Request for Bids Oak 1 MG Tank and Corp Yard 1.5 MG Tank Retrofitting and Recoating Project Addendum 3

REQUESTS FOR BIDS
FOR
City of Greenfield
OAK 1 MG TANK AND CORP YARD 1.5 MG TANK
RETROFITTING AND RECOATING PROJECT
July 30, 2026
BID DUE:
August 27, 2026
at 4:00 PM (local time)

City of Greenfield
599 El Camino Real
Greenfield, CA 93927
(831) 674-5591 (831) 674-3149
www.ci.greenfield.ca.us
NOTICE INVITING BIDS
REQUEST FOR BIDS FOR OAK 1MG TANK AND CORP YARD 1.5 MG TANK RETROFITTING AND
RECOATING
NOTICE IS HEREBY GIVEN that the City of Greenfield, hereinafter referred to as "City," for retrofitting,
repairing, and recoating two critical supply water storage tanks.
The City of Greenfield's water distribution system relies on two above ground storage tanks: a 1 MG tank
on Oak Ave and a 1.5 MG tank located within the Corporation Yard. Both tanks are due for maintenance,
repairs, retrofitting, and recoating. The Oak Ave Tank was constructed in 1988, and The Corporation Tank
was constructed more recently in 2008. Both tanks were inspected in 2024, with reports created. This bid
focuses heavily on the recommendations made in the reports provided in 2024, which will be attached.
Services range form replacing screen meshes with bug repellant mesh screens to welding of interior for
both tanks. The scope of work includes welding repairs, repairing corroded areas, implementing OSHA-
compliant measures, and recoating interior.
This is a "Performance Specification", meaning an expected repair or constructed resolution to a described
maintenance issue is required of the contractor, in some instances without complete engineering. The
Contractor will be responsible for providing professional engineering support and preparing competent
technical submittals where engineering in this Bid Specification is limited. Contractor participation in the
Mandatory Pre-bid Conference & Tour and RFI submittal process prior to bidding will be essential in
preparing a responsive bid. Thorough completion of the bid proposal forms, including the Bidder Experience
Form is also essential in preparing a responsive bid.
A Mandatory Pre-bid Conference & Tour is scheduled for Thursday August 13, 2026 at 10 am.
Questions from potential Bidders can be submitted through this project's Planet Bids Q&A tab.
Requests for information ("RFI") and must be received by Monday, August 17, 2026 at 5:00 p.m.
Late bids will not be accepted. Please see Instructions to Bidders and Bid Forms for format and
full deadline information.
Bid Proposal Due Date and Bid Opening: August 27, 2026 at 4:00 PM local time.
August
Bid forms and specifications are available on the City of Greenfield Website via Planet Bids
https://vendors.planetbids.com/portal/78539/portal-home.
Project is to be completed within One Hundred Sixty (160) WORKING days from the date specified in the
Notice to Proceed. The Contractor shall pay to the City of Greenfield the sum of Five Hundred Dollars
($500.00), for each and every calendar day delay in finishing the work in excess of the working day
completion time.
The California Air Resources Board ("CARB") implemented amendments to the In-Use Off-Road Diesel-
Fueled Fleets and Regulations ("Regulation") which went into effect January 1, 2024 and apply broadly to
all self-propelled off-road diesel vehicles 25 horsepower or greater and other forms of equipment used in
California. A copy of the Regulation is available at
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https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf Bidders are required
to comply with all CARB regulations & requirements, including, without limitation, all applicable sections of
the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et. Seq.
throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder's and all
listed subcontractors' most recent, valid Certificate of Reported Compliance ("CRC") issued by CARB.
Failure to provide valid CRCs are required herein may render the Bid non-responsive.
It is the responsibility of each prospective bidder to check PlanetBids on a daily basis through the close of
bids for any applicable addenda or updates. PlanetBids sends email notifications ONLY to those registered
as Bidders for the project. The City does not assume any liability or responsibility based on any defective
or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid Documents.
Information on PlanetBids may change without notice to prospective bidders. The Contract Documents
shall supersede any information posted or transmitted by any other vendor besides the City.
Each Bid shall be accompanied by cash a certified or cashier's check, or Bid Bond secured from a surety
company satisfactory to the City Council, the amount of which shall not be less than the ten percent (10%)
of the submitted Total Bid Price, made payable to City of Greenfield as bid security. The bid security shall
be provided as a guarantee that within fifteen (15) calendar days after the City provides the successful
bidder the Notice of Award, the successful Bidder will enter into a contract and provide the necessary bonds
and certificates of insurance. The bid security will be declared forfeited if the successful Bidder fails to
comply within said time. No interest will be paid on funds deposited with City.
The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material
Payment Bond each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond
shall be in the forms set forth herein, shall be secured from a surety company that meets all State of
California bonding requirements, as defined in California Code of Civil Procedure Section 995.120, and that
is a California admired surety insurer.
Pursuant to Labor Code Section 1773, Contractor shall obtain the prevailing rate of per diem wages and
the prevailing wage rate for holiday and overtime work applicable in Monterey County from the Director of
the Department of Industrial Relations for each craft, classification, or type of worker needed to execute
this contract. A copy of these prevailing wage rates may be obtained via internet at: www.dir.ca.gov/dlsr/.
It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to
comply with all Labor Code provisions, which include but are not limited to the payment of not less than the
said specified prevailing wage rates to all workers employed by them in the execution of the Contract,
employment of apprentices, hours of labor and debarment of contractors and subcontractors.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on,
be listed in a bid proposal, or enter a contract to perform public work must be registered with the Department
of Industrial Relations. No Bid will be accepted nor any contract entered into without proof of the contractor's
and subcontractors' current registration with the Department of Industrial Relations to perform public work.
If awarded a contract, the Bidder and it's subcontractors, of any tier, shall maintain active registration with
the Department of Industrial Relations for the duration of the Project. Notwithstanding the foregoing, the
contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply
to work performed on a public works project that is exempt pursuant to the small project exemption specified
in Labor Code Sections 1725.5 and 1771. The Contractor shall also obtain a City Business License prior
to work.
This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
In Bidding on this Project, it shall be the Bidder's sole responsibility to evaluate and include the cost of
complying with all labor compliance requirements under this contract and applicable law in its Bid.
Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor
pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s)
throughout the time it submits its Bid and for the duration of the contract: Class A, General Engineering.
Subcontractors solely involved in the application of protective coatings, interior/exterior painting, and
surface preparation (such as sandblasting) on public structures and their appurtenances: License
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Classification C-33. If the repair or coating process involves removing or handling hazardous materials, an
additional Certification is required for Hazardous Substance Removal.
Substitution requests shall be made within 35 calendar days after the award of the contract. Pursuant to
Public Contract Code Section 3400(b), the City may make findings designating that certain additional
materials, methods or services by specific brand or trade name other than those listed in the Standard
Specifications be used for the Project. Such findings, if there are any, as well as the materials, methods or
services and their specific brand or trade names that must be used for the Project may be found in the
Special Conditions.
The City shall award the contract for the Project to the lowest responsive, responsible Bidder as determined
by the City as described in the Bid Proposal form in the specifications. The City reserves the right to reject
any or all bids to waive any irregularities or informalities in any bids or in the bidding process.
Published Date: 7/30/2026
END OF NOTICE INVITING BIDS
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INSTRUCTIONS TO BIDDERS
OAK 1MG TANK AND CORP YARD 1.5 MG TANK RETROFITTING AND RECOATING PROJECT
1. BID SUBMITTAL The City hereby affirmatively ensures that minority
business enterprises will be afforded full
Bids must be submitted electronically to the City's opportunity to submit bids in response to this notice
PlanetBids page for this project by filling out the Bid and will not be discriminated against on the basis of
Forms, which are part of the Bid Package for the race, color, national origin, ancestry, sex or religion
Project. To submit Bids, Bidder must be registered in any consideration leading to the award of a
as a vendor with the City on Planet Bids and as a contract/agreement.
Bidder for the project. Bid and Contract Documents
may be obtained from PlanetBids through our The City may also make the Contract Documents
vender portal available for review at one or more plan rooms, as
(https://vendors.planetbids.com/portal/78539/porta indicated in the Notice Inviting Bids. Please Note:
l-home ) and the City of Greenfield's Website Prospective Bidders who choose to review the
(https://www.greenfieldca.gov/164/City- Contract Documents at a plan room must contact
Solicitations ). the City to obtain the required Contract Documents
if the decide to submit a bid for the Project.
All information requested in the Bid Forms must be
clearly and legibly set forth in the manner and form Any Addenda will be posted through Planet Bid's
indicated. The City will not consider any bid not Q&A tab for this project. Failure to acknowledge
meeting these requirements. addenda may make a bid nonresponsive and not
eligible for award of the contract.
Submitted Bids must include all work for the entire
project. The successful bidder will be the All bids must be submitted, filed, made, and
responsive low bidder according to the Basis of executed in accordance with State and Federal
Award as stated in the Bid Proposal form. The total laws relating to bids for agreements of this nature
Unit Cost of each item will be verified as the Unit whether the same or expressly referred to herein or
Quantity times the Unit Price for each item set forth not. Any bidder submitting a bid shall by such
in the Bid Schedule. action thereby agree to each and all of the terms,
conditions, provisions, and requirements set forth,
Bidders are required to state the complete unit contemplated and referred to in the Request for
price, including sales tax in this bid. Prices quoted Bids, Instructions to Bidders and Bid Forms to full
shall be F.O.B. City of Greenfield Corp Yard, 920 compliance therewith.
Walnut Ave, Greenfield CA 93927
2. REQUIRED STATEMENTS AND FORMS TO
The information requested and the manner of BE SUBMITTED WITH BID
submission is essential to prompt and fair
evaluation of all bids. Accordingly, the City The contractor shall review, complete and sign the
reserves the right to declare as non-responsive and required "Bidder Required Statements Form" and
reject any bids in which information is requested other required forms as itemized in the BID
and is not furnished or when a direct or complete PROPOSAL FORM section of these specifications.
answer is not provided. Bidders may not take
exception to items in those specifications where the 3. EXAMINATION OF SITE AND CONTRACT
term "No exceptions" is specified. DOCUMENTS
Additionally, unauthorized conditions, limitations or At its own expense and prior to submitting its Bid,
provisions attached to a bid will render it irregular each Bidder can visit the site of the proposed work
and may cause its rejection. The completed Bid and fully acquaint itself with the conditions relating
Forms shall be without interlineations, alterations or to the construction and labor required so that the
erasures. Alternative Bids will not be considered Bidder may fully understand the work, including but
unless specifically requested. No oral, electronic, not limited to difficulties and restrictions attending
telegraphic, or telephonic bid modification or the execution of the work under the contract. Each
withdrawal will be considered. Bidder shall carefully examine the Drawings, and
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shall read the Specification, Contract, and all other 5. PRE-BID CONFERENCE
documents referenced herein. Each Bidder shall
also determine the local conditions which may in A Mandatory Pre-Bid Conference and Tour is
any way affect the performance of the work, scheduled for Thursday, August 13, 2026 10:00
including local tax structure, contractors' licensing AM local time to review the Project's existing
requirements, availability of required insurance, the conditions. City representatives and consulting
prevailing wages and other relevant cost factors, engineers, if any, will be present. Questions asked
shall familiarize itself with all federal, state and local by Bidders at the Pre-Bid Conference not
laws, ordinances, rules, regulations and codes specifically addressed within the Contract
affecting the performance of the work, including the Documents shall be answered electronically
cost of permits and licenses required for the work, through Planet Bids and shall be sent to all Bidders
and shall make such surveys and investigations, present at the Pre-Bid Conference. A virtual
including investigations of subsurface or latent Meeting link will be posted on PlanetBids as well as
physical conditions at the site or where work is to on the City website. A request for this link may also
be performed as may be required. Bidders are be sent to the City at agil-
responsible for consulting the standards referenced mares@ci.greenfield.ca.us .
in the Contract. The failure or omission of any
Bidder from any obligation with respect to its Bid or The contractor shall submit a statement affirming
to the contract and no relief for error or omission will their attendance if they did have a representative
be given except as required under State law. The present at the meeting. The response to this
submission of a Bid shall be taken as conclusive statement is for informational purposes only and will
evidence of compliance with this Article. not affect bid eligibility. This Certification/Statement
is part of the "Contractor's Required Statements
4. REQUESTS FOR INFORMATION Form"
Prospective Bidders unclear as to the true meaning 6. PRE-BID INVESTIGATION
of any part of the Drawings, Specifications or other
proposed contract documents may submit to the General. Each bidder is solely responsible at its
City, via Planet Bids submission, a written request sole expense for diligent and thorough review of the
for interpretation of the Drawings, Specifications or Contract Documents, examination of the Project
other proposed contract documents will be posted site, and reasonable and prudent inquiry
on the proposed documents. If a Prospective concerning known and potential site and area
Bidders becomes aware of any errors or omissions conditions prior to submitting a Bid Proposal. Each
in any part of the Contract Documents, it is the bidder is responsible for knowledge of conditions
obligation of the Prospective Bidder to promptly and requirements which reasonable review and
bring it to the attention of the City. Any error, investigation would have disclosed. However,
omissions, or discrepancies found in the bid except for any areas that are open to the public at
documents shall be called to the attention of the large, bidders may not enter property owned or
City and clarified prior to the submission of bids. leased by the City or the Project site without prior
authorization from City and with a City escort.
Bidders that contact other City personnel or City
Council members after the City releases the Notice Document Review. Each bidder is responsible for
Inviting Bids and throughout the evaluation period review of the Contract Documents and any
may be disqualified from consideration. This informational documents provided "For Reference
requirement applies to bidder's representatives, Only," e.g., as-builts, technical reports, test data,
lobbyists and agents. and the like. A bidder is responsible for notifying
City of any errors, omissions, inconsistencies, or
Bidders will not be allowed to take advantage of any conflicts it discovers in the Contract Documents,
errors and/or omissions in the specifications acting solely in its capacity as a contractor and
provided by City. Bidder is liable for all errors or subject to the limitations of Public Contract Code
omissions incurred in preparing the bid. Bidders 1104. Notification of any such errors, omissions,
will not be allowed to alter bid documents after the inconsistencies, or conflicts must be submitted in
due date for submission. writing to the City no later than five Working Days
before the scheduled bid opening. (See Section 5,
above.) City expressly disclaims responsibility for
assumptions a bidder might draw from the
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presence or absence of information provided by 7. LOCAL PURCHASING PREFERENCE
City.
Consistent with the competitive bidding
Project Site. Questions regarding the availability of requirement as specified in the City's Purchasing
special studies, if applicable and necessary to and Procurement Code, a local preference shall be
perform the work, such as soil test data, water table applied to public works contracts. To qualify for a
elevations, and the like should be submitted to the local preference for public works contracts, a local
City in writing, as specified in Section 5, above. Any business provider shall be defined as: (1)Having a
subsurface exploration at the Project site must be current city of Greenfield business license; (2)
done at the bidder's expense, but only with prior Having its principal business office established at
written authorization from City. All soil data and an office space and not a personal residence
analyses available for inspection or provided in the located within the tri-county area (Monterey County,
Contract Documents apply only to the test hole San Benito County, Santa Cruz County) and
locations. Any water table elevation indicated by a employing at least one full-time employee within the
soil test report existed on the date the test hole was tri-County area; (3) Being current on all city of
drilled. The bidder is responsible for determining Greenfield tax, fees, assessments, and fines; (4)
and allowing for any differing soil or water table Not subject to enforcement action by the city or in
conditions during construction. Because litigation with the city; (5) Began doing business
groundwater levels may fluctuate, difference(s) in within the tri-county area at least two years prior to
elevation between ground water shown in soil the city's inviting bids or quotations for the
boring logs and ground water actually encountered respective project or is a newly established
during construction will not be considered changed business enterprise which is owned by an
Project site conditions. Actual locations and depths individual(s) formerly employed by a local business
must be determined by bidder's field investigation. enterprise, as defined in this section, for at least two
The bidder may request access to underlying or years immediately prior to the issuance of either a
background information on the Project site in City's request for competitive bids or request for
possession that is necessary for the bidder to form qualifications from the city; (6) Submitting a
its own conclusions, including, if available, record declaration of local business enterprise on a form
drawings or other documents indicating the location provided by the city. In lieu of a form, prospective
of subsurface lines, utilities, or other structures. bidders shall provide a statement that prospective
bidders have complied with items 1 - 5 to be
Utility Company Standards. The Project must be considered a local business provider. This
completed in a manner that satisfies the standards Certification/Statement is part of the "Contractor's
and requirements of any affected utility companies Required Statements Form" The response to this
or agencies (collectively, "utility owners"). The statement is for informational purposes only and will
successful bidder may be required by the third- not affect bid eligibility.
party utility owners to provide detailed plans
prepared by a California registered civil engineer In determining the lowest responsible, responsive
showing the necessary temporary support of the bidder, bidders who qualify as a local business
utilities during coordinated construction work. enterprise shall receive a five-percent preference. If
Bidders are directed to contact the affected third- application of the five-percent preference results in
party utility owners about their requirements before a responsible, responsive local business
submitting a Bid Proposal. enterprise's bid being at or lower than the non-local
business enterprise, the contract shall be awarded
Prospective bidders shall provide a statement to the local business enterprise at the local
indicating if they have visited the site. This business enterprise's bid amount. If equal bids are
statement may be stated in the affirmative if viewed submitted by a local business enterprise and a non-
from outside the security fence or from within while local business enterprise after application of the five
being escorted. This Pre-Bid Site Visit percent local preference, the contract shall be
Certification/Statement is part of the "Contractor's awarded to the local business enterprise.
Required Statements Form." The response to this
statement is for informational purposes only and will The local preferences for Public Works projects
not affect bid eligibility. shall not be applicable to: 1) Contracts where the
funding or applicable regulations prohibit the use of
preferences. 2) Grant agreements where use of a
preference is prohibited.3) Agreements for the
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design, fabrication or installation of art. 4) Sole California Driver's license or identification card,
source purchases where the supplies, materials or and/or any other similar, reliable evidence that
equipment can be obtained from only one vendor or verifies that the individual is domiciled within the
manufacturer. 5) Unique services purchases where Monterey Bay Area. The Monterey Bay Area
the purchasing agent and the city council determine includes only the counties of Monterey, San Benito
that an unusual circumstance or situation exists that and Santa Cruz.
make the application of the local preference
contrary to the public interest. 6) Leases, licenses The Local hiring provisions shall not apply 1)
or other interests in property. 7) Cooperative Whenever a state or federal law or regulation
purchasing, 8) Emergency purchases. 9) applicable to a particular contract prohibits the
Purchases where the funding source prohibits the provision of a local hire requirement; or 2)
use of preferences. Whenever the City, in accordance with the
requirements of Purchase and Procurement Code
Any person that submits false information or fails to or state law, determines that the contract is
disclose material information in order to qualify for necessary to respond to an emergency which
the local preference pursuant to this article shall: 1) endangers the public health, safety, or welfare or 3)
Pay the city any difference between the contract Whenever the City determines that a suitable pool
amount and what the city's cost would have been if of persons providing specialized skills does not
the contract had been properly awarded; and 2) Be exist locally for a specific public works project.
prohibited from bidding on any city contract or
receiving any city contract for a period of three A contractor who is submitting a formal bid to the
years of the discovery of facts supporting the same. City for a public works project must promise to
make a good faith effort to hire qualified individuals
Any person who is sanctioned pursuant to this who are residents of the Monterey Bay Area in
section may appeal the sanction to the city council. sufficient numbers so that no less than fifty percent
Appeals shall be in writing, shall be submitted to the (50%) of the contractor's total construction work
city clerk within ten days of the date of the sanction, force, including any subcontractor work force,
and shall clearly state the basis of the appeal. measured in labor work hours, is comprised of
Grounds not stated in the appeal may not be Monterey Bay Area residents. A "good-faith" effort
considered. means the contractor will take the following or
similar actions to recruit and maintain Monterey Bay
8. LOCAL HIRING FOR PUBLIC WORKS Area residents as part of the construction
PROJECTS workforce: 1) Contact local recruitment sources to
identify qualified individuals who are Monterey Bay
Contractor promises to make a good faith effort to Area residents; 2) Advertise for qualified Monterey
hire qualified individuals who are residents of the Bay Area residents in trade papers and
Monterey Bay Area in sufficient numbers so that no newspapers of general circulation in the Area,
less than 50% of the contractor's total construction unless time limits imposed by City do not permit
work force, including any subcontractor work force, such advertising; 3) If portions of the work are to be
measured in labor work hours, is comprised of performed by subcontractors, identify qualified
Monterey Bay Area residents. For the purpose of subcontractors whose workforce includes Monterey
determining local hiring, qualified individual Bay Area residents; and; 4) Develop a written plan
includes any person who is specially trained, to recruit Monterey Bay Area residents as part of
skilled, and experienced in the work, trade, or craft the construction workforce.
specified in the portion of the public work of
improvement to be performed or who is enrolled in Every bidder must complete and sign under penalty
a certified state or federally approved of perjury a Certification of Good-faith Effort to Hire
apprenticeship program in the applicable trade or Monterey Bay Area Residents, which is included on
who is a journey person in his or her applicable the Bidder Required Statements Form. The Bidder
trade. Qualified individuals must be resident of the is to certify that they promise to meet or make a
Monterey Bay Area domiciled immediately good-faith effort to meet the local hiring goal as
preceding the date of the bid advertisement by the described in this Section of the Instructions to
City and who can verify his or her domicile upon Bidders. Bidder further certifies that they have and
request of the contractor or City by producing will maintain on file documentary evidence
documentation such as rent/lease agreement, supporting bidder's efforts and efforts to insure
telephone and utility bills or payment bills, a valid each and every subcontract relating to the project
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