Shelter Wash Truck

INVITATION FOR BIDS (IFB) #F26-5013-26
Shelter Wash Truck
Date: October 6, 2026
Contact: Parmeet Binner, Procurement Buyer
Telephone: 816-346-0334
Email: pbinner@kcata.org
IFB #F26-5013-26: Shelter Wash Truck 10/06/2026 Page 1 of 62

KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)
INVITATION FOR BIDS (IFB) #F26-5013-26
SHELTER WASH TRUCK
October 6, 2026
The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater
Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide a Shelter Wash Truck as stated
in the Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to make a purchase.
Diversity Goals/Project Participation.
This project is funded in part with Federal Transit Administration (FTA) federal funds and as such, terms and conditions
prescribed by the FTA are applicable. Due to the current ruling out of Washington, DC, this solicitation does not have a
Disadvantaged Business Enterprise (DBE) goal established. DBE firms are invited to submit proposals as prime
contractors, joint ventures, or subcontractors. See Section 3.N for more information
Questions and Requests for Clarification. Questions (technical, contractual, or administrative) must be directed in writing
via email only to Name at pbinner@kcata.org. Questions and requests for clarifications will be received until 2:00pm CST
on October 14, 2026. If required, KCATA's response to these submissions will be in the form of an Addendum.
Submittal Instructions:
Bid submittals must be received with all required documents/attachments as stated in the IFB no later than 2:00 p.m. on
September 2, 2026 and addressed to:
Kansas City Area Transportation Authority - Procurement Department
Attention: Parmeet Binner, Procurement Buyer
1350 East 17th Street
Kansas City, Missouri 64108
816-346-0334
The outside of each package shall be clearly marked, "IFB #F26-5013-26 - Shelter Wash Truck". See Section 3 for
additional instructions.
Bids may be hand delivered, sent via overnight carrier, or mailed via USPS. All hand deliveries must be made through
KCATA's Shipping/Receiving Department. Please allow ample time to navigate through KCATA's security entrance and
parking areas.
Bids received after the time specified shall not be considered for award. Bids received via electronic mail (e-mail) shall not
be considered. Bids not meeting specified delivery and method of submittal will not be opened nor considered responsive.
Submission of a bid shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of closing.
This IFB does not commit the KCATA to award a contract or to pay any cost incurred in preparation of a submittal. Bidders
shall read and understand the requirements of this Invitation for Bids covered in the sections listed under the Table of
Contents of this document.
The KCATA reserves the right to accept or reject any or all bids received, to modify this request, or cancel in part or in its
entirety the IFB if it is the best interest of the KCATA.
All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority's Board of
Commissioners. KCATA anticipates awarding a one (1) year contract.
IFB #F26-5013-26: Shelter Wash Truck 10/06/2026 Page 2 of 62

Restricted Communications. No person or entity submitting a proposal in response to this IFB nor any officer, employee,
agent, representative, relative or Contractor representing such a person (or entity) may contact through any means, or
engage in any discussion concerning the award of this contract with any member of KCATA's Board of Commissioners or
any employee of KCATA (excluding Procurement staff) during the period beginning on the date of bid issue and ending on
the date of the selection of a Contractor. Any such contact is grounds for disqualification of the Bidder.
Kristen Emmendorfer
Director of Procurement
IFB #F26-5013-26: Shelter Wash Truck 10/06/2026 Page 3 of 62

TABLE OF CONTENTS
Page
SECTION 1. BID SCHEDULE .................................................................................................................................................. 6
SECTION 2. TECHNICAL SPECIFICATIONS/SCOPE OF WORK .............................................................................................. 7
A. Introduction ............................................................................................................................................................... 7
B. Term ........................................................................................................................................................................... 7
E. Technical Specifications ............................................................................................................................................. 7
F. Warranty .................................................................................................................................................................. 10
G. Delivery .................................................................................................................................................................... 11
H. Inspection and Acceptance ...................................................................................................................................... 11
I. Tax Exempt Status .................................................................................................................................................... 11
J. Vendor Qualifications ............................................................................................................................................... 12
SECTION 3. BID INFORMATION/INSTRUCTIONS .............................................................................................................. 13
A. General Information ................................................................................................................................................. 13
B. Bid Submittal ............................................................................................................................................................ 13
C. Approved Equals ..................................................................................................................................................... 13
D. Required Documents ................................................................................................................................................ 14
E. Bidder Status - Vendor Registration ........................................................................................................................ 16
F. Omissions and Form of Contract .............................................................................................................................. 16
G. Authorization to Bid ................................................................................................................................................. 17
H. Bidder's Responsibilities .......................................................................................................................................... 17
I. Withdrawal of Bids ................................................................................................................................................... 17
J. Protests .................................................................................................................................................................... 17
K. Disclosure of Proprietary Information ..................................................................................................................... 18
L. Reservations ............................................................................................................................................................. 18
M. Diverse Business Enterprise Requirements .............................................................................................................. 19
SECTION 4. BID EVALUATION, ACCEPTANCE AND AWARD .......................................................................................... 20
A. Bid Evaluation........................................................................................................................................................... 20
B. Bid Acceptance ........................................................................................................................................................ 20
C. Unbalanced Bid ....................................................................................................................................................... 20
D. Bid Award ................................................................................................................................................................. 20
E. Purchase Order and/or Contract ............................................................................................................................. 21
F. Licenses and Permits ................................................................................................................................................ 21
ATTACHMENTS
Attachment A Sample Agreement/Terms and Conditions ............................................................................................ 22
Attachment B Checklist of Required Documents .......................................................................................................... 44
Attachment C Bid Response Form ................................................................................................................................ 45
Attachment D-1 Schedule of Participation of Prime Contractor and Subcontractors ...................................................... 47
Attachment D-2 Letter of Intent to Subcontract (with Diverse Subcontractor) ............................................................... 48
Attachment E References ............................................................................................................................................. 49
Attachment F Affidavit of Civil Rights Compliance ....................................................................................................... 50
Attachment G-1 Guidelines for Workforce Analysis/EEO-1 Report ................................................................................. 53
Attachment G-2 KCATA Workforce Analysis/EEO-1 Report ............................................................................................. 54
Attachment H-1 Affidavit of Primary Participants Regarding Employee Eligibility Verification ....................................... 55
Attachment H-2 Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification .................................. 56
Attachment I Non-Collusion Affidavit .......................................................................................................................... 57
Attachment J-1 Certification of Primary Participants Regarding Restrictions on Debarment ........................................ 58
Attachment J-2 Certification of Lower-Tier Participants Regarding Restrictions on Debarment ................................... 59
Attachment K-1 Certification of Primary Participants Regarding Federal Tax Liability .................................................... 60
Attachment K-2 Certification of Lower-Tier Participants Regarding Federal Tax Liability ............................................... 61
Attachment L Request for Approved Equals ................................................................................................................ 62
IFB #F26-5013-26: Shelter Wash Truck 10/06/2026 Page 4 of 62

NO BID REPLY FORM
KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)
INVITATION FOR BIDS (IFB) #F26-5013-26
SHELTER WASH TRUCK
To assist KCATA in obtaining good competition on its Invitation for Bids, we ask that if you received an invitation but do not
wish to propose, please state the reason(s) below and return this form to Parmeet Binner, Buyer, via email at
pbinner@kcata.org. Include the Project Name in the subject line. This form may also be mailed to Procurement
Department, 1350 East 17th Street, Kansas City, MO, 64108.
This information will not preclude receipt of future invitations unless you request removal from the Bidders' List by
indicating below.
Unfortunately, we must offer a "No Bid" at this time because:
____ 1. We do not wish to participate in the bid process.
____ 2. We do not wish to propose under the terms and conditions of the Invitation for Bid document. Our
objections are:
_____________________________________________________________________
_____________________________________________________________________
____ 3. We do not feel we can be competitive.
____ 4. We do not provide the materials/services on which Bids are requested.
____ 5. Other:
_____________________________________________________________________
_____________________________________________________________________
____ We wish to remain on the Bidders' list for these services.
____ We wish to be removed from the Bidders' list for these services.
______________________________________ __________________________________
FIRM NAME SIGNATURE
IFB #F26-5013-26: Shelter Wash Truck 10/06/2026 Page 5 of 62

SECTION 1
BID SCHEDULE
IFB Advertised and Issued .......................................................................................................................... October 6, 2026
Deadline to submit requests for Approved Equals ................................................................................... October 14, 2026
2:00 p.m.
Questions, Comments and Requests for Clarifications Due to KCATA .................................................... October 14, 2026
2:00 p.m.
KCATA's Response to Questions, Comments and Requests for Clarification ........................................... October 19, 2026
IFB Closing ............................................................................................................................................... November 2, 2026
2:00 p.m.
Contract Award/Notice to Proceed ............................................................................................................ November 2026
IFB #F26-5013-26: Shelter Wash Truck 10/06/2026 Page 6 of 62

SECTION 2
TECHNICAL SPECIFICATIONS/SCOPE OF WORK
A. Introduction
The Kansas City Area Transportation Authority (KCATA) is the regional transit authority for the Kansas City
metropolitan area, operating bus, MAX bus rapid transit, and paratransit services throughout the region;
providing approximately 15 million passenger trips annually; managing transit services in Johnson County, Kansas
and in the City of Independence and coordinating transit activities throughout the region. The KCATA is
requesting one (1) New Shelter Wash Truck.
B. Term
The term of this agreement shall be for a period of 1 year from date of contract award.
C. Technical Specifications
The following information shall be used to determine the minimum specifications that KCATA seeks for a vehicle.
Approved equals will be considered; procurement must be notified prior to the bid closing date. Where
"preferred" is stated, alternatives meeting functional intent will be considered. Where minimums are stated,
they are mandatory. Bidders shall not deviate from minimum and preferred specifications stated herein without
consent, in writing, from KCATA prior to the end due date.
EXTENDED CAB & CHASSIS
1. Truck may be supplied by any major Original Equipment Manufacturer meeting the requirements herein.
2. Weight:
a. Truck shall be a Class 3 or Class 4 chassis with a minimum GVWR of 14,000 lbs.
b. Front and rear GVWR shall be sufficient to support the fully loaded vehicle, including flatbed, fuel,
water tank, pressure washer system, occupants, and accessories.
c. Truck shall not exceed front or rear axle ratings at any loading condition.
d. Bidder shall provide axle weight calculations demonstrating compliance.
e. Vehicle may be weighed at a certified scale prior to acceptance.
3. Engine:
a. Gasoline engine is the preference; diesel engine must be approved prior to bid closing.
b. Minimum 250 ft-lbs. torque.
c. Minimum 200 HP preferred; approved equals considered.
d. Tow package with appropriate power and hitches to accommodate load requirements within this
scope of work, if not standardized on vehicle.
4. Transmission:
a. Automatic transmission with a minimum of six (6) forward speeds.
b. Manufacturer's standard heavy-duty automatic transmission.
5. Cab Configuration:
a. Extended cab required.
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b. Four-wheel drive required (plowing necessity)
c. Dual rear wheels preferred for payload stability, manufacturer standard acceptable.
6. Brakes:
a. Hydraulic.
b. Four-wheel disc brakes.
c. Power Assist.
d. Four-Wheel Anti-Lock Braking System (ABS) or approved heavy duty equals.
7. Suspension:
a. Front heavy-duty suspension.
b. Rear heavy-duty suspension suitable for flatbed and equipment loads.
8. Tires:
a. All-terrain or all-season commercial-grade tires.
b. Tires shall meet or exceed vehicle GVWR.
c. Spare tire required.
9. Wheels:
a. Six (6) wheels plus one (1) spare.
b. Steel wheels, manufacturer standard for GVWR.
10. Rear Axle:
a. Rear axle ratio suitable for highway operation and loaded conditions.
b. Vehicle shall be capable of maintaining posted highway speeds when fully loaded.
11. Fuel Tank:
a. Minimum 40-gallon fuel tank; larger capacity preferred.
b. Left-side or manufacturer standard mounting.
c. Fuel/water separator.
12. Electrical:
a. Minimum 160 AMP Alternator/Generator.
b. Dual Horns.
c. Interior Lights (LED preferred).
d. Exterior Lights (LED preferred).
e. Windshield Wipers - Intermittent with Washers.
f. AM/FM Radio.
g. Batteries - Dual 1500 CCA Minimum.
h. Block Heater.
i. Modern LED Strobe Light System (e.g., full LED light bar) with synchronized amber strobes and
directional advisor.
j. Back-Up Alarm.
k. Standard Instrument Panel Gauge Package (Oil, Volt, Fuel, Tachometer, Hour Meter, Speedometer).
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l. Front and Rear camera systems required.
13. Mirrors:
a. Stainless Steel or approved equivalent.
14. Doors:
a. Edge Guards.
15. Bumpers:
a. Front Standard.
b. Rear bumper appropriate for flatbed configuration, manufacturer standard or approved equal.
16. Floor Covering:
a. Rubber Mats on both sides.
17. Headliner:
a. Standard.
b. Gray, or approved equal.
18. Seats:
a. Driver's seat: Air ride or approved equal
b. Seat material: preferred dark grey or black color, material must be easy to clean. No soft cloth
material.
19. Interior:
a. Interior shall be manufacturer standard for commercial fleet use.
20. Exterior:
a. White, or approved equal.
21. Glass:
a. Tinted on all windows.
22. Ventilation:
a. Heater.
b. Defroster.
c. Factory Air Conditioning.
FLATBED BODY COMPATIBILITY (KCATA will provide)
1. The vehicle chassis must accommodate a 10' 9" by 8' flatbed that is furnished internally by the KCATA.
2. Flatbed overall dimension: Length: 10 feet 9 inches (10' 9"), Width: 8 feet (8')
FRONT PLOW COMPATIBILITY (KCATA will provide)
1. Truck shall be factory-prepped or upfitter-compatible for a front-mounted snowplow.
2. Compatibility shall include:
a. Electrical capacity and wiring provisions. This plow is not to run on a PTO power system.
b. Structural mounting provisions or manufacturer-approved plow prep package.
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i. Plow blade and plow assembly are not part of this procurement.
ii. Vehicle shall be compatible with a 9-foot electric snowplow.
ADDITIONAL REQUIREMENTS
1. PTO / V-Bed Spreader Provisions
a. Truck shall include PTO provisions sufficient to support a typical V-box salt spreader installation.
b. PTO may be mechanical, electrical, or electric-over hydraulic, compatible with the chassis
manufacturer
c. Required provisions may include:
i. Transmission PTO capability or factory PTO option.
ii. Upfitter switches.
iii. Wiring harnesses and mounting space.
d. V-box salt spreader is not part of this procurement.
2. Weight and axle compliance
a. All flatbed, cargo box, and equipment compatibility features shall be designed such that the vehicle
remains within the manufacturer's GVWR and GAWR limits under all operating configurations.
b. Bidder shall provide documentation, including weight calculations and/or manufacturer certifications,
confirming compliance.
3. Electrical system shall be sufficient to support all installed and future-compatible equipment without overload.
4. Keys:
a. Four Sets- Door and Ignition are to be keyed the same.
5. Rust Proofing:
a. Corrosion protection shall include frame, underbody, and exposed metal components.
6. Manuals:
a. Manuals may be provided in digital format.
7. Vehicle shall be subject to inspection and acceptance by KCATA prior to final approval.
8. Standard manufacturer warranties for chassis, drivetrain, and installed components shall apply and be
identified in the bid.
9. One Hundred Foot (100') 3/8" Hose rated for 3000 lbs.
10. Hose Reel, self-returning, capable of 100 ft storage.
11. Aluminum pallet with forklift pockets designed to hold tank, hose reel and pressure washer. Pressure washer
to be mounted on all four (4) rubber isolators (specify design to ensure vibration dampening and secure
mounting).
12. Aluminum pallet designed to support the pressure washer system and associated components.
13. Standard Tow Package.
14. Hitch
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