IFB 26061Z Ford F-150 with Police Package Upfitting

AD # 10/6 & 10/8 INVITATION FOR BID
IFB #26061Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
FORD F-150 WITH POLICE PACKAGE UPFITTING
For Further Information Contact: Date: October 6, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 3:00 P.M. local (Dayton OH) time on October 20, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a Ford F-150 with Police
Package Upfitting - with firm pricing from October 20, 2026, to December 31, 2026, and three additional options to
renew at the City of Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26061Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
The City reserves the right to award one or more vendors. Vendors are not required to submit pricing for every line item. Purchase Orders may
be issued throughout the contract term, and the City is not obligated to purchase any minimum quantity. The initial contract term and renewal
options shall be identified in the Invitation for Bid. Initial term pricing shall remain firm and include all costs necessary to provide a
complete and operational vehicle unless otherwise specified. Vehicles may be purchased through factory order or dealer inventory
methods. Renewal pricing shall be based on MSRP less the awarded percentage discount in effect at the time of Purchase Order
issuance. The awarded discount shall remain in effect for all renewal periods unless adjusted and approved by the City. Any requested
adjustment shall include supporting documentation. If a vehicle is discontinued, unavailable, or replaced, the vendor shall provide an
acceptable successor model or equivalent and identify any material changes. The City reserves the right to approve or reject replacement
vehicles, request pricing or vehicle documentation, delay orders, and modify or cancel Purchase Orders when manufacturer changes affect
pricing, availability, or operational requirements.
VEHICLE INFORMATION
1. 1 Each Ford F-150 (Base Vehicle)
More or Less
Manufacturer: ______________________________________
Model: ______________________________________
Model Year: ______________________________________
Warranty Information: ______________________________________
INITIAL CONTRACT TERM PRICING
Factory Order Unit Price:
(Vehicle ordered directly from the manufacturer following issuance of a Purchase Order.)
$________________________ Each
________________________ Delivery Date (Days after receipt of order)
Dealer Inventory Unit Price:
(New vehicle available through dealer inventory or scheduled delivery that substantially complies with the City's specifications. Minor
variations may be accepted at the City's discretion.)
$________________________ Each
________________________ Delivery Date (Days after receipt of order)
Price shall remain firm throughout the initial contract term, through December 31, 2026. Yes No
If No, pricing valid through: __________________________
Is the pricing submitted under an existing Cooperative Purchasing Program? Yes No
If Yes, provide the Cooperative Purchasing Program name and applicable contract number.
Contract number: ______________________________________

IFB #26061Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
RENEWAL PRICING
Percentage Discount from MSRP:
The awarded percentage discount shall apply to the manufacturer's published MSRP for vehicles and factory-installed options during all
renewal periods.
__________ %
RENEWAL PARTICIPATION
Vendor participation in renewal periods does not obligate the City to exercise any renewal option. Renewals shall be based on vendor
performance, pricing, availability, funding, and the City's best interest.
Vendor agrees to participate in the following renewal periods:
Renewal Year 1 - January 1, 2027 through December 31, 2027: Yes No
Renewal Year 2 - January 1, 2028 through December 31, 2028: Yes No
Renewal Year 3 - January 1, 2029 through December 31, 2029: Yes No

IFB #26061Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
POLICE PACKAGE
The bidder shall obtain and provide all pricing for the specified upfit items from its proposed upfitter. Pricing for each upfit line item shall be all
inclusive and shall include all equipment, materials, labor, installation, programming, testing, freight, and any other costs necessary to provide a
complete and fully operational upfit in accordance with the specifications. The bidder shall be responsible for coordinating all upfit work with its
proposed upfitter. No additional charges for equipment, installation, labor, materials, freight, or related services associated with the specified upfit
items will be accepted beyond the prices submitted with the bid.
2. 1 Each Option 924 - Rear Privacy Glass with Defrost
More or Less
Manufacturer: ______________________________________
Model: ______________________________________
Warranty Information: ______________________________________
3. 1 Each Option 18B - Black Platform Running Boards
More or Less
Manufacturer: ______________________________________
Model: ______________________________________
Warranty Information: ______________________________________
4. 1 Each 59F - Driver-Side LED Spotlight, Whelen
More or Less
Manufacturer: ______________________________________
Model: ______________________________________
Warranty Information: ______________________________________
INITIAL CONTRACT TERM PRICING
Price shall remain firm for the initial contract term. Yes No
If No, pricing valid through: __________________________
Is the pricing submitted under an existing Cooperative Purchasing Program? Yes No
If Yes, provide the Cooperative Purchasing Program name and applicable contract number.
Contract number: ______________________________________

IFB #26061Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
RENEWAL PARTICIPATION
Vendor participation in renewal periods does not obligate the City to exercise any renewal option. Renewals shall be based on vendor
performance, pricing, availability, funding, and the City's best interest.
Vendor agrees to participate in the following renewal periods:
Renewal Year 1 - January 1, 2027 through December 31, 2027: Yes No
Renewal Year 2 - January 1, 2028 through December 31, 2028: Yes No
Renewal Year 3 - January 1, 2029 through December 31, 2029: Yes No
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with- By: _________________________________________________
in 90 calendar days after bid opening unless other- (Please Print or Type) Name and Title
wise stated.
Signature: ___________________________________________
Phone No._________________________
Federal ID #: ___________________________________________

IFB #26061Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26061Z Part 1, IFB No.
26061Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB 26061Z - Ford F-150 with Police Package Upfitting
Time: Oct 20, 2026 03:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/78465615021?pwd=aF3G1ebQSUZJx06D5QQu6hiBkNaMy8.1
Meeting ID: 784 6561 5021
Passcode: BpsK3e

IFB #26061Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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Vehicle Specifications
City of Dayton
General Conditions & Instructions to Bidders
This section outlines the requirements, conditions, and procedures for bidding on fleet asset purchases for the City of
Dayton. Bidders must carefully review and comply with all provisions to ensure their bid is considered responsive.
Bidding Instructions
Bidders must provide new and unused equipment that meets the City of Dayton's design, construction, and operational
requirements as outlined in these specifications. Responses to all specification fields are required to avoid proposal
rejection. Failure to respond to any required fields may result in disqualification.
Bidders are responsible for supplying a complete unit with all standard features included in the manufacturer's latest
model in current production. All equipment must comply with all applicable Federal, State, and Local regulations,
including but not limited to design requirements, noise levels, brakes, lights, and safety standards.
The specifications listed in this document represent minimum requirements. If a manufacturer's standard equipment
does not fully comply with these requirements but can be modified to meet specifications, such modifications must be
clearly documented and submitted in writing with the bid. Unless otherwise stated, all equipment must be installed by
the Original Equipment Manufacturer (OEM).
Non-OEM installations require written approval from the City of Dayton and must be accompanied by supporting
literature submitted with the bid. The City of Dayton reserves the right to waive minor technicalities, reject any or all
bids, and accept the bid that is determined to be in the best interest of the City.
Bidding Restrictions
Bids will only be accepted from dealers located within the State of Ohio. Bidders must be direct employees of the
dealership submitting the bid. Third-party bids will not be considered.
All bidders must have the ability to enter orders directly into the manufacturer's order bank without any third-party
involvement. Proof of this capability, along with proof of dealership employment and location, must be included in the
bid submission.
The dealership's sales representative responsible for the bid must be present onsite during vehicle delivery. A hard
paper copy invoice must be provided at the time of delivery.
Warranty
Bidders must guarantee that all manufacturer warranty services will be honored at authorized and franchised dealer
service centers located within the State of Ohio. Warranty service must be available at one or more authorized service
locations reasonably accessible to the City of Dayton for the duration of the warranty period.
The bid must include detailed warranty service contact information, including the company name(s), service
location(s), and contact person(s). Failure to provide adequate warranty service availability or required documentation
may result in bid rejection.
Warranty acceptance is subject to the approval of the Fleet Manager and will be a key factor in determining the lowest
and best bid. A warranty certificate or card must be supplied with the vehicle at the time of delivery.

Delivery
The successful bidder coordinates the unit's transportation and insurance until delivery.
Time is of the essence. Delivery requirements shall be based on the method of vehicle acquisition. Vehicles available
from existing dealer inventory at the time of order ("on-the-lot" vehicles) must be delivered within ninety (90)
calendar days after receipt of a purchase order. Vehicles ordered through a manufacturer's order bank must be
delivered within one hundred twenty (120) to one hundred fifty (150) calendar days after receipt of a purchase
order, subject to manufacturer production schedules. Bidders must clearly identify in their bid whether vehicles are
offered as on-the-lot inventory or order bank units. Delivery time may be considered in bid evaluation and shall be a
contractual obligation. Extensions to delivery timelines may be considered only for documented manufacturer delays
beyond the bidder's control and must be approved in writing by the City. Failure to meet the applicable delivery
requirements may result in remedies as provided in the contract.
To ensure readiness for operation, all vehicles must be delivered with the fuel tank at least 14 full.
Exceptions & Alternative Equipment
Any deviations from these specifications must be fully documented and submitted in writing with the bid. The City of
Dayton reserves the right to accept or reject any alternative equipment if it is determined that the alternative is not in
the City's best interest.

Ford F-150 Police Responder Specifications
The vehicle shall be new, unused, and current model year and shall be a Ford F-150 Police Responder, Model
150A, 4x4, equipped with, at minimum, the following specifications:
Base Vehicle Requirements
* Ford F-150 Police Responder, Model 150A
* 4x4 drivetrain
* SuperCrew XL cab configuration
* 3.5L EcoBoost engine
* Oxford White exterior
* Four (4) programmed keys
Required Factory Installed Options
The vehicle shall include the following factory installed options:
* Option 924: Rear Privacy Glass with Defrost
* Option 18B: Black Platform Running Boards
* Option 59F: Driver Side LED Spotlight, Whelen
Compliance Requirements
The vehicle shall meet or exceed all applicable federal motor vehicle safety standards and all applicable manufacturer
specifications for the specified model and configuration.