Relative Caregiver Program Case Management Services - UPDATED
| Location: | Tennessee |
|---|---|
| Posted: | May 8, 2026 |
| Due: | Jun 4, 2026 |
| Agency: | State Government of Tennessee |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 35910-14926 |
| Publication URL: | To access bid details, please log in. |
| Document ID & Hyperlink: |
RFQ 35910-14926
Amendment 1 |
| Event Start - Response Due: |
05/06/2026
06/04/2026 |
| Event Name: | Relative Caregiver Program Case Management Services -UPDATED |
| Last Updated: | 05/08/2026 |
Attachment Preview
STATE OF TENNESSEE
CENTRAL PROCUREMENT OFFICE
REQUEST FOR QUALIFICATIONS
FOR
RELATIVE CAREGIVER PROGRAM CASE MANAGEMENT SERVICES
RFQ # 35910-14926
TABLE OF CONTENTS
SECTIONS:
1. Introduction
2. RFQ Schedule of Events
3. Response Requirements
4. General Information & Requirements
5. Procurement Process & Contract Award
ATTACHMENTS:
A. Technical Response & Evaluation Guide – Mandatory Requirement Items
B. Technical Response & Evaluation Guide – General Qualifications &
Experience Items
C. Technical Response & Evaluation Guide – Technical Qualifications,
Experience & Approach Items
D. Statement of Certifications & Assurances
E. Reference Questionnaire
F. Regional Map
G. Pro Forma Contract
RFQ #35910-14926
1
1.
INTRODUCTION
The State of Tennessee, Central Procurement Office, hereinafter referred to as “the State,”
issues this Request for Qualifications (“RFQ”) to define mandatory goods or services
requirements; solicit responses; detail response requirements; and, outline the State’s process for
evaluating responses.
Through this RFQ or any subsequent solicitation, the State seeks to buy the requested goods or
services and to give ALL qualified respondents the opportunity to do business with the state as
contractors or subcontractors.
1.1. Statement of Procurement Purpose
The State of Tennessee seeks to procure qualified vendor(s) to provide Relative Caregiver
Program (RCP) Case Management Services in accordance with Tennessee Code Annotated §
37-2-422 and applicable Department of Children’s Services (DCS) policies. The purpose of this
Request for Qualifications (RFQ) is to identify and select vendor(s) with the demonstrated
capacity, experience, and infrastructure necessary to deliver comprehensive support services to
relative caregivers who have assumed care of children outside of formal foster care.
The Relative Caregiver Program is designed to stabilize relative caregiver households, promote
child safety and well-being, and support permanency by providing case management,
assessments, service planning, caregiver support, and administration of the RCP Stipend for
eligible families. Relative caregivers often assume custody during periods of crisis, frequently
without adequate resources, formal training, or access to coordinated services. Without
structured support, these placements may be at risk of disruption, resulting in adverse outcomes
for children and increased likelihood of entry into state custody.
Through this procurement, the State intends to select vendor(s) that can effectively implement
RCP Case Management Services, coordinate with DCS and community partners, ensure
compliance with statutory and policy requirements, and support eligible caregivers in maintaining
safe, stable homes for children. This RFQ is focused on determining vendor qualifications only;
detailed service requirements, performance expectations, and contractual obligations will be set
forth in the pro forma contract.year.
Detailed information regarding service areas and fiscal projections is provided on the following
pages; specifically, Table 1 outlines the counties within each group, while Table 2 details the
projected number of children to be served and the maximum liabilities per fiscal year for each
county group.
This solicitaiton will result in one contract awarded per group.
RFQ #35910-14926
2
TABLE 1
GROUP ID
35910-14926-1
35910-14926-2
35910-14926-3
35910-14926-4
35910-14926-5
35910-14926-6
35910-14926-7
35910-14926-8
COUNTIES
Bedford, Coffee, Franklin, Giles, Grundy, Hickman, Lawrence, Lewis, Lincoln,
Marshall, Maury, Moore, Perry, Wayne
Anderson, Campbell, Loudon, Monroe, Morgan, Roan, Scott, Union, Knox , Blount,
Claiborne, Cocke, Grainger, Hamblen, Jefferson, Sevier
Davidson, Cheatham, Montgomery, Robertson, Rutherford, Sumner, Trousdale,
Williamson, Wilson, Dickson, Humphreys, Houston, Stewart
Bledsoe, Bradley, Hamilton, Marion, Meigs, McMinn, Polk, Rhea, Sequatchie
Cannon, Clay, Cumberland, Dekalb, Fentress, Jackson, Macon, Overton,
Shelby
Hancock, Hawkins, Greene, Washington, Unicoi, Sullivan, Carter, Johnson
Benton, Carrol, Crockett, Dyer, Gibson, Henry, Lake, Obion, Weakley, Chester,
Decatur, Fayette, Hardeman, Hardin, Haywood, Henderson, Lauderdale, Madison,
McNairy, Tipton
RFQ #35910-14926
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TABLE 2
GROUP ID
PROJECTED NUMBER OF CHILDREN TO BE SERVED AND MAXIMUM LIABILITIES
PER FISCAL YEAR/ PER COUNTY GROUP
FY27
FY28
FY29
FY30
FY31
35910-14926-1
Children: 276
Liability:
$1,007,400
Children: 271
Liability:
$989,150
Children: 266
Liability:
$970,900
Children: 262
Liability:
$956,300
Children: 258
Liability:
$941,700
TOTAL
MAXIMUM
LIABILITY
$4,865,450
35910-14926-2
Children: 448
Liability:
$1,635,200
Children: 440
Liability:
$1,606,000
Children: 432
Liability:
$1,576,800
Children: 425
Liability:
$1,551,250
Children: 418
Liability:
$1,525,700
$7,894,950
35910-14926-3
Children: 826
Liability:
$3,014,900
Children: 812
Liability:
$2,963,800
Children: 799
Liability:
$2,916,350
Children: 785
Liability:
$2,865,250
Children: 772
Liability:
$2,817,800
$14,578,100
35910-14926-4
Children: 190
Liability:
$693,500
Children: 186
Liability:
$678,900
Children: 183
Liability:
$667,950
Children: 180
Liability:
$657,000
Children: 177
Liability:
$646,050
$3,343,400
35910-14926-5
Children: 215
Liability:
$784,750
Children: 211
Liability:
$770,150
Children: 207
Liability:
$755,550
Children: 204
Liability:
$744,600
Children: 201
Liability:
$733,650
$3,788,700
35910-14926-6
Children: 293
Liability:
$1,069,450
Children: 288
Liability:
$1,051,200
Children: 283
Liability:
$1,032,950
Children: 278
Liability:
$1,014,700
Children: 273
Liability:
$996,450
$5,164,750
35910-14926-7
Children: 181
Liability:
$660,650
Children: 178
Liability:
$649,700
Children: 174
Liability:
$635,100
Children: 171
Liability:
$624,150
Children: 168
Liability:
$613,200
$3,182,800
35910-14926-8
Children: 697
Liability:
$2,544,050
Children: 685
Liability:
$2,500,250
Children: 674
Liability:
$2,460,100
Children: 662
Liability:
$2,416,300
Children: 651
Liability:
$2,376,150
$12,296,850
RFQ #35910-14926
4
1.2. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in RFQ § 2, Schedule of Events,
potential Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond
in the form of a simple e-mail or other written communication. Such notice should include the
following information: the business or individual’s name (as appropriate), a contact person’s name
and title, the contact person’s mailing address, telephone number, facsimile, number, and e-mail
address. Filing a Notice of Intent to Respond is not a prerequisite for submitting a response;
however, it is necessary to ensure receipt of notices and communications relating to this RFQ.
1.3. Definitions and Abbreviations
TERM
Relative Caregiver Program (RCP)
DEFINITION
Shall refer to the overarching program
containing the RCP Services and RCP
Stipend.
Case Management Services
A coordinated set of activities designed to
help individuals access, organize, and
manage the services and resources they need
to address specific problems or achieve
certain goals. A case manager works with a
client to assess needs, develop a service
plan, connect them to appropriate supports,
monitor progress, and adjust the plan as
needed.
Individualized Service Plans
A written, person-centered plan that outlines
the specific needs, goals, and support
strategies for an individual receiving services.
ISPs are developed collaboratively with the
individual (and often their family or support
team) to ensure services are tailored to their
unique circumstances, strengths, preferences,
and desired outcomes.
RCP Stipend
Shall mean the financial assistance provided
to relative caregivers, governed by T.C.A. §
37-2-422.
RFQ #35910-14926
5
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