Invitation to bid NEDPL 17-2026 Vesey

Invitation to Bid
HVAC, Water lines, & Porch
1138 39th Street
NEDPL 17-2026
Introduction
The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located
at 1138 39th Street. This owner-occupied property will be undergoing rehabilitation using Housing and
Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall
be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are
interested in this project will need to schedule a site visit with the homeowner, LaRondia Vesey, by
calling them at 309-292-5457, prior to submitting the bid. Sealed bids must be received on or before
10/13/2026 by 2p.m. They shall be addressed and marked as follows.
CED Department
Attn: Jeff Laxton
1528 3rd Avenue
Rock Island, IL 61201
ENCLOSED: 1138 39th Street Bid
Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened
on October 13th by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted
bids may attend but are not required to do so. A bid tabulation shall be posted online afterward. All
questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work
The bidder shall submit a project plan using the design standards below that is in compliance with all
applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The
plan must include a clear project timeline and budget with line item costs. The contractor shall act as the
general contractor for the project using subcontractors as required. Subcontractors that will be required
should be clearly identified in the project plan.
The first part of this project is to address the HVAC. The furnace and AC is currently working however
most of the duct work is missing or has been torn apart. There is little to no forced air up to the
second floor due to the current situation of the existing duct work. There is no condensation pump
for the length of tubing to nearest drain. Most of the tubing will need replaced and a pump installed
near the furnace. The wiring at the furnace needs to be cleaned up and made safe. There is a fuse
and disconnect with exposed wires that needs to go. The ducts need taped or paste sealing all the
seams once the trunk lines have been repaired and reconfigured. At one point this was a duplex and
there was forced air on second floor.
The next task is to replace the hardwired smokers with new smoke/co2 units. The existing ones
continuously even after the homeowner has replaced the batteries. So at this point replace them all.
Remove the existing gas pipe in the basement. Install new black iron from the meter to the gas fired
appliances. One furnace, water heater, laundry, and stove on first floor. Install new shut offs at each
appliance with drip leg/settlement trap at the furnace and water heater. Piping must be supported
by approved hangers per IMC 2021 and IFGC 2021. After installation of new pipe purge all the air and
light each appliance when the jobs complete.
Remove all galvanized water supply lines in the basement. Replacing with new copper from the
meter to all the fixtures with shutoffs located near and easily accessible for each fixture. Use lead-
free solider or Propress fittings. Install a laundry hook for the washer. Install one antifreeze Silcoks
with shut off near the exterior box sill.
Insulate the box seal with kraft R-19 cut tightly to the joist pockets and secured to the rim joist
around the perimeter of the basement. This task should be completed once the trades have
completed their jobs.
The last part of this project will be to brace up the front porch roof and remove the deck framing,
flooring, and concrete steps. Install a new footing system designed to carry the new deck and roof
load. There shall be four footings for this deck and roof span. Footings must be 16" and 42" deep.
Footing inspections are required before pouring the concrete. Install new deck structure in the same
foot print of the existing roof. This will need to carry floor load while supporting the roof load.
Modifications may be made on the roof beam to accommodate the new support columns. Framing
inspection is required before decking is laid. Finished product needs to be treated framing material,
5/4 decking, treated handrailing around the deck, approved fasteners and hold downs. The steps will
need to be code complaint. The steps will be attached to the deck framing and land on the existing
concrete. Steps must have stringers with 7 34" or less rise, 10" minimum run, handrailing, solid treads
and full risers.

Plumbing, Mechanical, and Building permits needed before work begins. Deck plans will be review
and approved through Tyler before work begins.
Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet all
project objectives. The contractor shall have 30 days to complete the work from the date of contract
signing. Change work orders over the course of the project are strongly discouraged.
Bidder Qualifications & Requirements
1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.
2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting
all local, state, and federal requirements to perform requested work. Contractors maybe
required additional plans upon permit submittals.
3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation
Insurances and name the City of Rock Island as a Certificate Holder.
4. Bidders must own or be able to rent sufficient equipment to complete the work.
5. Contractor maybe required to supply additional plans or stamped drawings for a plan
review. Which maybe need to obtain a building permit.
Preparation of Bid
Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly
labeled with "ENCLOSED: 1138 39th Street Bid." The bid must clearly address all requirements as
described above. The cost of the work must be separated into line items with individual costs in addition
to providing a total project cost. Labor costs and material costs must be clearly delineated. The company
name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date
with signature are all required as well.
Awarding Contracts
The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids
shall be reviewed for pricing, experience, previous work history, references, State Licenses, State
Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator
experience, and financial stability. The City at its sole discretion shall decide after a review which
contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by
the City in regard to this project shall be consistent with the City's adopted procurement procedures.
Submitted bid prices shall remain valid for 60 days after bid opening.
Bidder Responsibility
Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions
relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and
restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to
acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to
their bid or subsequent contract.

Federal, State, and Local Reporting Compliance
The contractor shall provide financial and programmatic information as required by the City of Rock
Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also
adhere to all applicable Federal, State and local regulations including but not limited to the following.
* US Department of Housing and Urban Development (HUD): 24 CFR 35
* US Environmental Protection Agency (EPA): 40 CFR 745
* US Occupational Safety and Health Administration (OSHA): 29 CFR 1926
Contact Information
The primary contact person for this project is the City's Construction Officer.
Jeff Laxton
CED Department
1528 3rd Avenue
Rock Island, IL 61201
309-732-2906
laxton.jeff@rigov.org