Pyrotechnics Service and Display for Annual Fourth of July Celebrations

July 20, 2026
Dear Prospective Proposer:
The City of Alhambra invites potential contractors to submit a proposal for pyrotechnics
services for the City of Alhambra's 2027, 2028 & 2029 4th of July program, with the City of
Alhambra's City Manager or Designee having the option to renew the contract after each
year. It is the City's intention to provide you with thorough and complete information
regarding the scope of this service and to present an accurate description of the work
needed so that you may successfully propose to deliver this service.
Submittal of your proposal assumes that you have thoroughly read the Request for Proposal
and that you are familiar with the service specifications listed in Exhibit "B" (Scope of Work)
and that your company is an experienced and licensed pyrotechnics operator. It is
understood that you have discovered no apparent discrepancies between the Scope of Work
set forth in this RFP and your proposed plan to deliver such services.
The proposal invites qualified firms to provide pyrotechnics service for the City of Alhambra's
Annual 4th of July Celebration on July 4, 2027, 2028 & 2029. The fireworks display will be
fired from a designated area on the Alhambra Municipal Golf Course adjacent to Almansor
Park. Almansor Park is located at 800 S. Almansor Street in the City of Alhambra.
Proposals must be received no later than 4:30 p.m., Thursday, August 6, 2026.
Mail or hand-delivered to:
City of Alhambra
Parks & Recreation Department
111 South First Street
Alhambra, CA 91801
Attention: Amanda Boettcher, Recreation Supervisor
Or electronically to aboettcher@AlhambraCA.gov
If you have any questions, call (626) 570-3242 Monday through Thursday, 7:00 a.m.
through 5:30 p.m.
Sincerely,
Amanda Boettcher, Recreation Supervisor

CITY OF ALHAMBRA
PARKS & RECREATION DEPARTMENT
August 6, 2026
RFP2M26-9
REQUEST FOR PROPOSALS (RFP)
FOR
PYROTECHNICS SERVICE AND DISPLAY FOR ANNUAL
FOURTH OF JULY CELEBRATION
PROPOSALS ARE DUE NO LATER THAN
4:30 P.M. ON THURSDAY, August 6, 2026
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TABLE OF CONTENTS
GENERAL INFORMATION ....................................................................................................................................... 4
GENERAL REQUIREMENTS .................................................................................................................................. 5
INSTRUCTIONS TO FIRMS SUBMITTING PROPOSALS ................................................................................. 9
COST PROPOSAL FORM ....................................................................................................................................... 15
BID FORM ................................................................................................................................................................. 16
DESIGNATION OF SUBCONTRACTORS ........................................................................................................... 18
REFERENCES ........................................................................................................................................................... 19
PROPOSER INFORMATION.................................................................................................................................. 20
SCOPE OF WORK .................................................................................................................................................... 22
CONDUCTING A PUBLIC FIREWORKS DISPLAY .......................................................................................... 26
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PYROTECHNICS SERVICE AND DISPLAY
FOR THE CITY OF ALHAMBRA ANNUAL FOURTH OF JULY
GENERAL INFORMATION
The City of Alhambra is requesting proposals from professional pyrotechnics contractors,
to provide a fireworks display show at the City of Alhambra's Annual 4th of July
Celebration for 2027, 2028 & 2029 at Almansor Park, 800 S. Almansor St., Alhambra, CA
91801. The City of Alhambra's City Manager or Designee will have the option to renew
the contract after each year. The pyrotechnics show is to begin promptly at 9:00 p.m.
The successful contractor must have a City of Alhambra business license that is current
at the time of the show. Information on obtaining a business license can be obtained by
contacting the City of Alhambra Finance Department Monday through Thursday, 7:00
a.m.-5:30 p.m., at (626) 570-5020 or by visiting the City webpage at
https://www.cityofalhambra.org/resources/business-license.
The desired pyrotechnics display shall be a three-phase production (Opening Fanfare,
Main Body of Program, and Grand Finale) coordinated to patriotic themed music as
detailed in the Scope of Work: Exhibit "B".
A selection committee will review all proposals. In order to be considered for selection, a
project proposal must incorporate all of the information required in this document.
Send proposals to:
City of Alhambra
Parks & Recreation Department
111 South First Street
Alhambra, CA 91801
Attn: Amanda Boettcher, Recreation Supervisor
Proposals are due: no later than 4:30 p.m., Thursday, August 6, 2026
Submit original proposal in writing. Proposals delivered by Federal Express, courier, UPS
or any other delivery service must be received before 4:30 p.m. on Thursday, August 6,
2026.
Any questions regarding this Request for Proposal should be submitted in writing.
Questions may be sent to Amanda Boettcher, electronically at
aboettcher@AlhambraCA.gov.
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GENERAL REQUIREMENTS
* Purpose - The purpose of the Request for Proposals (RFP) is to solicit proposals
from qualified companies interested in contracting with the City of Alhambra
(hereinafter referred to as "City") to provide professional pyrotechnics display on
July 4, 2027, 2028 & 2029.
* City has the Option to reject all proposals - The City may, at its sole discretion,
reject any and all proposals submitted in response to this RFP. The City will not be
liable for any costs incurred in connection with the preparation and submittal of any
proposal. The City reserves the right to waive any irregularities or informalities in
any Proposal submitted or in the procedure. The City reserves the right to be the
sole judge of the merits and qualifications of the services and/or items offered and
the ability of Proposer to responsibly perform.
* Contract Sum - All proposals shall include a specific Cost Proposal Form for the
pyrotechnics service being provided. The contract sum shall equal the unit cost of
the Opening Fanfare, Main Body and Grand Finale of the display, and based upon
the shell count described in the Bid Form of Exhibit "B" (Scope of Work) of this
RFP. The Contract Sum shall be for a pyrotechnic display at Almansor Park on
July 4, 2027, 2028, 2029.
Note: The City reserves the right to alter the Scope of Work prior to the beginning
of the contract term. Although a firm's fixed price proposal will be submitted, the
terms and conditions of the contract are subject to negotiation should the City alter
the Scope of Work.
* Contract Payment - Payment to contractor will be made no more than Thirty- days
(30) from the dated invoice of services rendered, provided that the contractor is not
in default under any provisions of this agreement.
* Term of Contract - The term of contract will remain and continue in effect unless
terminated earlier pursuant to the contract.
Any contract entered into pursuant to this notice will incorporate the provisions of
the State Labor Code. Affirmative action to ensure against discrimination in
employment practices on the basis of race, color, national origin, ancestry, sex or
religion will also be required.
The City of Alhambra hereby ensures that minority business enterprises will be
afforded full opportunity to submit proposals in response to this notice and will not
be discriminated against on the basis of race, color, national origin, ancestry,
gender, or religion in any consideration leading to the award of contract.
Discrepancies and Misunderstandings - Contractors must satisfy themselves by
personal examination of the work site, Specifications, and other contract
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documents and by any other means as they may believe necessary, as to the
actual physical conditions, requirements and difficulties under which the work must
be performed. No contractor will at any time after submission of a proposal make
any claim or assertion that there was any misunderstanding or lack of information
regarding the nature or amount of work necessary for the satisfactory completion
of the job. Any errors, omissions, or discrepancies must be called to the attention
of the City of Alhambra and clarified prior to the submission of proposals.
Examination of Contract Documents: Each proposer shall fully acquaint himself
with the conditions relating to the project so that he may fully understand the
difficulties and restrictions attending the execution of the work under the contract.
Proposers shall thoroughly examine and be familiar with the specifications. The
failure or omission of any proposer to receive or examine any contract documents,
addendum, or other document or to acquaint himself with the conditions existing
shall not relieve any proposer from obligations with respect to his proposal or to the
contract.
Interpretation of Documents: If any person in doubt as to the meaning of any part
of the contract documents, or finds discrepancies in, or omissions from the
specifications, he/she may submit to the City a written request for an interpretation
or correction thereof. Requests can be made electronically at
aboettcher@AlhambraCA.gov. The person submitting the request shall be
responsible for its prompt delivery. Any subsequent interpretation or correction of
the contract documents will be made only by addendum duly issued and a copy of
such addendum will be faxed, mailed or delivered to each person receiving a set
of contract documents. No oral interpretation of any provision in the contract will
be made to any proposer.
* Legal Responsibilities: All proposals must be submitted, filed, made, and
executed in accordance with State and Federal laws relating to proposals
for contracts of this nature whether the same or expressly referred to herein
or not. Any proposers submitting a proposal will by such action thereby
agree to each and all of the terms, conditions, provision, and requirements
set forth, contemplated, and referred to in the specifications, and other
contract documents, and shall agree to full compliance therewith.
* Proposer Interested in More than One Proposal - No person, firm, or
corporation will be allowed to make or file, or be interested in more than one
proposal for the same work unless alternate bids are specifically called for.
This restriction does not apply to formal proposals as a prime contractor.
* Award of contract: any contract resulting from the Request for Proposals
process will be awarded to the firm whose proposal meets or exceeds the
requirements of the RFP and who is evaluated as offering the best
advantage to the City of Alhambra. The City of Alhambra is under no
obligation to enter into discussions or negotiations with any proposer, and
may accept and award a contract on the basis of the offer received in the
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proposal. Award of contract will be made to the most qualified firm, and will
not be awarded solely on the basis of the lowest cost proposal. Cost,
although an important component, is only one of several criteria being used
to evaluate proposals. Criteria for award of contract will include, but is not
limited to qualifications reputation, responsiveness, availability and
experience of the proposer; quality of technical approach; qualifications and
availability of proposed staff; cost/price proposal; financial qualifications of
the proposer; and thoroughness of the proposal. Factors include
competence, operational management and experience. The contractor is
selected through a competitive negotiation process. The information
presented in the written proposal, oral interview and firm's presentation will
all be considerations.
In addition, the City is looking for a progressive organization whose key players are
creative and problem solvers, possess an innovative approach to service provision,
can meet or exceed established performance standards, maintain a high level of
customer service and will work as a member of the "team" with City staff.
* An executed agreement between the parties will include the RFP
documents, any addenda, the proposal and subsequent submissions as
may be presented.
* Listing Subcontractors: Each proposal will submit a list of the proposed
subcontractors of this project as required by the Subletting and
Subcontracting Fair Practices Act (Govt. Code Sec. 4100 et seq.). Forms
for this purpose are furnished with the contract documents and must be
included as a part of any proposal submitted.
* Equal Employment Opportunity Compliance: Proposer shall certify that in
all previous contracts or subcontracts, all reports, which may have been due
under the requirements of any agency, Site, or Federal equal employment
opportunity orders, have been satisfactorily filed, and that no such reports
are currently outstanding.
* Affirmative Action Certification: Proposer shall certify that affirmative action
has been taken to seek out and consider minority business enterprises for
those portions of the work to be subcontracted, and that such affirmative
actions have been fully documented, that said documentation is open to
inspection, and that said affirmative action will remain in effect for the life of
any contract awarded hereunder. Furthermore, proposer certifies that
affirmative action will be taken to meet all equal employment opportunity
requirements of the contract documents.
* Non-Collusion Affidavit: Proposer declares that the only persons or parties
interested in this proposal as principals are those named herein: that no
officer, agent, or employee of the City of Alhambra is personally interested,
directly or indirectly, in this proposal; that his proposal is made without
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connection to any other individual, firm, or corporation making a bid for the
same work and that this proposal is in all respects fair and without collusion
or fraud.
* Insurance: The successful bidder shall meet all insurance requirements of
the City including, but not limited to, the provisions of personal and property
liability including automobile coverage and Workers Compensation in the
limits acceptable to the City. All required insurance shall name the City of
Alhambra as Additional Insured.
* City Business License: Successful proposer must possess a current and
valid City of Alhambra business license during the entire project. If proposer
does not have a business license one must be obtained prior to beginning
the project.
* Transport and Conduct a Public fireworks Display: Successful proposer
shall abide by all the regulation and ordinances outline in Exhibit "C". All cost
associated with obtaining a permit for conducting a public fireworks display
shall be the contractors responsibility.
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INSTRUCTIONS TO FIRMS SUBMITTING PROPOSALS
PROPOSAL CONTENT: Proposal Document - shall be completed by the company and
consists of the following information:
I. Forms - Complete forms A, B, C, D, E and F and include them with the above
information in your proposal.
Form A - PROPOSER'S DECLARATION
Form B - COST PROPOSAL FORM
Form C - BID FORM
Form D - DESIGNATION OF SUBCNOTRACTORS
Form E - REFERENCES
Form F - PROPOSER'S INFORMATION
II. Addendum - The City may, by means of clarification of any portion of this
document, or in answer to questions submitted by proposers, issue an Addendum, that
become a full part of the contract documents, and must be signed and submitted with the
proposal.
ONE ORIGINAL PROPOSAL MUST BE SUBMITTED.
Failure to submit a comprehensive proposal that includes all of the above elements, or the
required forms not fully completed, may disqualify a company from further consideration,
as the company's proposal could be deemed non-responsive.
SUBMITTAL DEADLINE AND PROPOSAL CONTENTS
Proposals shall be delivered in a sealed envelope via regular mail, overnight or other
carrier, hand delivered not later than 4:30 p.m. on Thursday, August 6, 2026 to the
following location:
The City of Alhambra
Parks & Recreation Department
111 S. First Street
Alhambra, CA, 91801
Attention: Amanda Boettcher
All responses must be completed as required, signed by an official of the firm who is
authorized to enter into a binding agreement with the City on behalf of the company, and
must be received in the place and by the time designated in this document.
QUALIFYING EXPERIENCE
The pyrotechnics consultant selected to perform the work described in Exhibit B: Scope
of Work shall demonstrate proven experience in the preparation, production, and firing of
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pyrotechnics display. The companies to be considered for this work effort shall have
completed at least three (3) similar pyrotechnics displays within the last five (5) years.
SELECTION PROCESS
All proposals will be reviewed by City staff. Proposals will be evaluated based upon the
above review criteria. All prospective contractors will be subject to an oral interview as
part of the selection process. The City will subsequently award a contract for services.
DISCRETION AND LIABILITY WAIVER
The City reserves the right to reject all proposals or to request and obtain, from one or
more of the pyrotechnics companies submitting proposals, supplementary information as
may be necessary for City staff to analyze the proposals pursuant to the consultant
selection criteria contained herein. The City is not liable for the costs incurred by the
proposers for the preparation of the proposals.
PERMIT REQUIREMENT
Successful contractor shall abide by all the regulation and ordinances outline in Exhibit
"C". All cost associated with obtaining a permit for conducting a public fireworks display
shall be the contractors responsibility.
INSURANCE REQUIREMENTS
Upon Award of Contract the consultant shall provide the City with required Certificates of
Insurance evidencing minimum coverage of $5,000,000 in Contractual General Liability
and $1,000,000 in Automobile Liability coverage, naming the City of Alhambra as
Additional Insured. Contractor shall maintain Workers' Compensation Insurance (Statutory
Limits) and Employer's Liability Insurance (with limits of at least $1,000,000). **If the
Contractor does not carry worker's compensation insurance, an Exemption from Workers'
Compensation Insurance form will be executed. The insurance requirements are clearly
described in the Exhibit A: Sample Contract included herein.
BUSINESS LICENSE REQUIREMENT
All consultants and sub consultants shall pay for a City of Alhambra business license,
which shall be maintained throughout the duration of the project. Information regarding
acquiring a city business license can obtained by contacting the City of Alhambra
Finance Department Monday through Thursday, 7:00 a.m. - 5:30 p.m. at
(626) 570-5020 or by visiting the City webpage at:
https://www.cityofalhambra.org/resources/business-license.
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