Hazel Ruby McQuain Park Fence Project

n. Statement of Non-Collusion
16. Exhibits
a. Exhibit 1 - HRMP Fence Project Bid Specifications
b. Exhibit 2 - Amphitheater Fencing Site Map

SECTION 00110
ADVERTISEMENT FOR BIDS
BID CALL 2027-07
HAZEL RUBY MCQUAIN PARK FENCE PROJECT
Separate, sealed bids for HRM Fence Project will be received by the City of
Morgantown, West Virginia, at the office of the Finance Director in the City Municipal
Building at 389 Spruce Street, Morgantown, WV 26505 until 2:00pm, Thursday,
October 15, 2026, at which time bids will be publicly opened and read aloud.
Prospective Bidders may examine the Bidding Documents at City Hall on Mondays
through Thursdays between the hours of 7:00 a.m. and 4:00 p.m. or on our website
http://morgantownwv.gov/bids.aspx and may obtain copies of the Bidding Documents
from the Issuing Office as described below.
Printed copies of the Bidding Documents may be obtained from the Issuing Office,
during the hours indicated above, upon payment of a non-refundable fee of $50.00 for
each set. Checks for Bidding Documents shall be payable to "City of Morgantown."
Upon request and receipt of the document fee indicated above plus a non-refundable
shipping charge, the Issuing Office will transmit the Bidding Documents via delivery
service. The shipping charge amount will depend on the shipping method selected by the
prospective Bidder. The date that the Bidding Documents are transmitted by the Issuing
Office will be considered the Bidder's date of receipt of the Bidding Documents. Partial
sets of Bidding Documents will not be available from the Issuing Office. Neither Owner
nor Engineer will be responsible for full or partial sets of Bidding Documents, including
Addenda if any, obtained from sources other than the Issuing Office.
A two-envelope system will be used. Each bid must be submitted in a sealed envelope.
Envelope No. 1 must contain the Bid Bond, Certification of Compliance, Power of
Attorney, and all other necessary documents required on the Bid Opening Checklist.
Envelope No. 2 must be a separate, sealed envelope marked "Bid Proposal" and must
contain the completed and signed Bid Proposal. Both envelopes must have the following
information in the lower left hand corner.
Name and address of Bidder, Bidder's WV Contractor's License Number, Bid Call 2027-07 "Hazel
Ruby McQuain Park Fence Project" City of Morgantown, 389 Spruce Street, Morgantown,
Monongalia County, West Virginia 26505. To be opened on Thursday, October 15, 2026.
A mandatory pre-bid meeting will be held on October 8, 2026 at 11:00 a.m. in City
Council Chambers at 389 Spruce Street, Morgantown, WV. Bidders are required to
attend the pre-bid meeting.
A bidder may not modify or withdraw his/her Bid for a period of ninety (60) days after
the date set for the opening of bids.

Bids shall be accompanied by a Bid Bond or certified cashier's check payable to the City
of Morgantown in an amount equal to five (5%) of the base bid.
All bidders must hold a current West Virginia contractor's license on the date of the Bid
Opening.
Bids received after the scheduled closing time for the reception of bids will be returned
unopened to the bidders.
The City of Morgantown, reserves the right to reject any and all bids and to waive any
informalities.
Jamie Miller, City Manager
Morgantown, West Virginia
PUBLISH DATES: September 24, 2026
October 1, 2026

The following telephone numbers are for emergency or disrupted utility service.
Emergency Medical Service - Ambulance, Fire and Police 911
M.E.C.C.A. (Non-emergency, for street closure) 304-599-6382
Chief Building Official 304-284-7536
Director of Engineering & Public Works 304-284-7398
Morgantown Utility Board 304-292-8443
Dominion Hope Gas Company 304-296-3481
Mon Power Company 800-686-0022
Comcast Cable 888-683-1000
Verizon 304-296-9922
Miss Utility of West Virginia 800-245-4848
Republic Services 304-296-3696
Parking Authority 304-284-7435

SECTION 00100
TIME SCHEDULE
BID CALL 2027-07
HAZEL RUBY MCQUAIN PARK FENCE PROJECT
First Advertisement for Bids 9/24/26
Second Advertisement for Bids 10/1/26
Pre-Bid 10/8/26 11:00am
Questions Due 10/9/26 12:00pm
Q&A Addendum Issued 10/12/26 12:00pm
Bid Opening 10/15/26 2:00pm
Council Approval of Bid 10/20/26*
Award of Contract 10/21/26*
Pre-Construction Meeting 10/22/26 2:00pm*
Issuance of Notice to Proceed TBD
Begin Work TBD
Final Completion 90 days after NTP
*Anticipated Dates

SECTION 00405
BID CALL 2027-07
Hazel Ruby McQuain Park Fence Project
A two-envelope system will be used. Each Bid must be submitted in a sealed envelope
("Envelope No. 1") which must contain: (a) the Bid Bond, ( b) Power of Attorney, (c) all other
necessary documents as required on Bid Opening Checklist of these Contract Documents, and
(d) a separate sealed envelope inside marked "Bid Proposal" ("Envelope No. 2") containing the
bid on company letterhead.
BID OPENING CHECKLIST
Completed Satisfactory Item (Check if completed)
1. Bid submitted on time __________________
2. Bid Bond (must by co-signed by a West Virginia agent) __________________
3. Equal Employment Opportunities EEO Certification __________________
4. Municipal Service Fee Registration Form __________________
(if not already registered)
5. Statement of Non-Collusion __________________
6. Drug-Free Work Place Affidavit __________________
7. Copy of West Virginia Contractors License __________________
Envelope No. 2 marked "Bid Proposal" shall consist of your Bid on Company Letterhead. In the event
that Envelope No. 1 does not include all the items on the Bid Opening Requirement Checklist, then
Envelope No. 2 containing the Bid Proposal shall be returned to the Bidder unopened. At that time, the
Owner will declare the Bidder Non-responsive.

BID FORM
HAZEL RUBY MCQUAIN PARK FENCE PROJECT
2027-07
EJCDC(R) C-410, Bid Form for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page i

TABLE OF CONTENTS
Page
Article 1 - Bid Recipient ................................................................................................................................. 1
Article 2 - Bidder's Acknowledgements ........................................................................................................ 1
Article 3 - Bidder's Representations ............................................................................................................. 2
Article 4 - Bidder's Certification .................................................................................................................... 3
Article 5 - Basis of Bid .................................................................................................................................... 4
Article 6 - Time of Completion .................................................................................................................... 10
Article 7 - Attachments to this Bid .............................................................................................................. 11
Article 8 - Defined Terms ............................................................................................................................ 11
Article 9 - Bid Submittal .............................................................................................................................. 12
EJCDC(R) C-410, Bid Form for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page ii