Storm and Sanitary Cleaning, Televising, and Inspecting - Fuller Campus

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitaon Type Request for Proposal (RFP)
Solicitaon Number 6735
Descripon Storm and Sanitary Cleaning, Televising, and Inspecng - Fuller
Campus
Date of Issuance
Inquiries Deadline Date & Time (local)
Due Date & Time (local)
Pre-Submission Conference No
Buyer Name Pitchellis
SCOPE
The site is an active demolition site of an existing hospital. Coordination with the General Contractor,
Erhardt Construction, is necessary a minimum of 24 hours in advance of the work.
Current design esmates indicate porons of the exisng storm and sanitary mains may be covered with
up to an addional eight feet (8') of cover. Therefore, a thorough condion assessment of the mains and
structures is vital to the longevity of the ulity.
Qualified vendors are invited to submit a bid to perform storm and sanitary cleaning, televising, and
inspecon. The esmated segment lengths and structure quanes included in this proposal include :
Page 1 of
10/6/2026
10/13/2026, 2 PM
10/15/2026, 2 PM
INTRODUCTION
The Kent County Purchasing Division is
9
seeking qualified vendors to provide proposals for storm and
sanitary sewer main cleaning, televising, and inspecon services for porons of the Kent County Fuller
Campus.
Work shall also include condion evaluaon of manholes and catch basin structures connected to the
ulity mains located on the atached map (EXHIBIT A). Kent County is interested in understanding the
condion of the exisng storm and sanitary ulies to determine if the mains and structures are in a
suitable condion to reuse for the proposed new campus development or if ulity and structure
replacement is required.
This work is intended to be performed in advance of the potenal construcon of a new county
administraon building located at the site of the former hospital facility currently being demolished.
The County would like proposals to be received by October 15th.

* 1,533 feet of sanitary main cleaning, inspecon and televising
* 1,028 feet of oponal sanitary main cleaning, inspecon and televising
* 2,028 feet of storm main cleaning, inspecon and televising
* 833 feet of storm main oponal cleaning, inspecon and televising
* Approximately 7 sanitary structures
* Approximately 6 oponal sanitary structures
* Approximately 23 storm structures including manholes and catch basins
* Approximately 8 oponal storm structures including manholes and catch basins
Vendors should pay special atenon to the detail on the far right of the atached print
o
(EXHIBIT A). Limits and informaon at the intersecon of Kent Road and the Service
Drive are unknown and an esmated quanty and scope should be included in the
response.
For the scope of work listed above, vendors are requested to list each segment indicated by the segment
length between structure ID's and provide the price per segment for cleaning, televising, and inspecng.
The atached map provides structure ID's and segment lengths. Vendors shall also list each structure ID
and the price for each structure inspecon.
The County is lisng several oponal inspecons in the event that more scope can be added to maximize
the available budget.
Vendors shall obtain any necessary permits and follow proper noficaon / coordinaon procedures to
access structures located within City of Grand Rapids right-of-way.
Progress - Work is to start within two weeks aer receiving the Noce to Proceed / Purchase Order. No
work shall commence unl the Noce to Proceed / Purchase Order is issued. The compleon date for all
work is within four weeks aer receiving the Purchase Order. The Contractor is required to coordinate
work with the following criteria:
* Traffic on Kent Road will be maintained at all mes for vehicular traffic.
The contractor must build sufficient workdays into the schedule to ensure all necessary work is
completed on or before the compleon date. The approved successful bidder for the work covered by
this proposal is required to parcipate in a pre-construcon meeng with the County to review and work
out a detailed progress schedule. The meeng will occur soon aer the successful bidder is determined.
Any named sub-contractors should also atend the scheduled meeng.
The contractor shall be allowed to connect to a fire hydrant located within the County complex for a
water source. The contractor must use an RPZ for the work and contact the Kent County Facilies
Management 48 hours in advance of the work. Campus facilies management staff must be nofied 48
hours in advance in the event there is sewer blow back into the basement of the nearby facilies during
the cleaning process.
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Deliverables shall include those items listed in the special provisions below. Manhole and structure
inspecons shall be NAASCO compliant. Vendors shall quote a cost for level 2 inspecon separately.
SPECIAL PROVISION FOR SEWER CLEANING
AND VIDEO INSPECTION OF SEWER PIPES
a. Descripon - This work consists of cleaning exisng sewers, removal of debris, and internal
television (TV) inspecon of sewers. The interior sewers shall be inspected using color closed-
circuit television (CCTV) camera, and document inspecon on a USB flash drive with a digital
video recording and log of the physical and structural condions of the exisng sewers. Ensure
the video is professional in quality, in color, and provides a clear and accurate visual record of the
pipe condion. All inspecons and reports shall be performed in accordance with Pipeline
Assessment and Cerficaon (PACP) standards. The onsite operator is required to have PACP
cerficaons and a minimum of 3 years of experience prior to the start of the work.
Conduct the inspecon and furnish one digital copy on a USB flash drive of the video recording
and log(s) to the County within 7 days of compleng the televising and inspecng. Ensure any
poron of the video recordings determined by the County to be unacceptable for the
documentaon of exisng condions is reinspected prior to final payment. Reinspecon may
include cleaning of the sewers prior to video inspecon as directed by the Engineer. All costs
associated with the need to reinspect will be at no cost to the contract.
The Contractor is responsible for damage to the exisng municipal sewers caused by their
operaon. Costs to repair damage caused by the Contractor's operaons will be at no cost to the
contract.
b. Materials - None specified.
c. Video Inspecon. Provide maintenance of Kent Road traffic as necessary in accordance with
secon 812 of the MDOT Standard Specificaons for Construcon and the Michigan Manual on
Uniform Traffic Control Devices (MMUTCD). Bradford Street and Fuller Avenue to remain open
at all mes. Maintenance of traffic will not be paid for separately.
Conduct video inspecon in accordance with Pipeline Assessment and Cerficaon (PACP)
standards. Provide the local agency a minimum noce of at least 2 workdays prior to starng
work. Obtain approval from the County for pumping, bypassing, and other methods of flow
control prior to starng work. Use hydro-jeng or other methods approved by the County to
clean the sewer as necessary to ensure a complete clear video inspecon. The contractor shall
be responsible for debris from manholes or catch basins and disposal of debris. If more than
three (3) passes are necessary to adequately clean the sewer, the Heavy Cleaning Special
Provision and Pay Item will be used.
Page 3 of 9

Use video equipment specifically designed for sewer inspecon and recording. Ensure video
equipment is equipped with rotang head, capable of 90-degree rotaon from horizontal and
360-degree rotaon about its centerline, pan, lt, and zoom to provide all-around views of
sewers, and produces high-quality, color recordings in digital format with date/me stamp and
digital annotaon capabilies. Sewer wyes must be well documented ulizing the pan feature of
the camera.
Inspect and record sewers, in either direcon, at a rate not exceeding 30 feet per minute.
Stopping may be necessary to properly document the sewer's condion. Winches, cables,
rewind, and other devices must not obstruct the view or interfere with proper documentaon.
If the video equipment will not pass through an enre secon in one direcon, the Contractor
must set up the equipment to enter from the opposite direcon.
d. Measurement and Payment. The completed work, including all labor, equipment, and materials
necessary, will be measured per foot of sewer cleaned and televised and shall be paid for at the
contract price using the following pay item:
Pay Item Pay Unit
CCTV of __ inch ____ Sewer......................................................................... FT
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SPECIAL PROVISION FOR HEAVY CLEANING
a. Descripon - This work shall be done in accordance with the construcon methods described
below.
b. Construcon - Cleaning equipment selecon shall be based on the condions of the manholes
and sewer lines at the me the work commences based on CCTV inspecon.
Heavy cleaning shall include cleaning of large deposits of debris or heavy root growth exisng
within the sewer line.
Use bucket machines, scrapers, and hydraulic pressure jeng with special aggressive root
cung nozzles, or tools and augers. Cleaning requiring more than three (3) passes with
hydraulic cleaning equipment to achieve acceptable results shall be considered heavy cleaning.
Heavy cleaning will be conducted only with County's approval and direcon.
Heavy cleaning will be defined and managed as follows:
1. Sewer reaches requiring debris removal for depths up to 25 percent of pipe height shall be
categorized as heavy cleaning
2. Sewer reaches requiring root removal for length up to 25 percent of the pipe segment shall
be categorized as heavy cleaning
3. Cost related to cleaning such sewers shall be included in bid unit prices for heavy cleaning
c. Measurement and Payment - Payment for HEAVY CLEANING will be made on the basis of unit
price for the following contract item (pay item):
Pay Item Pay Unit
Heavy Cleaning ..........................................................................................Hour
The work shall be measured by the hour and will include all labor, equipment and materials
necessary to provide heavy cleaning.
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Manhole Assessment
The NASSCO MACP (Manhole Assessment Certification Program) is the North American standard for
assessing, coding, and documenting wastewater manhole conditions.
Inspection Protocols
* Level 2 (Comprehensive): Detailed defect-by-defect logging using standardized codes,
measurements, clock positions, and photographs; often requires entry or specialized
camera/scanning gear (25+ mins per asset).
Inspected Component Zones
Evaluated top-to-bottom across nine distinct zones:
* Cover (Lid)
* Frame
* Chimney (Adjustment rings)
* Cone (Corbel)
* Wall (Barrel)
* Bench
* Channel (Invert)
* Steps
* Pipe connections
Condition Grading Scale
Defects are graded on a 1-to-5 severity scale:
* Grade 1: Excellent / Minor defect
* Grade 2: Good / Minor to moderate defect
* Grade 3: Fair / Moderate defect
* Grade 4: Poor / Significant defect
* Grade 5: Extremely Poor / Immediate attention required
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Dimensions, if furnished, are for general reference only and should be verified by Respondent.
Kent County will award and contract for the goods and services in this Solicitaon in an efficient and
mely manner. In no event will noficaon of award be more than 45 days from the date of submission.
The Kent County Standard Submission Terms posted on the Bid Opportunies page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
INQUIRIES
Any and all communicaon regarding this Solicitaon shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunies page or during pre-proposal meengs. Kent County reserves the
right to determine the response format or not respond, at its sole discreon.
PRE-SUBMISSION ON-SITE INSPECTION
A pre-submission conference will not be held for this Solicitaon. Ulize the inquiries link posted with the
Solicitaon to request addional informaon.
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent County
employees.
PERFORMANCE AND PAYMENT BOND
Each contract over $50,000 must be accompanied by a Performance Bond and a Payment Bond, each
payable to the Owner (County of Kent) and each in the amount of 100% of the contract price with a
corporate surety approved by the funding agency, for the faithful performance of the contract.
REQUEST FOR PROPOSAL SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/me specified by the designated clock (local me). Late, faxed, or emailed submissions will NOT be
considered.
Submissions may be submited electronically on the Bid Opportunies page of the Kent County
Purchasing Division's website. Respondent must include a complete proposal as 1 non-password
protected PDF document.
The me required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including technological difficules, and deems the County and its service provider
harmless and without fault. Successful electronic submissions are confirmed via Respondent's email.
Respondent shall view the link in the confirmaon email to determine accuracy prior to due date/me.
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Submissions must be in the format outlined below:
Execuve Summary - One (1) page maximum
Summarize the Respondent's strong points and how experience, parcularly with similar
responsibilies, will benefit the stakeholders.
Business Organizaon - One (1) page maximum
State the full names, addresses, phone numbers, emails, and websites of any pares and their
prospecve roles.
Recommendaon - Ten (10) pages maximum
Provide a recommendaon focusing on the technical specificaon. Emphasize clarity and detail.
Sales and Markeng material will not be used to determine the award.
Timeline & Expectaons - Two (2) pages maximum
Provide a meline to implement the recommendaon efficiently and effecvely with emphasis on
key deliverables and milestones. Disclose necessary County resources, staffing and/or other
requirements to implement each phase of the recommendaon.
Pricing Methodology - Two (2) pages maximum
Provide a detailed pricing methodology for an all-inclusive, implemented recommendaon including
payment terms, unit costs, billable costs, and all other expenses.
Project Staffing - One (1) page maximum plus resumes
Provide a chart with the staff commited to the recommendaon. Show lines of authority and
provide a brief role descripon with responsibilies as they relate to the recommendaon. Include
only relevant resumes.
References - One (1) page maximum
Provide 3 relevant references, preferably for projects of similar scope and complexity. Include the
organizaon, contact person, current telephone number, email address, descripon, and dates of
service and total cost. Do not include any current/past Kent County employees as a reference.
Contract - Unlimited
Provide any contract and/or applicable agreements Kent County may be asked to sign. Kent County
reserves the right to present its own contract.
Page number maximums are strongly recommended but not compulsorily disqualifying. Kent County is
not liable for costs incurred prior to award. A submission constutes an irrevocable offer for a period of
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45 days from the due date/me. In the event the noficaon of award is not made within 45 days from
the due date/me, the Respondent may withdraw or provide a writen extension of their submission.
Submissions may only be withdrawn by writen request if the request is received before the due
date/me. Withdrawals aer opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are elecng not to parcipate in this Solicitaon.
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BID FORM
Storm and Sanitary Cleaning, Televising, and Inspecting - Fuller Campus
Summation of Pricing
NO. Unit Quantity Unit Cost Total Cost
$ $
1 Required Storm Sewer FT 2028
$ $
2 Optional Storm Sewer FT 833
$ $
3 Required Sanitary Sewer FT 1533
$ $
4 Optional Sanitary Sewer FT 1028
$ $
5 Heavy Cleaning HR 8
TOTAL $
Notes and Proposed Substitutions