District Staffing Analysis and Workforce Planning Consulting Services Addendum I
| Location: | Missouri |
|---|---|
| Posted: | Jul 2, 2026 |
| Due: | Jul 15, 2026 |
| Agency: | Francis Howell School District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
District Staffing Analysis and Workforce Planning Consulting Services
Addendum I
Opened: June 22, 2026
Closes: July 15, 2026
Attachment Preview
NOTICE
Francis Howell R-III School District
Request for Proposal
District Staffing Analysis and Workforce Planning
Consulting Services
Issue Date: June 22, 2026
RETURN RESPONSE NO LATER THAN:
July 15, 2026 @ 10:00 a.m., CST
RETURN RESPONSE AND ADDENDA TO:
Francis Howell R-III School District
ATTN: Mr. Matthew Bollwerk, Purchasing Manager
801 Corporate Centre Drive
O’Fallon, MO 63368
Certification Form
Sections:
1) Introduction
2) Project Overview
3) Scope of Services
4) Timeline for Process
5) Selection Criteria
6) Proposal Requirements
7) Selection Process
8) Exhibit E
TABLE OF CONTENTS
Attachments
1) Company Identification
2) References and Experience
3) Federal Work Authorization Program
(E-Verify) Addendum
4) Federal work Authorization Program Affidavit
5) Felony Conviction Notification
General Terms and Conditions
Francis Howell R-III School District
Request for Proposal
District Staffing Analysis and Workforce Planning Consulting Services
CERTIFICATION FORM
The Francis Howell R-III School District will accept separate sealed proposals for the services of a
consultant to perform a staffing analysis as described in the attached request. Qualified organizations
(Respondents) are required to submit four (4) physical copies and one (1) digital copy on USB drive of
the proposal as described herein.
PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:
SEALED PROPOSAL-STAFFING ANALYSIS
Mr. Matthew Bollwerk, Purchasing Manager
Francis Howell R-III School District
801 Corporate Centre Drive
O’Fallon, MO 63368
The Respondent hereby declares understanding, agreement and certification of compliance to provide the
items and/or services, in accordance with all terms and conditions, requirements and specifications of the
original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda
thereto. Respondent is required to complete, sign and return this form with the proposal.
Authorized Signature
Printed Name
Company Name
Mailing Address
City, State, Zip
Mobile Phone #:
SIGNATURE REQUIRED
Date
Title
E-Mail Address
Page 2
Section 1.0 - Introduction
The Francis Howell School District is the top-rated school district in St. Charles County and 13th in the
state, as ranked by Niche.com. Encompassing more than 150 square miles in the southeast corner of St.
Charles County, the District empowers students to be lifelong learners prepared for the future. Currently
the District serves over 17,000 students and employs over 2,200 people, over 23 campuses. Additional
detailed information about the District may be found at www.fhsdschools.org
Section 2.0 – Project Overview
The Francis Howell School District ("District" or "FHSD") is soliciting proposals from qualified firms to
conduct a comprehensive staffing analysis and workforce planning study. The selected consultant shall
provide an independent review of staffing levels, organizational structure, scheduling practices, workload
distribution, and personnel utilization throughout the District. Changes in enrollment patterns, evolving
student needs, operational requirements, and staffing practices have created the need for a comprehensive
review of District staffing. FHSD seeks an experienced consulting firm with demonstrated expertise in
K-12 educational staffing analysis, operational efficiency studies, and workforce planning.
The purpose of this project is to evaluate staffing levels and workforce utilization across all District
departments and positions and provide objective recommendations regarding:
● Staffing adequacy
● Organizational efficiency
● Workforce utilization
● Student-to-staff ratios
● Scheduling effectiveness
● Position alignment
● Resource allocation
● Long-term workforce planning
The District seeks recommendations that support consistency across buildings, departments, and programs
while ensuring resources are appropriately aligned to student and operational needs.
Section 3.0 – Scope of Services
The selected consultant shall provide a comprehensive staffing analysis that includes, but is not limited to,
the following services.
3.1 Organizational Review
1. Review all District positions and staffing assignments, including:
● Certified Staff
● Building Administrators
● District Administrators
● Support Staff
● Paraprofessionals
● Clerical Staff
● Transportation Personnel
● Maintenance Personnel
● Custodial Personnel
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● Technology Personnel
● Food Service Personnel
● Safety and Security Personnel
● Other District Positions
3.2 Staffing Analysis
1. Analyze:
● Current staffing allocations
● Position responsibilities
● Workload distribution
● Employee schedules
● Actual contact time and service delivery time
● Utilization of personnel resources
● Building-level staffing consistency
● Departmental staffing consistency
● Staffing allocation methodologies
3.3 Enrollment and Program Analysis
1. Review and evaluate:
● Historical enrollment trends
● Current enrollment
● Enrollment projections
● Programmatic requirements
● Service delivery models
● Impact of enrollment changes on staffing needs
3.4 Benchmarking and Comparative Analysis
1. Compare FHSD staffing levels and practices with:
● Comparable Missouri school districts
● Regional school districts
● Industry best practices
● Available staffing benchmarks
2. The consultant shall identify areas where staffing levels appear:
● Adequately staffed
● Understaffed
● Overstaffed
● Misaligned with operational needs
3.5 Stakeholder Engagement
1. Conduct interviews, surveys, focus groups, or meetings with stakeholders as necessary, including:
● District Administration
● Building Administrators
● Department Directors
● Supervisors
● Other District personnel as approved by the District
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3.6 Recommendations
1. The final report shall include:
● Executive Summary
● Detailed Findings
● Staffing Recommendations
● Organizational Recommendations
● Staffing Allocation Methodology
● Fiscal Impact Analysis
● Implementation Priorities
● Short-Term Recommendations
● Long-Term Workforce Planning Recommendations
3.7 Deliverables
1. The selected consultant shall provide:
● Project Work Plan
● Data Collection Plan
● Interim Findings Presentation
● Draft Report
● Final Report
● Executive Summary
● Board of Education Presentation
3.8 Additional Services
1. The District recognizes that additional areas of analysis may be identified during the course of the
project.
2. Proposers shall provide hourly rates and pricing for additional consulting services beyond the
scope identified herein.
3. The District reserves the right to negotiate and authorize additional services as necessary.
3.9 Operational Requirements
1. The consultant agrees to:
● Maintain strict confidentiality of all district data
● Comply with FERPA (Family Educational Rights and Privacy Act) where applicable
● Not use or disclose data for any purpose other than this engagement
● Return or destroy all confidential information upon completion of the project
Page 5
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