324 - Landscaping Maintenance

Location:	Ohio
Posted:	Jul 2, 2026
Due:	Jul 16, 2026
Agency:	City of Cleveland
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

(This is not an order.)

Page 1 of 9

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Shaniqua Harris

216-348-7277

shaniqua_harris@clevelandwater.com

Procurement Folder

159911

RFB No.

RFB 2002 202600000000324

RFB Description

Landscaping Maintenance - D&M Harvard - July 2026

RFB Closing Date/Time

July 16, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

July 16, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Lawn/Turf Mowing

Item Quantity/

UOM

80.00000 /

Event Date

Service

Dates

Catalog

Discount

Prior to mowing, all litter and debris shall be picked up and removed from lawn areas. The height of the mower shall be set to cut no lower

than two inches (2") and no more than 1/3 of blade of grass shall be removed per cutting. Mowing shall not be more than once a week unless

directed otherwise, or if necessary when the average height of grass reaches three and one half inch (3-1/2"). Mowing shall be done with

sharpened mowers to prevent tearing the grass blades.

Mowing shall be done in a parallel pattern keeping the lines straight from one point to another. Exercise a sufficient overlap with the mower

to prevent "missed lines" between mowed rows. If one cutting does not provide a continuous flat appearance and areas of "missed lines" are

apparent, from damp or wet grass or an exceedingly long growth, a econd cutting will be made immediately following the first cutting.

All clippings shall be removed from the building areas.

All Lawn areas except those deignated specifically "Do Not Mow" must be cut regardless of grade, slope, or roughness.

Edging and trimming of all sidewalks, curbs and other paved areas shall be performed during each lawn/turf cutting. A power edger may be

used along all walk edges. In addition, trim around the entire periphery of buildings, structures, poles, fencerows, trees and along all plant

beds and all elements abutting lawns.

*****************Please See Attachments for Additional Details & Specifications******************

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

*****Services & Orders Are To Be Provided As Needed*****

*****Quantities & Orders May Vary*****

**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********

Ship To:

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Unit Price

Vendor Response

Extension

Delivery Days

Day(s)

INVITATION TO BID

(This is not an order.)

Page 2 of 9

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Shaniqua Harris

216-348-7277

shaniqua_harris@clevelandwater.com

Procurement Folder

159911

RFB No.

RFB 2002 202600000000324

RFB Description

Landscaping Maintenance - D&M Harvard - July 2026

RFB Closing Date/Time

July 16, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

July 16, 2026 3:00 PM

Group/

Line#

1 / 2 Sweeping

Commodity Description

Item Quantity/

UOM

80.00000 /

Service

Dates

Catalog

Discount

All paved pedestrian sidewalks surrounding buildings shall be thoroughly blown/swept/hosed and/or washed to the satisfaction of the

Building Manager. All litter shall be picked up and removed prior to washing. No litter or debris shall be washed into drainage basins.

Drainage gratings and openings shall be thoroughly cleaned of any and all debris or obstructions.

All cleaning not specifically covered in these specifications shall be done by the contractor. The contractor shall be directly responsible for

the cleaning by all subcontractors and shall correct any conditions not acceptable to the Building Manager.

This cleaning shall include periodic cleaning such as the prompt removal, at suitable frequent and regular intervals, of debris and rubbish;

and final cleaning not accepted under the above paragraph. Cleaning shall also include, but is not limited to, the periodic mowing of lawn

areas and cutting &/or removal of weeds as deemed necessary by the Building Manager and the City.

Periodic cleaning, if not done promptly and frequently enough to keep the work and premises looking reasonably neat and clean, so as to

continually provide and maintain easy circulation for workers and material everywhere on the premises, shall be subject to the Building

Manager's direction for more frequent cleaning.

Final cleaning shall leave the premises rake-clean, and all exposed surface and finished free from foreign matter, blemishes and

imperfections.

The contractor shall, at his own expense keep the site of his operation, building or structure being worked on clean during the operations and

remove all rubbish as it accumulates. Upon the completion of the work, remove all rubbish of all kinds from any grounds which he occupied

and shall leave the site and the work in a clean and neat condition.

*****************Please See Attachments for Additional Details & Specifications******************

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

*****Services & Orders Are To Be Provided As Needed*****

*****Quantities & Orders May Vary*****

**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********

Ship To:

Vendor Response

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Unit Price

Extension

Delivery Days

Day(s)

INVITATION TO BID

(This is not an order.)

Page 3 of 9

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Shaniqua Harris

216-348-7277

shaniqua_harris@clevelandwater.com

Procurement Folder

159911

RFB No.

RFB 2002 202600000000324

RFB Description

Landscaping Maintenance - D&M Harvard - July 2026

RFB Closing Date/Time

July 16, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

July 16, 2026 3:00 PM

Group/

Line#

1 / 3 Fertilization

Commodity Description

Item Quantity/

UOM

8.00000 /

Service

Dates

Catalog

Discount

PROPER SOIL TESTING AND ANALYSIS IS REQUIRED BEFORE APPLICATION.

Grass and turf areas shall be fertilized with a suitable, recommended fertilizer approved by the City Representative in the spring, fall, and fall

as follows:

Spring fertilization/weed control shall occur between March 15 and April 15 as per the recommendation of the soil testing lboratoru and/or

manufacturer's recommendations. Exact products and time of fertilizing/weed control to be approved by City Representative.

Summer fertilization/weed control as per the recommendation of the soil testing laboratory and/or manufacturer's recommendations. xact

products and time of fertilizing/weed control to be approved by City Representative.

Fall fertilization/weed control in September, as per the recommendation of the soil laboratory and/or manufacturer's recommendations. Exact

products and time of fertilizing/weed control to be approved by City Representative.

*****************Please See Attachments for Additional Details & Specifications******************

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

*****Services & Orders Are To Be Provided As Needed*****

*****Quantities & Orders May Vary*****

**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********

Ship To:

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Unit Price

Vendor Response

Extension

Delivery Days

Day(s)

INVITATION TO BID

(This is not an order.)

Page 4 of 9

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Shaniqua Harris

216-348-7277

shaniqua_harris@clevelandwater.com

Procurement Folder

159911

RFB No.

RFB 2002 202600000000324

RFB Description

Landscaping Maintenance - D&M Harvard - July 2026

RFB Closing Date/Time

July 16, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

July 16, 2026 3:00 PM

Group/

Line#

Commodity Description

1 / 4 Pre-Emergent Weed Control/Weed Control/Cultivation

Item Quantity/

UOM

20.00000 /

Service

Dates

Catalog

Discount

Tree, shrub and groundcover beds shall be kept weed free to the satisfaction of the Building Manager during the life of the contract. Planting

areas shall be cultivated and hand-weeded as necessary to meet the requirements of the Building Manager throughout the life of the contract.

Weed control is best accomplished by hand pulling.

The soild around the trees and shrubs shall be cultivated to control and eliminate weeds and to open the soil for greater air circulation and

water penetration. Cultivation should be done when the mulch cover becomes thin. Spray plant material if required. Cultivation of tree,

shrub, and groundcover beds should continue as necessary to control weed growth and maintain the soil in a porous state.

Broad-Leaf Weeds: Weed control shall be done once during the year in the fall, at least two weeks prior to fertilizing, in late August or in

late spring during early July

Weed control spray shall not be allowed to contact shrubs, trees or ground cover plants. Spraying shall be done when wind will not carry the

spray to existing shrubbery, trees, ground covers, or to susceptible plants. Spraying shall occur when temperature is between 70 and 85

degrees, during the heights of the growing period.

Pre-Emergency Herbicide-Crabgrass Control: To control crabgrass, yellow foxtail and goose grass and other annual grasses, apply pre-

emergence in early spring, late March - early April. Material recommended shall be Dachthal W-75 , or equal. Use as per manufacturer's

specifications. Application shall be done when will not carry spray to other areas or to other plants.

All applications must be completed by a certified herbicide/pesticide applicator. All chemical weed killers are herbicides and are toxic to all

plants and animals. Their use on lawns and in paved and gravel areas requires correct dosage that will selectively kill undesirables plants

(weeds) and not harm turf.

Do not apply herbicides on lawn within five feet of the drip line of trees, shrubs or shrub beds and ground cover. Do not apply herbicides on

lawn uphill from trees, shribs, and ground covers where the slope is (5:1) or greater. If weeds are a problem within uphill areas and spraying

wil likely do damage, hand weeding is recommended. With extreme accuracy, spot treatment can be done with an applicator, being cautious

to apply only to the plant leaf.

Lime is required to correct soil acidity. Lime application is recommended once in approximately three years; however, soil testing is the only

accurate means of determining the quantity of lime needed to bring soil to desired level of acidity or alkalinity. Excessive liming is beneficial

to some types of weeds and detrimental to evergreens and other acid soil plants.

Lime application should be made during calm weather when the wind will not carry the product airborne. Do not apply lime within five feet

of drip line of evergreen trees and shribs, and broad leaf evergressn which are acid soil plants. Exact product and time of lime application to

be approved by City Representative.

EACH UNIT OF WEED CONTROL/CULTIVATION ITEM REPRESENTS THE WEED CONTROL/CULTIVATION OF ALL

INDIVIDUAL TREES, SHRUBS, AND GROUNDCOVER BEDS AS A LUMP SUM UNIT PRICE.

*****************Please See Attachments for Additional Details & Specifications******************

INVITATION TO BID

(This is not an order.)

Page 5 of 9

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Shaniqua Harris

216-348-7277

shaniqua_harris@clevelandwater.com

Procurement Folder

159911

RFB No.

RFB 2002 202600000000324

RFB Description

Landscaping Maintenance - D&M Harvard - July 2026

RFB Closing Date/Time

July 16, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

July 16, 2026 3:00 PM

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

*****Services & Orders Are To Be Provided As Needed*****

*****Quantities & Orders May Vary*****

**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********

Ship To:

Vendor Response

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Unit Price

Extension

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 5 Spring Grounds Clean-Up

Item Quantity/

UOM

3.00000 /

Service

Dates

Catalog

Discount

Prior to any maintenance item performance in early rpsing including seeding or mowing, the entire site shall be cleared of all debris

including limbs, sticks, stones, trash, or other objects larger than one ince (1") in thickness or diameter, and of all roots, leaves, brush, wire

and other objects that might be a hindrance to any and all maintenance operations.

The contractor shall also develop a list of plants that require pruning and/or removal and provide a list to the Building Manager.

Note: Spring Grounds Clean-Up shall include the entire site including all turf areas, tree, shrub, groundcover areas, and flower beds.

*****************Please See Attachments for Additional Details & Specifications******************

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

*****Services & Orders Are To Be Provided As Needed*****

*****Quantities & Orders May Vary*****

**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY*********

Ship To:

Vendor Response

Water - Distribution

4600 Harvard

Cleveland, OH 44105

Unit Price

Extension

Delivery Days

Day(s)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

324 - Landscaping Maintenance - D&M Harvard

Attachment Preview

See also