AUDIOVISUAL EQUIPMENT AND ACCESSORIES
| Location: | North Carolina |
|---|---|
| Posted: | Jan 29, 2026 |
| Due: | Feb 11, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 251-26-254 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 251-26-254 |
| Project Title: | AUDIOVISUAL EQUIPMENT AND ACCESSORIES |
| Description: | Wake County Public School System is seeking competitive bids from qualified Vendors to furnish and deliver Audiovisual Equipment and Accessories to Wake County Public School System (WCPSS). Installation services may be requested in conjunction with the purchase of this equipment. Vendor shall provide separate, itemized pricing for installation services when/if requested. |
| Opening Date: | 2/11/2026 2:00 PM |
| Posted Date: | 1/30/2026 |
| Status: | Open |
| Department: | WAKE COUNTY BD OF EDUCATION |
|
Solicitation Number
*
251-26-254
|
Department
WAKE COUNTY BD OF EDUCATION
|
Status Reason
Open
|
|
|
Opening Date
2026-02-11T14:00:00.0000000
|
Posted Date
*
2026-01-29T21:17:55.0000000Z
|
Commodity Code
Audio visual equipment accessories
|
|
|
Mandatory Conference/Site Visit
—
—
|
Special Instructions
—
|
Solicitation Type
*
Select RFP IFB RFI
|
|
|
Owner
Marcella Calvert
|
|||
|
Description
Wake County Public School System is seeking competitive bids from qualified Vendors to furnish and deliver Audiovisual Equipment and Accessories to Wake County Public School System (WCPSS). Installation services may be requested in conjunction with the purchase of this equipment. Vendor shall provide separate, itemized pricing for installation services when/if requested.
|
|||
|
Attachments
|
|||
Attachment Preview
IFB #251-26-254
INVITATION FOR BID : 251-26-254
1551 Rock Quarry Rd
Raleigh, NC 27610
Refer ALL Inquiries to:
Marcella Calvert
Phone: 919-588-3457
Email: bids-mcalvert@wcpss.net
Email all quotes to: bids-mcalvert@wcpss.net
Due Date: FEBRUARY 11, 2026 @ 2:00PM ET
Contract Type: Open Market
Commodity: 461716 AUDIOVISUAL EQUIPMENT
And ACCESSORIES
Using Agency: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO BIDDERS:
Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions
throughout this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids
submitted via facsimile (FAX) machine or email in response to this Invitation for Bid will not be acceptable.
EXECUTION
In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time
specified herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the
following:
• The submission of false or misleading information in the vendor’s proposal.
• Any efforts to dissuade or discourage other vendors from submitting proposals.
• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.
• Any form of bid collusion or bid rigging.
Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER:
FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Offer valid for 60 days from date of quote receipt unless otherwise stated here: ____ days. Prompt Payment Discount:
__________% _________ days.
IFB SCHEDULE
The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule. All
times shown are Eastern Time (EST).
Event
Issue IFB
Submit Written Questions
Page 1 of 16
Responsibility
WCPSS
Vendor
Date and Time (ET.)
1/29/2026
2/3/2026 by 2:00 PM
IFB #251-26-254
Provide Response to Questions
Submit Proposals
WCPSS
Vendor
2/6/2026 by End of Business Day
2/11/2026 by 2:00 PM
PROPOSAL QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the due
date for written questions in the above schedule.
Written questions shall be emailed to bids-mcalvert@wcpss.net by the date and time specified. Vendors should enter “IFB
#251-26-254 Questions” as the subject for the email. Question’s submittals should include a reference to the applicable
IFB section and be submitted in a format shown below:
Reference
IFB Section, Page Number
Vendor Question
Vendor question …?
Questions received prior to the submission deadline date, WCPSS’ response and any additional terms deemed necessary
by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this IFB. No information,
instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or
otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in an Addendum to this IFB. Addendums associated with the Invitation for Bid will be posted to the following
links and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:
http://webarchive.wcpss.net/about-us/purchasing/open-bids.html
https://evp.nc.gov/solicitations/
PROPOSAL SUBMITTAL
Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received
at the address indicated in the table below, for furnishing and delivering those items or services as described herein.
Mailing address for delivery of proposal
PROPOSAL NUMBER: IFB #251-26-254
Wake County Public Schools
Attn: Marcella Calvert
1551 Rock Quarry Rd. Bldg. F
Raleigh, NC 27610
IMPORTANT NOTE: All proposals shall be physically delivered to the office address listed above on or
before the proposal deadline in order to be considered timely, regardless of the method of delivery. This is an
absolute requirement. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S.
Postal Service, courier, or other delivery service is entirely on the Vendor. It is the sole responsibility of the
Vendor to have the proposal physically in this Office by the specified time and date of opening. The time of
delivery will be marked on each proposal when received, and any proposal received after the proposal
submission deadline will be rejected. Sealed proposals, subject to the conditions made a part hereof, will be
received at the address indicated in the table in this Section, for furnishing and delivering the commodity as
described herein.
a) Submit one (1) signed, original executed proposal response and one electronic copy on a flash drive
simultaneously to the address identified in the table above.
b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address
the package(s) for delivery as shown in the table above.
Page 2 of 16
IFB #251-26-254
If Vendor is submitting more than one (1) proposal, each proposal shall be submitted in separate envelopes and marked
accordingly. For delivery purposes, separate envelopes from a single Vendor may be included in the same outer package.
Proposals are subject to rejection unless submitted with the information above included on the outside of the proposal
package.
PURPOSE
Wake County Public School System is seeking competitive bids from qualified Vendors to furnish and deliver Audiovisual
Equipment and Accessories to Wake County Public School System (WCPSS). Installation services may be requested in
conjunction with the purchase of this equipment. Vendor shall provide separate, itemized pricing for installation services
when/if requested.
BACKGROUND
For informational purposes, the Wake County Public School System (WCPSS) is currently the largest school district in
North Carolina and the 15th largest in the United States. There are currently 192 schools serving a student population of
approximately 162,000. Wake County covers 854 square miles. Additional information about the school system can be
accessed via the internet site (www.wcpss.net).
AWARD OF CONTRACT
It is WCPSS’ intent to award this contract to a single overall Vendor on all items. The right is reserved; however, to make
awards on the basis of individual line items or groups of items, to make an award for any item to more than one vendor, or
to make only a partial award, if such shall be in the best interest of the district. WSPSS reserves the right to amend
quantities or cancel bid due to changes in availability of funds.
CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning date of award, through June 30, 2026 (initial term)
At the end of the Contract’s initial term, the WCPSS shall have the option, if both parties mutually agreed, to renew the
Contract on the same terms and conditions for up to two (2) additional one-year terms. The WCPSS will give the Vendor
written notice of its intent to exercise each option no later than sixty (60) days before the end of the Contract.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued.
DESCRIPTIVE LITERATURE/SPECIFICATION SHEET
Each bid must be accompanied by complete descriptive literature, specification sheet, and all other pertinent data
necessary for thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the
specifications. Failure to include such information may be a sufficient basis for rejection of the bid.
AWARD CRITERIA
All qualified bids will be evaluated and an award made based on the most responsive/responsible low bid meeting the
requirements specified in the “Requirements” section below which includes criteria considered to be in the best interest of
the district.
SCOPE OF WORK
Please provide a quote for the following items in the template below. Due to compatibility and continuity of support, this
request is brand specific.
The following conditions apply:
• All materials and supplies must meet or exceed the specifications of the referenced model(s).
• Vendor must clearly indicate whether each item is in stock and readily available for shipping upon receipt of order.
• Wake County Permitting & Inspections and the Fire Marshall’s office requires a CBP (Commercial Building
Permit) for any installation modifications that require permitting. This requirement may apply to installation
modifications in Wake County Public School System’s School and Central Office locations.
o The Installer/Vendor is responsible for obtaining all required permits. The quoted price must only
include allowable permitting and related costs in compliance with Session Law 1997-450
(https://www.ncleg.gov/Sessions/1997/Bills/Senate/PDF/S450v1.pdf) for the quote to be
considered valid.
• Unit pricing must include all applicable shipping and delivery charges for the quote to be considered valid.
• All orders must be shipped complete. The WCPSS Purchase Order number must be clearly displayed on
all boxes/packages and included on all packing slips.
Page 3 of 16
IFB #251-26-254
• All third-party shippers are REQUIRED to include the packing list with WCPSS Purchase Order number.
Shipments that do not comply will be returned at the vendor’s expense.
This is an Invitation for Bid only and is not an issue of award or purchase. WCPSS reserves the right to non-
award or cancel request at any time. Pricing shall not include NC sales tax which will be billed separately. Invitation for
Bid must be signed and submitted on this template. If not signed, submittal of quote will not be considered.
Product will ship FOB to:
Wake County Public Schools
Central Receiving
1551 Rock Quarry Road
Raleigh, NC 27610
Quantity Description
Unit Price
6
LG 75UR6040S9UD HDMI (3), USB (1), WIFI, RF
PEERLESS SF650 SECURITY SMARTMOUNT UNIVERSAL FLAT MOUNT FOR
6
39 in.-75 in.
WALL INSTALLATION FOR 75” LG BELOW 8’ w/CRIMSON T55 MOUNT (MOUNT
9
INCLUDED)
6
WALL INSTALLATION FOR 75” LG BELOW 8’ w/MOUNTING (1) 75” LG TV
4
LG 86UR640S9UD HDMI (3), USB (1), WIFI, RF
4
PEERLESS PF660 FLAT MOUNT 39”-90”
WALL INSTALLATION FOR 86” LG BELOW 8’ w/CRIMSON T63 MOUNT (MOUNT
4
INCLUDED)
3
LG 55UR640S9UD 55” LED 4K UHD TV
WALL INSTALLATION FOR 55” LG BELOW 8’ w/CRIMSON T55 MOUNT (MOUNT
3
INCLUDED)
17
COTAME 15’ HDMI CABLE
12
TRIPP-LITE TLP615B SURGE 6 OUTLET 15’ – BLACK
1
TRIPP-LITE SUPER7B SURGE 7 OUT 7’ CORD
17
ViVi DIGITAL SIGNAGE T500-900 (5 yr)
15
ViVi INSTALLATION CHARGES to MOUNT ViVi
INSTALLATION COMPONENTS to MOUNT ViVi
5
(Cable/Connectors/Hardware/Tracking/Wire)
VENDOR MUST SPECIFY AVAILABITY OF ITEMS
SHIPPING CHARGES MUST BE INCLUDED
SHIPPING
TOTAL
ESTIMATED QUANTITIES
The quantities indicated herein are estimates only based on the need for camera replacements during the school year
ending June, 2026. No maximum or minimum quantities are guaranteed. It shall be understood and agreed that WCPSS
may purchase more or less than the estimated quantities during the contract period. WCPSS reserves the right to
increase or decrease the quantities. WCPSS shall not be obligated to purchase more than its normal requirements.
WCPSS will be responsible only for items requested and received.
Page 4 of 16
IFB #251-26-254
BRAND SPECIFIC
Manufacturer(s) name and product descriptions used in this solicitation are product specific. The items offered in
response to this solicitation must be the manufacturer and type specified. These specific products are needed due to
compatibility and continuity of support. Failure to comply with this requirement shall be a sufficient basis from disqualifying
a bid from further consideration.
AUTHORIZED RESELLER
The Vendor shall be authorized by the manufacturer to distribute or resell the products and/or equipment offered in this
IFB. The Vendor shall provide a signed statement from the manufacturer confirming authorization with its bid response.
Failure to provide this statement may constitute sufficient grounds for rejection of Vendor’s offer, at the discretion of the
WCPSS.
QUALIFICATIONS
o THE VENDOR shall be licensed and approved to do business in the State of North Carolina.
o THE VENDOR shall be responsible for obtaining all required permits for any installation modifications that
require permitting.
o Insurance requirements referenced within as well as any Federal, State and Local requirements shall be required
and maintained.
o VENDOR will be disqualified for consideration if they are listed on either the State of North Carolina debarred
vendor registry, or the Federal Government debarred vendor registry.
o (Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf
o (State of North Carolina) https://ncadmin.nc.gov/documents/nc-debarred-vendors
Vendor acknowledgement: Initial________
REQUIRED SUBMITTALS
The VENDOR shall check off to make all the following information is submitted with proposal:
Included in
Proposal
Submittal
Section
Signed Proposal (Page 1)
Company Profile (Attachment A)
Copy of IRS Form W-9 (Attachment A)
HUB Form (Attachment B)
References (page 7)
Proof of liability and cyber security insurance coverage. If awarded contract, VENDOR will
be expected to provide current certificate with Wake County Board of Education noted as
additional insured with respect to General Liability and as a certificate holder. (Exhibit B)
Registered with North Carolina eVP.
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period—from the date bids are opened through the date the contract is awarded—each Vendor
submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any
communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private
entity, if the communication refers to the content of Vendor’s bid or qualifications, the contents of another Vendor’s bid,
another Vendor’s qualifications or ability to perform the contract, and/or the transmittal of any other communication of
information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids
Page 5 of 16
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...- BP1028 - Toilet Partitions & Accessories - BP1051 - Lockers - BP1152 ...
North Carolina State University
Bid Due: 6/12/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.