Booking and Event Management Software

RFP NO. 26-19

Booking and Event Management Software

CITY OF KILLEEN, TEXAS

The City of Killeen will receive sealed Request for Proposals for 26-19 Booking and Event Management Software electronically through the City’s eProcurement Portal or addressed to the City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building G, Killeen, Texas 76541, until 2:00 pm on Wednesday, June 3, 2026 . Mailed or hand delivered proposals must be sealed and plainly marked with the name and address of the proposer and “RFP NO. 26-19 Booking and Event Management Software , 2:00 pm , Wednesday, June 3, 2026 ”.

Proposals received after the closing time will be returned unopened.

Vendors may register and submit proposals electronically at https://procurement.opengov.com/login .

No Pre-Proposal Meeting will be held.

RFP Questions will be accepted on the OpenGov e-bidding site , until 2:00 pm on Wednesday, May 27, 2026 . Questions will be answered in the form of an addendum and posted on the OpenGov e-bidding site . It is the proposer’s responsibility to obtain and acknowledge all addendums.

Complete information regarding this solicitation may be obtained from the City of Killeen website ( https://www.killeentexas.gov/414/Purchasing) and OpenGov E-Procurement Portal ( https://procurement.opengov.com/login) .

The City of Killeen reserves the right to reject any or all proposals and waive any irregularities.

CITY OF KILLEEN, TEXAS

Sophonia Price

Director of Procurement and Contract Management

The City of Killeen seeks qualified vendors to provide a Booking and Event Management Software solution for the Killeen Civic & Conference Center and Killeen Arts & Activity Center.

The software must replace the current system and offer enhanced functionality, that meets or exceeds the following functional capabilities: multi-user access, financial integration, event management, reporting, operational oversight, and staff training. The system must be scalable, secure, and accessible via web and mobile platforms.

The City of Killeen, who is solely directing this RFP process, shall select the proposer based upon competitive submissions pursuant to this Request for Proposal (RFP). After evaluation of all proposals, the selected proposer will serve as the City’s supplier of service requested.