323 - Mower Parts & Materials
| Location: | Ohio |
|---|---|
| Posted: | Jul 2, 2026 |
| Due: | Jul 16, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
323 - Mower Parts & Materials
File Number: 323
Closing Date: July 16, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Darius Johnson
(216) 664-3190
darius_johnson@clevelandwater.com
Procurement Folder
159886
RFB No.
RFB 2002 202600000000323
RFB Description
Mower Parts & Materials - July 2026
RFB Closing Date/Time
July 16, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
July 16, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Mower Parts & Materials - July 2026
Hustler Mower Parts and Stihl Equipment Parts, On As Needed Basis.
Item Quantity/
UOM
Event Date
Service
Dates
From
To
Catalog
Discount
Material & Parts to maintain Hustler Super Z & Stihl Equipment, for Baldwin Water Treatment Plant.
Examples of mowers but not limited to:
Hustler X-One 52, Model #940056, Serial #22067522
Hustler X-One 60, Model #940072, Serial #22060928
Hustler X-One 72, Model #940106, Serial #22061309
Hustler Mower Parts, Stihl Equipment Parts & other manufacturers.
Material & Parts to maintain Hustler Super Z, Stihl Equipment & other manufacturers for Baldwin Water Treatment Plant and Garrett
Morgan Water Treatment Plant.
Replacement parts must meet the latest Original Equipment Manufacturers (O.E.M.) specifications.
Vendor must have the ability and capacity to supply the parts on a regular daily and emergency basis.
Vendor MUST Be a Certified Hustler & Stihl Dealer. Copy of Certification to be Submitted with Bid.
Material/Parts Discount.
Material/Parts discount will always be discounted from original equipment manufacturers current list price.
Manufacturer's to be included but not limited to the following: Hustler, Stihl & other manufacturers.
ITEM TO BID
1. Hustler - Discount on Material/Parts: _______% off of published list price.
2. Stihl - Discount on Material/Parts: _______% off of published list price.
3. Other manufacturers - Discount on Material/Parts: _______% off of published list price (Vendor to quote average discount)
The awarded vendor shall provide a quote upon request that includes the bid discount based upon the manufacture/distributor current list
price.
*********If a Greater Discount is in Effect at the Time of the Order, Vendor is to Offer the Greater Discount*********
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 2 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Darius Johnson
(216) 664-3190
darius_johnson@clevelandwater.com
Procurement Folder
159886
RFB No.
RFB 2002 202600000000323
RFB Description
Mower Parts & Materials - July 2026
RFB Closing Date/Time
July 16, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
July 16, 2026 3:00 PM
*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Purchase Order Not to Exceed $18,000.00*****
.
*****Quantities & Orders May Vary*****
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********
.
Ship To:
Vendor Response
Water - Baldwin/Stokes Blvd.
Water - Baldwin
11216 Stokes Blvd
Cleveland, OH 44104
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
1 / 1 Lowest and best bidder under Chapter 181 C.O.
Response Type
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
INVITATION TO BID
(This is not an order.)
Page 3 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Darius Johnson
(216) 664-3190
darius_johnson@clevelandwater.com
Procurement Folder
159886
RFB Closing Date/Time
July 16, 2026 3:00 PM
RFB No.
RFB 2002 202600000000323
RFB Description
Mower Parts & Materials - July 2026
Department/Division Public Bid Opening Date/Time
2002
July 16, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
STATE:
ZIP CODE:
FED ID # / SSN #:
PHONE NO.:
FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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