Ground Maintenance for Various BRCC Locations

Location:	Louisiana
Posted:	Mar 19, 2026
Due:	Apr 17, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	40007-252605
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

Bid Number: 252605

Bid Title: Grounds Maintenance for Various Campus Locations

Bids will be accepted until April 17, 2026, at 10:00 A.M. CT

Bids Will Be Publicly Opened: April 17, 2026, at 11:00 A.M. CT

Bid Release Date: March 19, 2026

INSTRUCTION TO BIDDERS

It is the bidder’s responsibility to read entire bid including contractor’s license requirements.

INSTRUCTION TO BIDDERS

1. Bids will be accepted until April 17, 2026, at 10:00 a.m. Bid must be submitted to: Baton Rouge

Community College, 7515 Jefferson Highway #326, Baton Rouge, LA 70806.

Baton Rouge Community College (BRCC) will open and read aloud all timely submitted sealed bids at

its office located at Magnolia Building, Dumas Room, 201 Community College Drive, Baton Rouge, LA

70806, on April 17, 2026, at 11:00 a.m., in response to this Invitation to Bid.

2. To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in an envelope or

package clearly marked with the Bid title, Bid opening date and the Bid number. All bids to be dropped

off at 7515 Jefferson Highway #326, Baton Rouge, LA 70806 on or before April 17, 2026, at 10:00 a.m.

CT. Drop off location opens at 9:00 am. DO NOT FAX OR EMAIL YOUR BID.

3. All bid prices and information shall be typed or written in ink. Any corrections, erasures, or other forms

of alteration to prices should be initialed by the Bidder.

4. Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized inspection

and acceptance, whichever occurs last. Delinquent payment penalties are mandated and governed by

Louisiana R.S. 39:1695.

5. Bids submitted are subject to provisions of the laws of the State of Louisiana including, but not limited

to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title 34 of the Louisiana

Administrative Code); Executive Orders; and the terms conditions, and specifications listed in this

solicitation.

6. Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S. 39:1594.

7. By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to Bidders, terms,

conditions, and specifications and further certifies that this Bid is made without collusion or fraud.

8. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any

subcontractors, or principals are not suspended or debarred by the General Services Administration

(GSA) in accordance with the requirements in “Audit Requirements in Subpart F of the Office of

Management and Budget’s Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards” (Formerly OMB Circular A-133). A list of parties who have been

suspended or debarred can be viewed at www.sam.gov .

Signature of Authorized Bidder:

(Shall be signed and dated)

Name

(Typed Or Printed)

Payment Terms:

Email Address:

Company:

(Typed or printed)

Address:

City, State, Zip

Telephone No.

Fax No.

STANDARD TERMS AND CONDITIONS

1. Bid form.

All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid package

and properly signed. Bids submitted in the following manner will not be accepted:

A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;

B. Bid filled out in pencil;

C. Bid not submitted on BRCC’s standard Bid Package and Bid Form.

D. Telegraphic or facsimile bids.

2. Receipt of Bids.

Bids shall be received at the address specified in this Invitation prior to Bid opening time in order to be

considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring that its courier

service provider makes inside deliveries to the physical location specified. BRCC is not responsible for

any delays caused by the bidder’s chosen means of bid delivery. BRCC is not responsible for late

deliveries that make use of BRCC’s interoffice mail service.

3. Bid Opening.

Bidders may attend the Bid opening, but no information or opinions concerning the ultimate contract

award will be given at the Bid opening or during the evaluation process. Bids may be examined within

72 hours after Bid opening. Information pertaining to completed files may be secured by visiting the

BRCC Purchasing Department during normal working hours. Unsuccessful bidders submitting a response

to the solicitation will be provided with a copy of the tabulated results by providing a self-addressed

stamped envelope with the original bid package.

4. Withdrawal of Bids.

A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding Saturdays,

Sundays and legal holidays, for good cause as for patently obvious, unintentional, and substantial

mechanical, clerical, or mathematical errors, or errors of unintentional omission of a substantial quantity

of work, labor, material or services made directly in the compilation of the bide.

5. Standards of Quality.

Any product or services bid shall conform to all applicable federal and state laws and regulations and the

specifications contained in the solicitation. Objections to the specifications or bid conditions shall be filed

in writing and received by the BRCC Purchasing Department at least five (5) days prior to the date of the

bid opening.

6. New Products.

Unless specifically called for in the Invitation, all products for purchase shall be new, never previously

used, and the current model and/or packaging. No remanufactured, demonstrated, used or irregular

product will be considered for purchase unless otherwise specified in the solicitation. The manufacturer’s

standard warranty will apply unless otherwise specified in the Invitation.

7. Contract Period

The contract term will begin upon award of the contract/purchase order.

This contract period is for twelve (12) months. Upon agreement of BRCC and the contractor, a term

contract may be extended for two (2) additional twelve-month periods at the same prices, terms and

conditions. In such cases, the total contract cannot exceed thirty-six (36) months.

8. Prices & Delivery.

Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including

transportation prepaid by Bidder to destination and firm for acceptance for a minimum of 45 days. Prices

are to be bid on unit of measure requested, per roll, per reel, per carton, per gallon, etc., as specified in the

Invitation. If accepted, prices shall be firm for the contractual period.

Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB Destination

means the successful bidder shall deliver and unload purchased items to the dock of the designated point

of receipt. All cartage, drayage, packaging, handling, palletizing, etc. shall be included in the Bid price.

Include a packaging list that includes the purchase order number with each shipment.

Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.

9. Taxes.

Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from all state

and local sales and use taxes.

10. Award.

A purchase order or contract will be awarded to the Bidder who has provided a responsive and responsible

Bid at the most favorable Bid Price as determined by the signed Bid Form. The purchase order or contract,

faxed, mailed, or delivered to the successful bidder is the official authorization to render services.

11. All-or-None.

Bid to be awarded all-or-none basis for the base bid to the low bidder meeting the specifications. Options

are for administrative purposes only. BRCC reserves the right to reject individual line items from the

award.

12. Invoices.

Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201 Community College

Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to accountspayable@mybrcc.edu. The

invoice shall refer to the delivery ticket number, delivery date, purchase order number, quantity, unit price,

and delivery point. A separate invoice for each order delivered and accepted shall be submitted by the

contractor in duplicate. Invoices shall show the amount of any cash discount and shall be submitted on

the contractor’s own invoice form. Payment will be made on the basis of the unit price as listed in the

purchase order/contract. Such price and payment will constitute full compensation for furnishing and

delivering the contract commodities or services. Invoice pricing must match bid pricing structure.

13. Purchase Order/Contract Cancellation for Cause.

BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations, for

cause, including but not limited to, the following:

(1) Failure to deliver within the time specified in the contract;

(2) Failure of the product or service to meet specifications, conform to sample quality or to be

delivered in good condition;

(3) Misrepresentation by the contractor;

(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BRCC;

(5) Conflict of contract provisions with constitutional or statutory provisions of state or federal

law;

(6) Any other breach of contract.

14. Termination of the Purchase Order/Contract.

Termination for Convenience: BRCC may terminate the contract at any time by giving thirty

(30) days’ written notice to the Contractor of such termination or by negotiating with the

Contractor an effective date. The Contractor shall be entitled to payment for deliverables in

progress, to the extent work has been performed satisfactorily.

Termination for Cause: The State may terminate this contract for cause based upon the failure

of the Contractor to comply with the terms and/or conditions of this contract; provided that the

State shall give the Contractor written notice specifying the Contractor's failure. If within 15 days

after receipt of such notice, the Contractor shall not have either corrected such failure and thereafter

proceeded diligently to complete such correction, then the State, may at its option, place the

Contractor in default and this contract shall terminate on the date specified in such notice. The

Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon

the failure of the State to comply with the terms and conditions of this contract; provided that the

Contractor shall give the State written notice specifying the State's failure.

15. Termination for Non-Appropriation of Funds.

The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements

of the contract by legislature. If the legislature fails to appropriate sufficient monies to provide for the

continuation of the contract, or if such appropriation is reduced by the veto of the Governor or by any

means provided in the appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to prevent

the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose,

and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the

contract shall terminate on the date of the beginning of the first fiscal year for which funds are not

appropriated.

16. Default of Contractor.

Failure to deliver within the time specified in the Bid will constitute a default and may cause cancellation

of the contract. Where BRCC has determined the contractor to be in default, BRCC reserves the right to

purchase any and all products or services covered by the contract on the open market and to charge the

contractor with the cost in excess of the contract price. Until such assessed charges have been paid, no

subsequent Bid from the defaulting contractor will be considered.

17. Order of Priority.

In the event there is a conflict between the Instructions to Bidder or Standard Terms and Conditions, the

Standard Term and Conditions shall govern.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
40007-252605	Ground Maintenance for Various BRCC Locations Original: 40007-252605	03/19/2026	04/17/2026 11:00:00 AM CT

Department	+- Comm/Tech College - Baton Rouge Community College
Section	Purchasing
Dept Code	40007
Contact	Hilary Stephenson
Address	201 Community College Drive Baton Rouge, LA 70806
Phone	225-216-8615
Fax	225-216-8039
Email	stephensonh@mybrcc.edu

Ground Maintenance for Various BRCC Locations

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See also