000000001X to 918820440000029475X
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PLCB # 100064099 - HOLIDAY SNOWFLAKES CARD STARTING WITH:
918820450000000001X to 918820450000029475X
PLCB # 100064101 - HOLIDAY COCKTAILS HANGING (COC) CARD STARTING WITH:
918820460000000001X to 918820460000013825X
PLCB # 100064102 - HOLIDAY GIFTS HANGING (COC) CARD STARTING WITH:
918820470000000001X to 918820470000013850X
PLCB # 100064108 - HOLIDAY SNOWFLAKE HANGING (COC) CARD STARTING WITH:
918820480000000001X to 918820480000013825X
PLCB # 100064110 - HOLIDAY COCKTAILS $25 HANGING (COC) CARD STARTING WITH:
918828080000000001X to 918828080000000100X
PLCB # 100064112 - HOLIDAY COCKTAILS $50 HANGING (COC) CARD STARTING WITH:
918828090000000001X to 918828090000000100X
PLCB # 100064120 - HOLIDAY COCKTAILS $100 HANGING (COC) CARD STARTING WITH:
918828110000000001X to 918828110000000100X
PLCB # 100064121 - HOLIDAY GIFTS $25 HANGING (COC) CARD STARTING WITH:
918828120000000001X to 918828120000000100X
PLCB # 100064123 -HOLIDAY GIFTS $50 HANGING (COC) CARD STARTING WITH:
918828130000000001X to 918828130000000100X
PLCB # 100064126 -HOLIDAY GIFTS $100 HANGING (COC) CARD STARTING WITH:
918828150000000001X to 918828150000000100X
PLCB # 100064127 -HOLIDAY SNOWFLAKE $25 HANGING (COC) CARD STARTING WITH:
918828160000000001X to 918828160000000100X
PLCB # 100064128 -HOLIDAY SNOWFLAKE $50 HANGING (COC) CARD STARTING WITH:
918828170000000001X to 918828170000000100X
PLCB # 100064133 -HOLIDAY SNOWFLAKE $100 HANGING (COC) CARD STARTING WITH:
918828190000000001X to 918828190000000100X
SHIPPING INFORMATION:
The cards shall be delivered in full to the address listed below:
PLCB E-Commerce
East Greenville Business Center
668 Gravel Pike, Suite 500
East Greenville, PA 18041-2150
Attn: Alyssa Rivera
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