324 - Landscaping Maintenance - D&M Harvard

Location: Ohio
Posted: Jul 2, 2026
Due: Jul 16, 2026
Agency: City of Cleveland
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Publication URL: To access bid details, please log in.
324 - Landscaping Maintenance - D&M Harvard

File Number: 324
Closing Date: July 16, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 1 Lawn/Turf Mowing 80.00000 / EA
Prior to mowing, all litter and debris shall be picked up and removed from lawn areas. The height of the mower shall be set to cut no lower than two inches (2") and no more than 1/3 of blade of grass shall be removed per cutting. Mowing shall not be more than once a week unless directed otherwise, or if necessary when the average height of grass reaches three and one half inch (3-1/2"). Mowing shall be done with sharpened mowers to prevent tearing the grass blades. Mowing shall be done in a parallel pattern keeping the lines straight from one point to another. Exercise a sufficient overlap with the mower to prevent "missed lines" between mowed rows. If one cutting does not provide a continuous flat appearance and areas of "missed lines" are apparent, from damp or wet grass or an exceedingly long growth, a econd cutting will be made immediately following the first cutting. All clippings shall be removed from the building areas. All Lawn areas except those deignated specifically "Do Not Mow" must be cut regardless of grade, slope, or roughness. Edging and trimming of all sidewalks, curbs and other paved areas shall be performed during each lawn/turf cutting. A power edger may be used along all walk edges. In addition, trim around the entire periphery of buildings, structures, poles, fencerows, trees and along all plant beds and all elements abutting lawns. *****************Please See Attachments for Additional Details & Specifications****************** . *****Services & Orders Are To Be Provided After Prior Departmental Approval***** . *****Services & Orders Are To Be Provided As Needed***** . *****Quantities & Orders May Vary***** **********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY********* . Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105
Ship To:
Water - Distribution Water - Distribution 4600 Harvard Cleveland, OH 44105
Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)

INVITATION TO BID
Page 1 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Lawn/Turf Mowing 80.00000 /
EA
Prior to mowing, all litter and debris shall be picked up and removed from lawn areas. The height of the mower shall be set to cut no lower
than two inches (2") and no more than 1/3 of blade of grass shall be removed per cutting. Mowing shall not be more than once a week unless
directed otherwise, or if necessary when the average height of grass reaches three and one half inch (3-1/2"). Mowing shall be done with
sharpened mowers to prevent tearing the grass blades.
Mowing shall be done in a parallel pattern keeping the lines straight from one point to another. Exercise a sufficient overlap with the mower
to prevent "missed lines" between mowed rows. If one cutting does not provide a continuous flat appearance and areas of "missed lines" are
apparent, from damp or wet grass or an exceedingly long growth, a econd cutting will be made immediately following the first cutting.
All clippings shall be removed from the building areas.
All Lawn areas except those deignated specifically "Do Not Mow" must be cut regardless of grade, slope, or roughness.
Edging and trimming of all sidewalks, curbs and other paved areas shall be performed during each lawn/turf cutting. A power edger may be
used along all walk edges. In addition, trim around the entire periphery of buildings, structures, poles, fencerows, trees and along all plant
beds and all elements abutting lawns.
*****************Please See Attachments for Additional Details & Specifications******************
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 2 Sweeping 80.00000 / EA
All paved pedestrian sidewalks surrounding buildings shall be thoroughly blown/swept/hosed and/or washed to the satisfaction of the Building Manager. All litter shall be picked up and removed prior to washing. No litter or debris shall be washed into drainage basins. Drainage gratings and openings shall be thoroughly cleaned of any and all debris or obstructions. All cleaning not specifically covered in these specifications shall be done by the contractor. The contractor shall be directly responsible for the cleaning by all subcontractors and shall correct any conditions not acceptable to the Building Manager. This cleaning shall include periodic cleaning such as the prompt removal, at suitable frequent and regular intervals, of debris and rubbish; and final cleaning not accepted under the above paragraph. Cleaning shall also include, but is not limited to, the periodic mowing of lawn areas and cutting &/or removal of weeds as deemed necessary by the Building Manager and the City. Periodic cleaning, if not done promptly and frequently enough to keep the work and premises looking reasonably neat and clean, so as to continually provide and maintain easy circulation for workers and material everywhere on the premises, shall be subject to the Building Manager's direction for more frequent cleaning. Final cleaning shall leave the premises rake-clean, and all exposed surface and finished free from foreign matter, blemishes and imperfections. The contractor shall, at his own expense keep the site of his operation, building or structure being worked on clean during the operations and remove all rubbish as it accumulates. Upon the completion of the work, remove all rubbish of all kinds from any grounds which he occupied and shall leave the site and the work in a clean and neat condition. *****************Please See Attachments for Additional Details & Specifications****************** . *****Services & Orders Are To Be Provided After Prior Departmental Approval***** . *****Services & Orders Are To Be Provided As Needed***** . *****Quantities & Orders May Vary***** **********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY********* . Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105
Ship To:
Water - Distribution Water - Distribution 4600 Harvard Cleveland, OH 44105
Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)

INVITATION TO BID
Page 2 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 2 Sweeping 80.00000 /
EA
All paved pedestrian sidewalks surrounding buildings shall be thoroughly blown/swept/hosed and/or washed to the satisfaction of the
Building Manager. All litter shall be picked up and removed prior to washing. No litter or debris shall be washed into drainage basins.
Drainage gratings and openings shall be thoroughly cleaned of any and all debris or obstructions.
All cleaning not specifically covered in these specifications shall be done by the contractor. The contractor shall be directly responsible for
the cleaning by all subcontractors and shall correct any conditions not acceptable to the Building Manager.
This cleaning shall include periodic cleaning such as the prompt removal, at suitable frequent and regular intervals, of debris and rubbish;
and final cleaning not accepted under the above paragraph. Cleaning shall also include, but is not limited to, the periodic mowing of lawn
areas and cutting &/or removal of weeds as deemed necessary by the Building Manager and the City.
Periodic cleaning, if not done promptly and frequently enough to keep the work and premises looking reasonably neat and clean, so as to
continually provide and maintain easy circulation for workers and material everywhere on the premises, shall be subject to the Building
Manager's direction for more frequent cleaning.
Final cleaning shall leave the premises rake-clean, and all exposed surface and finished free from foreign matter, blemishes and
imperfections.
The contractor shall, at his own expense keep the site of his operation, building or structure being worked on clean during the operations and
remove all rubbish as it accumulates. Upon the completion of the work, remove all rubbish of all kinds from any grounds which he occupied
and shall leave the site and the work in a clean and neat condition.
*****************Please See Attachments for Additional Details & Specifications******************
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 3 Fertilization 8.00000 / EA
PROPER SOIL TESTING AND ANALYSIS IS REQUIRED BEFORE APPLICATION. Grass and turf areas shall be fertilized with a suitable, recommended fertilizer approved by the City Representative in the spring, fall, and fall as follows: Spring fertilization/weed control shall occur between March 15 and April 15 as per the recommendation of the soil testing lboratoru and/or manufacturer's recommendations. Exact products and time of fertilizing/weed control to be approved by City Representative. Summer fertilization/weed control as per the recommendation of the soil testing laboratory and/or manufacturer's recommendations. xact products and time of fertilizing/weed control to be approved by City Representative. Fall fertilization/weed control in September, as per the recommendation of the soil laboratory and/or manufacturer's recommendations. Exact products and time of fertilizing/weed control to be approved by City Representative. *****************Please See Attachments for Additional Details & Specifications****************** . *****Services & Orders Are To Be Provided After Prior Departmental Approval***** *****Services & Orders Are To Be Provided As Needed***** *****Quantities & Orders May Vary***** **********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY********* . Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105
Ship To:
Water - Distribution Water - Distribution 4600 Harvard Cleveland, OH 44105
Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)

INVITATION TO BID
Page 3 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 3 Fertilization 8.00000 /
EA
PROPER SOIL TESTING AND ANALYSIS IS REQUIRED BEFORE APPLICATION.
Grass and turf areas shall be fertilized with a suitable, recommended fertilizer approved by the City Representative in the spring, fall, and fall
as follows:
Spring fertilization/weed control shall occur between March 15 and April 15 as per the recommendation of the soil testing lboratoru and/or
manufacturer's recommendations. Exact products and time of fertilizing/weed control to be approved by City Representative.
Summer fertilization/weed control as per the recommendation of the soil testing laboratory and/or manufacturer's recommendations. xact
products and time of fertilizing/weed control to be approved by City Representative.
Fall fertilization/weed control in September, as per the recommendation of the soil laboratory and/or manufacturer's recommendations. Exact
products and time of fertilizing/weed control to be approved by City Representative.
*****************Please See Attachments for Additional Details & Specifications******************
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
*****Services & Orders Are To Be Provided As Needed*****
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 4 Pre-Emergent Weed Control/Weed Control/Cultivation 20.00000 / EA

INVITATION TO BID
Page 4 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 4 Pre-Emergent Weed Control/Weed Control/Cultivation 20.00000 /
EA
Tree, shrub and groundcover beds shall be kept weed free to the satisfaction of the Building Manager during the life of the contract. Planting
areas shall be cultivated and hand-weeded as necessary to meet the requirements of the Building Manager throughout the life of the contract.
Weed control is best accomplished by hand pulling.
The soild around the trees and shrubs shall be cultivated to control and eliminate weeds and to open the soil for greater air circulation and
water penetration. Cultivation should be done when the mulch cover becomes thin. Spray plant material if required. Cultivation of tree,
shrub, and groundcover beds should continue as necessary to control weed growth and maintain the soil in a porous state.
Broad-Leaf Weeds: Weed control shall be done once during the year in the fall, at least two weeks prior to fertilizing, in late August or in
late spring during early July
Weed control spray shall not be allowed to contact shrubs, trees or ground cover plants. Spraying shall be done when wind will not carry the
spray to existing shrubbery, trees, ground covers, or to susceptible plants. Spraying shall occur when temperature is between 70 and 85
degrees, during the heights of the growing period.
Pre-Emergency Herbicide-Crabgrass Control: To control crabgrass, yellow foxtail and goose grass and other annual grasses, apply pre-
emergence in early spring, late March - early April. Material recommended shall be Dachthal W-75 , or equal. Use as per manufacturer's
specifications. Application shall be done when will not carry spray to other areas or to other plants.
All applications must be completed by a certified herbicide/pesticide applicator. All chemical weed killers are herbicides and are toxic to all
plants and animals. Their use on lawns and in paved and gravel areas requires correct dosage that will selectively kill undesirables plants
(weeds) and not harm turf.
Do not apply herbicides on lawn within five feet of the drip line of trees, shrubs or shrub beds and ground cover. Do not apply herbicides on
lawn uphill from trees, shribs, and ground covers where the slope is (5:1) or greater. If weeds are a problem within uphill areas and spraying
wil likely do damage, hand weeding is recommended. With extreme accuracy, spot treatment can be done with an applicator, being cautious
to apply only to the plant leaf.
Lime is required to correct soil acidity. Lime application is recommended once in approximately three years; however, soil testing is the only
accurate means of determining the quantity of lime needed to bring soil to desired level of acidity or alkalinity. Excessive liming is beneficial
to some types of weeds and detrimental to evergreens and other acid soil plants.
Lime application should be made during calm weather when the wind will not carry the product airborne. Do not apply lime within five feet
of drip line of evergreen trees and shribs, and broad leaf evergressn which are acid soil plants. Exact product and time of lime application to
be approved by City Representative.
EACH UNIT OF WEED CONTROL/CULTIVATION ITEM REPRESENTS THE WEED CONTROL/CULTIVATION OF ALL
INDIVIDUAL TREES, SHRUBS, AND GROUNDCOVER BEDS AS A LUMP SUM UNIT PRICE.
*****************Please See Attachments for Additional Details & Specifications******************
.

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
*****Services & Orders Are To Be Provided After Prior Departmental Approval***** . *****Services & Orders Are To Be Provided As Needed***** . *****Quantities & Orders May Vary***** **********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY********* . Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 5 Spring Grounds Clean-Up 3.00000 / EA
Prior to any maintenance item performance in early rpsing including seeding or mowing, the entire site shall be cleared of all debris including limbs, sticks, stones, trash, or other objects larger than one ince (1") in thickness or diameter, and of all roots, leaves, brush, wire and other objects that might be a hindrance to any and all maintenance operations. The contractor shall also develop a list of plants that require pruning and/or removal and provide a list to the Building Manager. Note: Spring Grounds Clean-Up shall include the entire site including all turf areas, tree, shrub, groundcover areas, and flower beds. *****************Please See Attachments for Additional Details & Specifications****************** *****Services & Orders Are To Be Provided After Prior Departmental Approval***** . *****Services & Orders Are To Be Provided As Needed***** . *****Quantities & Orders May Vary***** **********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY********* . Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105
Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)
Ship To:
Water - Distribution Water - Distribution 4600 Harvard Cleveland, OH 44105
Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)

INVITATION TO BID
Page 5 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 5 Spring Grounds Clean-Up 3.00000 /
EA
Prior to any maintenance item performance in early rpsing including seeding or mowing, the entire site shall be cleared of all debris
including limbs, sticks, stones, trash, or other objects larger than one ince (1") in thickness or diameter, and of all roots, leaves, brush, wire
and other objects that might be a hindrance to any and all maintenance operations.
The contractor shall also develop a list of plants that require pruning and/or removal and provide a list to the Building Manager.
Note: Spring Grounds Clean-Up shall include the entire site including all turf areas, tree, shrub, groundcover areas, and flower beds.
*****************Please See Attachments for Additional Details & Specifications******************
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 6 May Event Grounds Clean-Up (Building Area ONLY) 3.00000 / EA
The May Event Clean-up item shall include a thorough cleaning of all outdoor areas, which are to be open for public tours and visits. Items or tasks to be performed include mowing, edging/trimming, weed control/cultivation of all lawns and planting beds to insure that the event shall have a clean, pleasing appearance to the general public. Also included is sweeping, litter and bulk item removal as directed by the Building Manager. NOTE: MAY EVENT CLEAN-UP SHALL INCLUDE THE EVENT AREA ONLY INCLUDING ALL TURF AREAS, TREE, SHRUB, GROUND COVER AREAS AND FLOWER BEDS. *****************Please See Attachments for Additional Details & Specifications****************** . *****Services & Orders Are To Be Provided After Prior Departmental Approval***** . *****Services & Orders Are To Be Provided As Needed***** . *****Quantities & Orders May Vary***** **********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY********* . Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 7 Fall Grounds Clean-Up 4.00000 / EA
Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)

INVITATION TO BID
Page 6 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 6 May Event Grounds Clean-Up (Building Area ONLY) 3.00000 /
EA
The May Event Clean-up item shall include a thorough cleaning of all outdoor areas, which are to be open for public tours and visits.
Items or tasks to be performed include mowing, edging/trimming, weed control/cultivation of all lawns and planting beds to insure that the
event shall have a clean, pleasing appearance to the general public. Also included is sweeping, litter and bulk item removal as directed by the
Building Manager.
NOTE: MAY EVENT CLEAN-UP SHALL INCLUDE THE EVENT AREA ONLY INCLUDING ALL TURF AREAS, TREE, SHRUB,
GROUND COVER AREAS AND FLOWER BEDS.
*****************Please See Attachments for Additional Details & Specifications******************
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 7 Fall Grounds Clean-Up 4.00000 /
EA
After seeding and mowing season, the entire site shall be cleared of all debris including leaves, brush, limbs, roots, sticks, stones, trash or
other objects larger than one inch (1") in thickness or diameter.
The contractor shall also develop a list of plants that require pruning and/or removal and provide a list to the Bulding Manager.
Annual, perennial, ornamental grasses, etc. beds shall be prepared in late fall (end of October or early November) after previous annuals,
perennials, etc. are killed by frosts. Remove all dead plant material (annuals, perennials, ornamental grasses, etc.) and weed growth.
Amendments shall be incorporated into the soil by mechanical tilling or by hand cultivating. Level the bed soil, but do not fine grade. Leave
in medium size clumps for moisture holding texture for the winter. Beds shall be cultivated again in the spring, prior to planting.

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
NOTE: FALL GROUNDS CLEAN-UP SHALL INCLUDE THE ENTIRE SITE INCLUDING ALL TURF AREAS, TREE, SHRUB, GROUND COVER AREAS AND FLOWER BEDS. *****************Please See Attachments for Additional Details & Specifications****************** . *****Services & Orders Are To Be Provided After Prior Departmental Approval***** . *****Services & Orders Are To Be Provided As Needed***** . *****Quantities & Orders May Vary***** **********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY********* Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 8 Special Clean-Up 6.00000 / EA
Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)

INVITATION TO BID
Page 7 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
NOTE: FALL GROUNDS CLEAN-UP SHALL INCLUDE THE ENTIRE SITE INCLUDING ALL TURF AREAS, TREE, SHRUB,
GROUND COVER AREAS AND FLOWER BEDS.
*****************Please See Attachments for Additional Details & Specifications******************
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 8 Special Clean-Up 6.00000 /
EA
The Contractor shall provide special clean-up services as required at the direction of the Building Manager. This item is to be performed
when requested by the Building Manager for the cleaning, relocation, removal, etc. of items not normally encountered such as, but not
limited to, graffiti removal, storm damage, excessive litter control, illegal dumping and any other unforeseen natural or unnatural activity.
For such Special Clean-up the contractor shall also provide for the collection and disposal of trash accumulated in receptacles and scattered
at the facility.
NOTE; THE CONTRACTOR SHOULD PROVIDE A PER VISIT RATE FOR THE SPECIAL CLEAN-UP.
ALSO NOTE: THE BUILDING MANAGER OR REPRESENTATIVE SHALL NOTIFY THE CONTRACTOR OF THE NEED FOR A
SPECIAL CLEAN-UP AT LEAST SEVENTY-TWO HOURS IN ADVANCE OF THE DATE(S). AS PER SPECIFICATION, THE
SPECIAL CLEAN-UP MUST COMMENCE NO LATER THAN 72 HOURS AFTER REQUESTED.
*****************Please See Attachments for Additional Details & Specifications******************
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Quantities & Orders May Vary*****
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********
.

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Ship To: Vendor Response Water - Distribution Unit Price Extension Delivery Days Water - Distribution $ $ Day(s) 4600 Harvard Cleveland, OH 44105 Vendor Response
Unit Price Extension Delivery Days
$ $ Day(s)
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable. Delivery quoted must be stated in terms of work days after receipt of the order. All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a specified dollar amount inclusive of all shipping charges. No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/ Line # Evaluation Criteria Description Response Type
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF ALL SHIPPING CHARGES. NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed above.
MSDS required A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase This Purchase Order does not permit price increases.

INVITATION TO BID
Page 8 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
Ship To: Vendor Response
Water - Distribution Unit Price Extension Delivery Days
Water - Distribution
$ $ Day(s)
4600 Harvard
Cleveland, OH 44105
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Evaluation Criteria Description Response Type
Line #
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.

Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Missing information It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM: STREET ADDRESS: CITY: STATE: ZIP CODE: FED ID # / SSN #: PHONE NO.: FAX NO.: EMAIL ADDRESS: PLEASE PRINT CONTACT NAME: AUTHORIZED SIGNATURE: DATE: All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number. RETURN BID TO: Division of Purchases & Supplies 601 Lakeside Ave Room 128, City Hall Cleveland, OH 44114
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME: AUTHORIZED SIGNATURE: DATE:

INVITATION TO BID
Page 9 of 9
(This is not an order.)
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Shaniqua Harris
Division of Purchases & Supplies 216-348-7277
601 Lakeside Avenue shaniqua_harris@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159911 RFB 2002 202600000000324 Landscaping Maintenance - D&M Harvard - July 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 16, 2026 3:00 PM 2002 July 16, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

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