044S Cedar Tree & Woody Vegetation Removal Black Kettle Unit 70N

Solicitation Cover Page
For Minor Projects under Statutory Amount
Office of Management & Enterprise Services Capital Assets Management Construction and Properties
DATE OF SOLICITATION made as of the 14th day of Septembe r in the year 20 26 .
Solicitation Information: Using Agency Information:
Solicitation Number: 044S Using Agency Name: Oklahoma Dept. of Wildlife Conservation
Project Name: Cedar Tree & Woody Vegetation Removal Point of Contact: Susan Mecham
Black Kettle Unit 70N Mailing Address: PO Box 53465
Address: Black Kettle National Grasslands City, ST Zip: Oklahoma City, Oklahoma 73152
City ZIP: Delivery Address: 1801 North Lincoln Boulevard
18555 Hwy 47A Suite B
City, ST Zip: Oklahoma City, Oklahoma 73105
Cheyenne, OK 73628
Phone: 405-522-6137
Bids Due: October 6, 2026 at 3:00 PM CST Email: susan.mecham@odwc.ok.gov
The Oklahoma Department of Wildlife Conservation is inviting written bids for all Project Management, Superintendence, labor,
machinery, equipment, tools, materials, supplies and appurtenances described by this solicitation.
Method of Responding to this Solicitation: Bids will be accepted by mail, email or hand delivered to the Using Agency Contact
specified above.
The requirements of the proposed contract for construction are described within this Solicitation, and the Solicitation will become a
part of any resultant Contract. Bidder will perform work in compliance with all applicable codes, standards, ordinances and laws. The
issuance of this Solicitation does not guarantee that the State of Oklahoma will enter into an agreement, and the State reserves the
right to reject any and all bids.
In preparing a bid, please review the attached documents and comply with instructions given:
* Bid Form: Submit your Bid using the form provided;
* Agreement Between Owner and Contractor: This is the contract that will be used but is provided for reference to terms only (do
not complete);
* Contractor's Invoice: After contract award, this document must be submitted for Payment, no letterhead invoices are accepted;
and
* Scope of Work (SOW): Description and Requirements of the proposed construction contract.
A Mandatory Pre-bid conference and walk-through will be held ,September 22, 2026 at 10:00 a.m. Central Time
If the Bidder has any questions about this Solicitation, please contact the Using Agency Contact listed above.
This Solicitation and any resulting Contract for Construction is in accordance with 61 O.S. 101- 138, and specifically 61 O.S.
103(B) regarding projects under the statutory amount mandated therein. Any resultant contract will be awarded by the State of
Oklahoma, Office of Management and Enterprise Services, Division of Capital Assets Management, Department of Real Estate
Services, Construction and Properties (Owner Agent for State).
CAP FORM D403 (12/2023) SOLICITATION COVER PAGE - PAGE 1 OF 1

Bid Form
For Minor Projects under Statutory Amount
Oklahoma Department of Wildlife Conservation
* Bid Form: Sign, date and return Bid Form provided in Solicitation Package.
* Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project.
* Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov)
* Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption.
* Comply with the Federal Purchasing Requirement "Build America Buy America" (BABA) when applicable
To: Oklahoma Department of Wildlife Conservation From:
Accounting Department (Firm Name)
1801 N Lincoln Blvd
Oklahoma City, OK 73105
ATTN: Susan Mecham (Address)
RE: Solicitation Number: 044S Cedar Tree & Woody
Vegetation Removal Black
Kettle Unit 70N
, , , , (City/State/Zip)
, , , ,
(Telephone No.) (EIN/TIN No.)
, , , .
(List Addendum Number(s) received above)
(Email Address)
ARTICLE 1: General.
1.1 The undersigned, being familiar with the local conditions affecting the cost of the work, with the Solicitation for Bids and in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials and equipment necessary for the sums listed herein.
1.2 In submitting the bid, it is understood that the right is reserved by the State of Oklahoma to reject any and all bids, and it is agreed
that this bid may not be withdrawn for a period of thirty (30) days after the date bids are due. Work is to start within ten (10) days after
receipt of Notice to Proceed.
1.3 If awarded the project:
(Indicate applicable response and fill in days below)
We propose to complete this work within 90 Days calendar days from the date of receipt of the Notice
to Proceed.
OR
We propose to complete the work in calendar days.
ARTICLE 2: Compliance.
2.1 The Bidder certifies that:
2.1.1 they are an Equal Employment Opportunity Employer and that they do not discriminate in any of their business or employment
practices;
2.1.2 they, and all sub-contractors and suppliers performing work on the Project, will comply with the provisions of the Oklahoma
Taxpayer and Citizen Protection Act of 2007 and participate in the Status Verification System. The Status Verification System is
defined in the Oklahoma Statutes, Title 25 1312;
2.1.3 they will comply with the laws relating to public construction in the Oklahoma Statutes (Title 61) and the Oklahoma
Administrative Code (Section 260, Chapter 65); and
2.1.4 they will comply with all State of Oklahoma Governor's Executive Orders, including those relating to the prohibited use of any
and all tobacco product on any and all properties owned, leased or contracted for use by the State of Oklahoma, including but not
limited to all buildings, land and vehicles owned, leased or contracted for use by agencies or instrumentalities of the State of
Oklahoma.
CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 1 OF 3

ARTICLE 3: Bid Proposal:
To furnish all necessary Project Management, Superintendence, labor, machinery, equipment, tools, materials, supplies, and
appurtenances to complete all the Work upon which is within these Contract Documents. Any required overtime and similar costs to
complete the Project within the above stated days, is included.
Fill out the requested rates and apply that rate to the estimated quantities to establish a comparative basis for contract award. The
quantities are estimates only and may not reflect actual contract usage. The State will only assign work based upon need and
makes no warranty or guarantee as to any minimum amount that may be authorized under the contract.
Category Rate Estimated Quantity Subtotal Amount (Rate x Est. Qty.)
Black Kettle Tree Removal per
/per acre 130 Acres $
attached Specifications
$
Total estimate of contract cost and basis of award:
(Insert amount using numbers)
Dollars
(Insert amount using words)
ARTICLE 4: Statements.
4.1 Non-collusion Statement. For the purposes of a competitive bid for a public construction contract, the undersigned, being first duly
sworn, certifies that
4.1.1 I am the duly authorized agent of _______________________________________________, the bidder submitting the
competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion
among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of
value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this
statement is attached;
4.1.2 I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and
have been personally and directly involved in the proceedings leading to the submission of such bid; and
4.1.3 Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding,
b. to any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or as
to any other terms of such prospective contract, nor
c. in any discussions between bidders and any state official concerning exchange of money or other thing of value for
special consideration in the letting of a contract.
4.2 I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's
direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any
money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached
4.3 Business Relationship Statement.
4.3.1 I further certify that the nature of any partnership, joint venture or other business relationships presently in effect or which
existed within one (1) year prior to the date of this statement with the Architect, Engineer, or other party of the project is:
(If none, so state; use additional sheet if necessary.)
4.3.2 That any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement
between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other
party to the project is:
(If none, so state; use additional sheet if necessary.)
4.3.3 And that the names of all persons having any such business relationships and the positions they hold with their respective
companies or firms are:
(If none of the business relationships herein above mentioned exist, then a statement to that effect. Use additional sheet if necessary.)
BIDDER:
If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements and that all
invoices submitted for payment will reflect a true and accurate accounting of the work completed.
I solemnly swear or affirm, under penalty of perjury, that the foregoing is true and correct.
CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 2 OF 3

(Bidder Signature) (Bidder Printed Name)
(Bidder Printed Title) (Date)
CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 3 OF 3

SCOPE OF WORK
Black Kettle Cedar Tree Removal Project Waterways for Wildlife
1. General Requirements
Each unit will be bid on as its own turnkey project.
Work will be completed within 90 days from notice to proceed only as to not
impact endangered species that utilize the area.
Removal of all Eastern red cedar, black locust, Russian olives, and salt cedar
from the project areas, as described in attached maps, to ground level and
below the lowest growing limb. Removal is defined as: mastication, chipped,
hand removal, cut, or use of any other method to physically remove the plant to
prevent regrowth. Masticated material will average no more than 3'' in depth
on the ground. All deciduous fruiting species such as hackberry, rough leaf
dogwood, bumelia, western soapberry and elm will also be removed if diameter
breast height is less than 6''. Machinery will be restricted to rubber tracked
vehicles only.
Remove all woody species within 75' from the trunk around all cottonwood
trees, except if designated as leave trees. All slash shall be removed,
masticated, or chipped within 75' of any cottonwood tree.
Creek crossings should be limited and coordinated with operators and
inspecting staff to minimize bank erosion.
Hand crew work will be required in archeological sites as designated by maps
and will be flagged on the ground prior to work being started. Hand work will
also be required in areas inaccessible to machinery due to terrain, wet soils,
within proximity to leave trees, and tree density situations. Handwork in these
areas will be at the discretion of the operator and inspecting staff on a case-by-
case basis. Lop and scatter is permitted for removal as slash. Slash shall be cut
at ground level and length of pieces is not to exceed 48" in length and 18" high.
There should not be any damage to cottonwoods or leave trees, however if it
occurs should be reported to the inspecting staff within 24 hours.
Any dead standing red cedar or black locust shall be removed by one of the
described methods for removal.

In the event of high fire danger operations may be limited or shut down until
conditions improve. Inspecting staff and operator shall work with the US Forest
Service Black Kettle National Grassland to get signed documentation to
continue operations in the event of closure order to chainsaw and machine
operations.
Project acreage is depicted per project unit on the associated maps.
2. Bidding Requirements:
Bids are invited as stated on the solicitation cover sheet and must be returned
by the date and time specified. Late bids will not be considered. All bids must
be accompanied by the Affidavit, attached.
Insurance: The successful bidder will be required to provide certificates of
insurance for general liability, vehicles and worker compensation in the
amounts specified in the contract (attached) immediately upon notification that
they are the successful bidder. A contract will not be issued without the
required proof of insurance.
Basis of the Contract: Failure to submit a complete bid, inclusive of affidavits
and requested information, may disqualify the bidder. ODWC reserves the right
to make any inquiries to insure that the lowest bidder is actually able to
complete the work in a satisfactory manner.
Pre-Bid Meeting: Mandatory Pre-Bid Meeting will be held at 10:00 AM Central
Standard Time on September 22, 2026 at the following location:
Black Kettle National Grasslands
18555 Hwy 47A Suite B
Cheyenne, OK 73628
3. EXECUTION
Terms and conditions: As stated in the contract.
The contract will be issued by the Office of Management and Enterprise
Services, Construction and Properties Division (OMES/CAP). The Contractor
shall not begin work until the contract is in place and written notice to proceed
has been issued by OMES/CAP.

Change Orders: Changes in the work shall not be undertaken without prior
written authorization from OMES/CAP. Field personnel are not authorized to
modify the scope of work in any way or to issue change orders to this contract.
Contractor shall submit a written request for a proposed change, the reason for
the proposed change and the increase or decrease in price and time required as
a result of the change to the Certified Procurement Officer (CPO) noted in
these documents. The CPO will seek any necessary approvals.
Scheduling: Awarded contractor shall provide Agency Representative with
proposed work schedule prior to beginning work. If awarded multiple projects
at one time, all sites must be completed within the required timeframe noted in
the scope of work.
Travel: Contractor will not be compensated for travel to and from work sites.
Closeout: Upon completion of the work, Contractor shall conduct final
inspection with Agency Representative and complete any corrective work as
directed.
***End of Scope of Work***

Oklahoma Department of Wildlife Conservation
1801 N Lincoln Blvd.
Oklahoma City, Oklahoma 73105