SERVICE CONTRACT - WATER TREATMENT FOR HVAC SYSTEMS AT VARIOUS MOBILE COUNTY FACILITIES. NOTE: PRICES MUST REMAIN FIRM FROM OCTOBER 1, 2026, THROUC,H SEPTEMBER 30, 2029

MOBILE COUNTY COMMISSION
205 Government Street 8TH FL South
Mobile, Alabama 36644
BID INVITATION BID N0. 125-26
July 24, 2026
In accordance with General Act No. 217, Special Session 1967, notice is hereby given that
the Mobile County Commission, Mobile, Alabama, will receive bids on the following items:
SERVICE CONTRACT - WATER TREATMENT FOR HVAC SYSTEMS AT VARIOUS MOBILE COUNTY FACILITIES.
NOTE: PRICES MUST REMAIN FIRM FROM OCTOBER 1, 2026, THROUC,H SEPTEMBER 30, 2029.
Any questions or comments concerning the bid requirements must be brought to the attention
of Susan Holland, Chief Procurement Officer, 205 Government Street, 8" FL South, Mobxle,
Alabama 36644, susan.holland@mobilecountyal.gov prior to the bid opening or Wlll be forever
waived.
All bidders shall furnish a five percent (5%) bid bond on any contract exceeding !;30, 000. 00 :
provided that bonding is available for services, equipment or materials. Bid bond will be
accepted in the form of a certified check, cashier's check, or postal money order, etc.
Out of State Corporations shall furnish a Certificate of Authority to transact business xn
the State of Alabama. Out of State limited liability companies shall furnish proof of
registration to transact business in this state. Alabama law requires that a successful
bidder, if it has employees in the State of Alabama, provide proof of enrollment xn E-
Verify prior to the award of a contract. (See enclosed notice which must be completed,
signed, and returned with your bid. )
If applicable to a contract resulting from this invitation, the successful bidder must
comply with the Contractor Felony Investigation Policy, available in the Purchasxng
Department or at www.mobilecountyal.gov.
THE MOBILE COUNTY COMMISSION DOES NOT DISCRIMINATE ON THE BASIS OF RACE, AGE, SEX, NATIONAL
ORIGIN, RELIGION, OR DISABILITIES.
F.O.B. MObile DATE OF DELIVERY TERMS YOU are inVited tO bid On the
above specifications. The restrictions contained herein are for the purpose of fixing a
quality level, and any deviation therefrom must, in detail, establish that it meets the
quality requirements.
BIDS WILL BE RECEIVED UNTIL 10200 A.M. Augus t 26, 2026.
ALL BTDS H[7,S'T BE SEALED, "BID NUMBER, COMPANY'S NAME, AND NAME OF THE BTD ITEM MARKED ON
THE OUTEdDE OF THE ENVELOPE. THE BTDDER WILL RETrJRN THE ENT:.RE BID PACKAGE. ETDS H[7,S'T BE
DELIVERED TO THE RECEPT10NP3T TN THE OFFICE OF THE COUNTY COWMT:SSION M)MINISTRATOR, 205
GOVERNMENT STREET ON THE mGHTH FLOOR ,!)0[7TH T(WER OF THE MOBILE COUNTY GOVERHMENT PLAZA.
FAILURE TO OBSERVE THE ABOVE TN3TRUCTTON3 Wlld, CONjTlTUTE GROUNDS FOR RE3EC'flON OF YOUR
BTD. THE COMMISST(M RESERVES THE RIGHT TO REJECT MY OR ALL EjlD>.
MOBILE COUNTY COMMISSION
E. EDWIN KERR. COUNTY ADMINISTRATOR
We propose to meet the above specifications for the sum of
see attached list.
Delivery can be made in days from receipt of order.
RES PECTFULLY
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Bid Documents
PROJECT NAME: SERVICE CONTRACT - WATER TREATMENT FOR
HVAC SYSTEMS AT VARIOUS MOBILE COUNTY
FACILITIES
PROJECT LOCATION: GOVERNMENT PLAZA
205 Government Street, Mobile, AL 36644
GOVERNMENT PLAZA ANNEX
151 GOVERNMENT STREET, Mobile, AL 36602
MEDIUM SECURITY BARRACKS
451 St. Emanuel Street, Mobile, AL 36603
MOBILE COUNTY METRO J AIL
450 St. Emanuel Street, Mobile, AL 36603
SHERIFF ADMINISTRATION BUILDING
510 South Royal St, Mobile, AL 36602
JAMES T. STRICKLAND YOUTH CENTER
2200 Costatides St, Mobile, AL 36617
MICHAEL SQUARE SHOPPING CENTER
3925 Michael Blvd, Mobile, AL 36609
BID NUMBER: 125-26
DUE DATE: WEDNESDAY, AUGUST 26, 2026 NO LATER THAN
10:OOAM, LOCAL TIME.
GOVERNMENT PLAZA
205 GOVERNMENT STREET
8" FLOOR, SOUTH TOWER,
MOBILE, AL 36644
TERM OF AGREEMENT:
1. Tetm of this Agreement sliall coininence on tlie date of written Notice to Proceed, issued by
the County and ending on Septembet 30, 2029.
COMPENSATION:
1. Monthly Fee: Tlie Sei'vice Contractot agi:ees to charge, and the County agrees to pay the
monthly fee as detetinined by the agi:eed amount pricing as present on the Bid Form fot the
tetm of the contract, for the required monthly services. Service Contractor shall bill monthly
for services rendei:ed the preceding month. All invoices subinitted shall consist of an oi:iginal
and cleai: tefeience for the Ptoject Numbet and a sufficient description to identify seiices for
wl'fflch payment is requested.

2. Present Billing Rates: Any woi:k not covei:ed by the Scope of Work of the conti'act shan be
billed at tlie Sei'vice Contractor's Additional Rates as described in the Bid Form, all additional
services ivill be invoiced sepatately fi:om the monthly iiwoice.
INOUIRIES:
1. Quest'ons i:egatding this project should be directed to the Sei'vice Conti:act Administrator at
jarnila.carter@mobilecountyal.gov no latei: than Thtee (3) business days piiot to the bid opening.
Responses to quest'ons may be liandled as an addendui'n if the response pi:ovides clarification of
the tequirements of the bid. All such addenda shall become patt of the conttact docui'nents.
2.
FAMILIARITY WITH THE WORK
1. Tlie Seiice Conttactor, by subinitting a bid, ackiiowledges 'Effl understanding of the extent and
chai:actei: of the work i:equited and the conditions surrounding the pei:foimance theteof. The
County will not be responsible for any inisundei:standing of the woi:k to be fiirnished or
completed, ot any of the conditions suttounding the perfori'nance thei:eof. It is understood that
execut'on of the Agreement by the Seiice Conttactor sei'ves as the stated corninitrnent to
ilfill an requirements and conditions i:efei:red to in this Agreement. All wotk shall be in
accotdance witli ASSE Certification sections as listed in the Scope of Work, all Mobile County
Regulations.
MANDATORY PRE-BID CONFERENCE AND SITE VISIT
1. All prospective biddei:s sliall have a reptesentative ptesent at a MANDATORY Pie-bid
Confei:ence that will be lield on August 11, 2026 at lO:OOam, local time, on site in the Atrium,
Goverru'nent Plaza, 205 Governi'nent Sti:eet, Mobile, AL 36644. Any Service Conttactors not
having a i:epresentative at this meeting will be disqualified fi:ot'n bidding on this project.
INSURANCE REOUIREMENTS
1. Service Contractor, at its sole expense, sliall obtain and maintain in full foi:ce the following
insurance to pi:otect the Setvice Conttactot and the Mobile County Coi'ninission (MCC) at
liinits and covetage specified herein. These liinits and covetages specified are the i'niniinum to
be maintained and ate not intended to teptesent the coti:ect insutance needed to protect the
Service Conttactoi: fully and adequately. If requested by MCC, Sersrice Conti:actor will provide
copies of policies witl'iin 10 days of i:equest.
2. All insutance shall be pi:ovided by insutets licensed to conduct business in the State of
Alabama and shall have a ininii'num A.M. Best tating of A- VII and must be acceptable to
MCC. Self-insured plans and/or gtoup funds not liaving an A.M. Best rating must be
subinitted to MCC for priot appi:oval.
NO WORK IS TO BE PERFORMED UNTIL PROOF OF COMPLIANCE WITH
THE INSURANCE REQUIREMENTS HAS BEEN RECEIVED BY MCC.
a. Wotket's Compensation and Employers Liability
Part One: Statutory Benefits as required by the State of Alabama
Part Two: Employei:s Liability $1,000,000 Eacli Accident
$1,000,000 Eacli Employee
$1,000,000 Policy Limit

Policy shall contain a Waiver of Subtogation Endorsement in favor of MCC.
b. Commercial Genetal Liability
Coverage on an Occui:i:ence form with a combined single liinit (Bodily
Injur7 and Property Damage combined )as follows:
Each Occuttence $2,000,000
Personal and Advertising Injui'y $1,000,000
Products/completed Operation Aggregate $2,000,000
General Aggregate $2,000,000
Aggtegate Iimit applies per Ptoject.
Covei:age to uiclude:
> PPrreeiinniissies and operations
> PPeettssoonnal Injuty and Advei'tising Injury
> PPttoodduuccts / Completed Operations
> IInnddeeppeeindent Contractors
> CCoonntttraaictual Liability
> EExXpPloIsOioSn,] Collapse and Underground hazai:ds
> EExxcceessss /Umbrella Liability
The Coininercial General Liability policy shall name MCC as Additional Insuted for
claii'ns ai:ising out of the Sei'vice Conttactors and/oi: any Subcontractoi:s' work. The
ISO Forms 9001-2015 and ISO14001-2015 or a comparable form that is no longer
restrictive shan be tequired. Tlie additional Insui:ed form MUST include the current
Opei:ations and Itoducts/Completed Operations of each conti:actor. Tlie narning of
the additional insured does not obligate the additional insured to pay any ptemiums
due.
c. Automobile Liability
Covering all Owned, Non-Owned, and Hired vehicles with a Combined single liinit
(bodily injur7 and pi:opei:ty damag ecombined )of $1,000,00 0for each accident .The
policy shall name MCC as Additional Insui:ed.
d. Certificate of Insurance
A Certificate of Insurance evidencing the above minii'num requirements must be
provided to and accepted by MCC, PRIOR to coininence any woi:k on the conti:act.
Each policy shall be endorsed to ptovide Thitty (30) days p.tior written notice of
cancellation to the MCC. A sample Cettificate of Insutance is attached, see Exhibit
C.

CANCELATION PROCEDURE
1. The Seivice Contractor shall be notified iii wtiting of any problems pertaining to the
pei:foi:mance of tlie set-vices. This not'fication will be wtitten by tlie County's Serice
Contract Adininistrator as specified iii the Agi:eement. A follow-up letter will come from the
Directot of Facilit'es and Maintenance. If no satisfactor'y cotrections ate made by the Sersrice
Contractoi: witbjn Ten (10) working days, Mobile County Coininission may, at its disctetion,
cancel the Agreement ii'nmediately. If terininated, tlie Serice Contractoi: will be temoved
from the bid list. Cancelation ptocedutes will be sttictly enfotced.
2. The Service Contractor and/ot the County may cancel tlie contract by giving written notice
of such, no less than Tl'ffity (30) calendai: days, notice of intent to cancel the contract. If the
Ser'vice Conuaactoi: initiates the cancelation, the Sei'vice Conttactor must also forfeit Fifty
Percent (50'!/o) of the cliarge for serv'ce for theit last complete tnonth of service. In the event
of cancelation by either pai:ty, pro.tation of the custodial chai:ge will be based on a Thirty (30)
day month.
MISCELLANEOUS PROVISIONS
1. Indeinnify: To the fullest extent perinitted by law, the Service Conti:actoi: sliall indeini'ff$
and hold harinless the County, and its agents and einployees from and against all claii'ns,
damages, losses, and expenses, including, but not limited to, attoi:neys' fees atising out of
or i:esulting from the performance of the Work.
2. Subconttactors: The Seiice Conti:actor sl'iall not employ Subcontractors without the
express written petinission of the County.
3. Uniforms: Sei'vice Contiactor's employees ai:e required to weai: a unifoi:m or some type of
garment that will identify employees working foi: the company while on the pi:emises.
4. Conduct: Tlie Service Contractoi: shall tequire employees to comply witli all insti:uctions
pertainiiig to conduct and building tegulations issued by Service Conti:act Administrator
and Court Police Officets, if applicable. The Service Contractor shall ptohibit their
employees from the following: using telephones oi: office equipment; stealing/taking
County property oi: personal pi:operty; using illegal dtugs, alcohol, or other prohibited
substances; being under the influence of illegal dtugs oi: alcohol while on County
pi:operty; cattying oi: usiiig guns, knives, or othei: dangetous weapons; and/ or unplugging
computers or other equipment. Due to the security nature of Mobile County Facilities,
Service Contractor's employees shall be subject to backgtound checks and if apptoved,
issued County identification security cards, if applicable. The County shall reserve the tight
to have any Seiv'ce Contractor's petsonnel temoved, relocated, and/or bai:ted from access
to Mobile County Facilities at any t'me. Set-vice Contractoi: shall i:eplace the employee
imineiately upon notification by the Seivice Contract Administrator. The Service
Contractor's personnel sliall iini'nediately retutn the County issued identification security
card, if applicable.
5. Conttactoi: Qualifications: Sei'vice Conttactor must liave been in business at least Five (5)
consecutive years. Service Contractor shall ptovide references to tecent life safety testing and
inspections experience in multi-stoi-y )xidings. Failure to pi:ovide evidence of at least Five
(5) consecutive yeai:s in business or tefei:ences will be caused to teject bid.

6. Seiv'ce Contract must provide oversight on all Ametican Society of Sanitar7 Engineering
(ASSE) cettified tests on these various watet tteati'nent systems and must use approved
ASSE annual test and inspection forms. Sersrice Contractot shall be responsible fot an
aspects of eacli test for eacli location(s) Ilisted below. Careful consideration for the planning
and implementation as to not interr'upt the daily operation of each facility is a priority.
Weekends and after lioui:s ai'e mandatoryfor the GovernmentPlaza andAnnexas to not
iiiteri:upt the daily operation of each facilit)r .Tests and inspections fot the Metto Jail and
Battacks can be petformed during noi'mal liouts.
7 . Locations and Surnrnar7 of Work:
a. Government Plaza (Cooling Towei:) MONTHLY INSPECTIONS.
b. Goveriunent Plaza Annex (Cooling Towerl MONTHLY INSPECTIONS.
c. James T Sttickland Youth Centei :(Closed Loop Systetn )BI-ANNUAL
INSPECTIONS.
d. Michael Square (Closed Loop System) BI-ANNUAL INSPECTIONS.
e. Mobile County Metto Jai l (Cooling Towet') MONTHLY INSPECTIONS.
f. Mobile County Metro Jail Barracks (Closed Loop System )BI-ANNUAL
INSPECTIONS.
g. Sheriff Adininisttation (Closed Loop System) BI-ANNUAL INSPECTIONS.
l';+id of Section

BID FORM
The following Bid Format shall be used. Bids submitted on altetnate forms may be
tejected. Fill in all blank spaces with an apptoptiate entry. Bid Fotm must be signed by an
officet of the company and notarized.
DATE: JULY 24, 2026
TO: PURCHASING DEPARTMENT, MOBILE COUNTY COMMISSION
205 GOVERNMENT BLVD., 8" FL. S. TOWER
MOBILE, AL. 36644
RE: PROJECT NAME: SERVICE CONTRACT - Water Tteatment for HVAC
Systems at Vatious Mobile County Facilities
PROJECT LOCATION: VARIOUS MOBILE COUNTY FACILITIES
BID NUMBER: BID N0. 125-26
In compliance with the Bid Documents and liaving carefully and thoroughly exainined said
documents for the subject Work prepared by the Putcliasing Depatti'nent, Mobile County
Coininission and dated July 24 ,2026 and all Addenda (before submitting any bid it is the Bidder's
i:esponsibilit5 rto clieck with the Pui:chasing Depai:ti'nen tfor all Addenda or specia linsttuctions that
may iinpact the Bid) thereto, teceipt of whicli is hei:eby acknowledged, the pretnises and all
conditions affecting the Work prior to malffig this Ptoposal, the Undetsigned Bidder,
COMPANY
NAME:
ADDRESS:
PHONE: EMAIL:
GENERAL CONTRACTOR NUMBER:
The Bidder heteby proposes to futnisli all labor, matetials, tools, insui:ance, equipment, and supplies,
and to sustain all the expenses incurred in perforrniiig the Work on the above captioned Project in
accordance with the tei:ms of the Contract Documents, Scope of Wotk, and all applicable laws and
regulations for the sum listed below.
The Wotk shall coini'nence on the date of the written Notice to Pi:oceed, issued by the Mobile
County Corninission's Facilities Design & Construction Departi'nent. The term of the Conttact
shall extend and will tetminate on September 30, 2029.

BID:
Year 1- Year 1- Yeat 2 - Yeat 2 - Yeat 3 - Year 3 -
Location TOTALS
Qtiartetly Atuul3l Quattetly Annual Quartetly Annual
Government Plaza $ $ $ $ $ $ $
Govetnment Plaza
$ $ $ $ $ $ $
Annex
James T. SYC $ $ $ $ $ $ $
Michael Sq $ $ $ $ $ $ $
Metro Jail $ $ $ $ $ $ $
Metto Jail Bartacks $ $ $ $ $ $ $
MCSO Admin $ $ $ $ s $ $
TOTALS: $ $ $ $ $ $ $
Year 1: .00
Yeat 2: .00
Year 3: .00
Contingency Allowance: 5,000.00
Total : .00
Bids shan include an applicable sales and use taxes and shall be provided in whole dollar
amount with no cents.
Total Bid Amount (Year 1 + Yeat 2 + Yeat 3 + Contingency Allowance):
and 00/ 100 Dollars ($
(Aintnint in Sl oids) (llmount in Nrimbcrb)
The Total Bid Amount listed in words supersedes the amounts in numbers and anywhete
else in this Bid Document.
An Allowance of Five Thousand Dollars and 00/ 100 Cents ($5,000.00) will be established in the
Conttact to cover the cost of Additional Sei'vices in accordance with the Unit Pi:ices listed below.
The Allowance shall be used fot items of work not included under Basic Sersrices in the Contract
Docut'nents. An additional work under this section must be authoi:ized by the Owner, in wi:iting,
prior to ordering materials and/ot undertaking work. The Anowance shall cover cost of material,
labor, equipment, ttavel, overliead, profit, and all other expenses for additional wotk as required by
Owner. Additionany, the Allowance can be used to pay for Service/Ti:ip fees associated with woi:k
performed as "Additional Sersrices." Upon completion of the Set-vice Conttact, any unused port'on
of the Allowance shan be ctedited back to the Owner in the fort'n of a Change Order.
The Mobile County Commission teserves the tights to add, temove, and modify services, as
needed during the tetm of this Agteement.