Notice of Intent to Award Without Engaging in a Standard Procurement Process - Thomas Bus Parts

Project Description: Issuing and Conducting Procurement Unit: Granite School District
In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system.
NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE.
If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Insert Name and Email Address prior to the event close date.
The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.
In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs.
NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS
The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item;
transitional costs are a significant consideration in selecting a procurement item; or
the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.
Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process:
Requesting School/Department: Transportation Department
Product and/or service to be purchased: Thomas Bus parts and/or repairs.
Earliest date purchase may occur: 7/1/2026
Proposed Supplier: Lewis Bus Group
Justification: There is only one source for the procurement item.
This procurement qualifies as a sole source because Lewis Bus Group is the only authorized distributor of Thomas Built Buses parts in the state of Utah.
As the exclusive authorized dealer, Lewis Bus Group provides OEM parts that meet manufacturer specifications and maintain warranty compliance. Procuring parts from non-authorized sources risks voiding warranties, part incompatibility, increased maintenance costs, and potential safety issues.
No other vendors in Utah are authorized to supply genuine Thomas Built Bus parts or provide manufacturer-backed support. Therefore, no competition exists for this procurement.
Length of notice: Granite School District intends to purchase these products for the next five years, thus this notification will be considered official notification for the subsequent five years through 6/30/31
Estimated five-year expenditure: $350,000.