BS1521-53R AIRFIELD SIGN PANELS, LIGHTING & RETROFIT, STATEWIDE

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
AIRPORTS
SPECIFICATIONS AND PROPOSAL
FOR
AIRFIELD SIGN PANELS, LIGHTING, & RETROFIT
STATEWIDE
PROJECT NO. BS1521-53R
2026

NOTICE TO BIDDERS
Hawaii Revised Statutes (HRS),
Chapter 103D
The receiving of bids for AIRFIELD SIGN PANELS, LIGHTING, & RETROFIT,
STATEWIDE, PROJECT NO. BS1521-53R, will begin as of the HIePRO Release Date.
Bidders shall register and submit complete bids through HIePRO only. Refer to the following
HIePRO link for important information on Vendor Registration:
https://hiepro.ehawaii.gov/welcome.html.
The solicitation, specifications, proposal, and additional documents designated or
incorporated by reference shall be available in HIePRO.
HIePRO OFFER DUE DATE AND TIME is August 3, 2026, at 2:00 p.m., Hawaii
Standard Time (HST). Bidders shall submit and upload the complete proposal to HIePRO
prior to the offer due date and time. Proposals received after said due date and time shall
not be considered. Any additional support documents explicitly designated as confidential
and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not
include confidential and/or proprietary documents as part of their proposal. The record of
each bidder and their respective proposal shall be open to public inspection. FAILURE
TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE GROUNDS FOR REJECTION.
The scope of work consists of furnishing replacement airfield signs, airfield sign panels,
LED sign retrofit kits, airfield lights and/or reflectors on an open end, "as-needed" basis for
maintenance of airfield signs and lighting, at Statewide Airports.
All Request for Information (RFI) questions and Substitution Requests shall be submitted
in HIePRO no later than July 17, 2026, at 2:00 p.m., HST. RFI questions received after the
stated deadline shall not be addressed. Substitution Requests received after the stated deadline
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shall not be considered. Verbal RFI(s) shall not receive a response. All responses to RFI
questions shall be provided for clarification and information only and issued by formal
addendum. Any amendments to the solicitation shall be made by formal addendum and posted
in HIePRO.
If there is a conflict between the solicitation and information stated in the responses to
RFI questions, the solicitation shall govern and control, unless as amended by formal addendum.
Campaign contributions by State and County Contractors. Contractors are hereby
notified of the applicability of HRS 11-355 which states that campaign contributions are
prohibited from specified State or County government contractors during the term of the contract
if the contractors are paid with funds appropriated by a legislative body. For more information,
contact the Campaign Spending Commission at (808) 586-0285.
Protests. Any protest of this solicitation shall be submitted in writing to the Director of
Transportation, in accordance with HRS 103D-701 and Hawaii Administrative Rules 3-126.
The Equal Employment Opportunity Regulations of the Secretary of Labor implementing
Executive Order 11246, as amended, shall be complied with on this project.
The U.S. Department of Transportation Regulation entitled "Nondiscrimination in
Federally Assisted Programs of the U.S. Department of Transportation," Title 49, Code of
Federal Regulations (CFR), Part 21, is applicable to this project. Bidders are hereby notified that
the Department of Transportation shall affirmatively ensure that the contract entered into
pursuant to this advertisement shall be awarded to the lowest responsible bidder without
discrimination on the grounds of race, color, national origin, or sex (as directed by
23 CFR Part 200).
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For additional information, contact Maybelle Lee, State Project Manager, by phone at
(808) 838-8890, or by email at maybelle.p.lee@hawaii.gov.
The State reserves the right to reject any or all proposals and to waive any defects in said
proposals in the best interest of the public.
CURT T. OTAGURO
Deputy Director of Transportation for Airports
HIePRO RELEASE DATE: June 24, 2026
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TABLE OF CONTENTS
PAGE
Special Provisions....................................SP-1 - SP-2
Specifications
Section 1 Definition of Terms.................1-1 - 1-4
Section 2 Proposal Requirements
and Conditions......................2-1 - 2-3
Section 3 Award and Execution
of Contract.........................3-1 - 3-4
Section 4 Scope of Work.......................4-1 - 4-3
Section 5 Control of Work ....................5-1 - 5-2
Section 6 Control of the Material
and Equipment.......................6-1 - 6-3
Section 7 Legal Relations
and Responsibility..................7-1 - 7-4
Section 8 Prosecution and Progress............8-1 - 8-7
Section 9 Payment.............................9-1 - 9-2
Section 10 Airfield Signage, Lighting,
and Visual Aids...................10-1 - 10-8
Proposal..............................................PF-1 - PF-5
Proposal Schedule.............................. PF-6 - PF-12
Exhibits
Exhibit - Sample Sign Inventory(s)....................1 - 42
Forms
Sample Contract
Project No. BS1521-53R
1

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
HONOLULU, HAWAII
S P E C I A L P R O V I S I O N S

SPECIAL PROVISIONS
The Specifications contained herein are amended as follows:
A. SECTION 1 - DEFINITION AND TERMS
1. 1.33 SUBCONTRACTOR is amended by deleting it and
replacing it with the following:
"1.33 SUBCONTRACTOR - An individual, partnership,
firm, corporation, or joint venture, or other legal
entity, as licensed or required to be licensed under
Chapter 444, Hawaii Revised Statutes, as amended, which
enters into an agreement with the Contractor to perform
a portion of the work."
2. Add the following new definition:
"1.39 HAWAII ePROCUREMENT SYSTEM (HIePRO) - The State
of Hawaii eProcurement System for issuing
solicitations, receiving proposals and responses, and
issuing notices of award."
B. SECTION 2 - PROPOSAL REQUIREMENTS AND CONDITIONS
1. 2.3 DELIVERY OF PROPOSALS is amended by replacing the
entire subsection with:
"2.3 DELIVERY OF PROPOSALS - Bidders shall submit and
upload the complete proposal to HIePRO prior to the
bid opening date and time. Proposals received after
said due date and time shall not be considered.
Original (wet ink, hard copy) proposal documents are
not required to be submitted. Contract award shall
be based on evaluation of proposals submitted and
uploaded to HIePRO. Any additional support documents
explicitly designated as confidential and/or
proprietary shall be uploaded as a separate file to
HIePRO. Bidders shall not include confidential
and/or proprietary documents with the proposal. The
record of each bidder and respective bid shall be
open to public inspection.
FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HIePRO
SHALL BE GROUNDS FOR REJECTION OF THE BID.
If there is a conflict between the specification
document and the HIePRO solicitation, the
specifications shall govern and control, unless
otherwise specified."
AIRFIELD SIGN PANELS, LIGHTING, & RETROFIT
STATEWIDE MATERIALS AND SERVICES
STATE PROJECT NO. BS1521-53R SP-1

2. 2.4 WITHDRAWAL OF PROPOSALS is amended by
replacing the entire subsection with:
"2.4 WITHDRAWAL OF PROPOSALS - Bids may be modified
or withdrawn prior to the bid opening date and time.
Withdrawal or revision of proposal shall be
completed, and submitted and uploaded to HIePRO prior
to the bid opening date and time."
3. 2.5 PUBLIC OPENING OF PROPOSALS is not applicable.
C. SECTION 6 - CONTROL OF MATERIAL AND EQUIPMENT - is amended
as follows:
6.2 TRADE NAMES AND ALTERNATES is amended as follows:
1. The first paragraph of A. QUALIFICATION BEFORE BID
OPENING shall be replaced with the following:
"A. QUALIFICATION BEFORE BID OPENING - When the
specifications and/or plans specify one or more
manufacturer's brand names of materials or equipment
to indicate a quality, style, appearance, or
performance, the bidder will be assumed to have based
its bid on one of the specified named products, except
where such proprietary product are specified,
alternate brands may be qualified if found equal or
better by the Department. The bidder shall submit a
request to the Department for review and approval at
the earliest date possible. As specified in the
Notice to Bidders, all requests shall be posted as a
question in HIePRO under the "Question and Answer"
tab. Supporting documents for specific request shall
be emailed to the Project Manager specified in the
Notice to Bidders. Request must be posted in HIePRO
and supporting documents received by the Project
Manager no later than fourteen (14) calendar days
before the bid opening date.
2. The first sentence of the second paragraph of A.
QUALIFICATION BEFORE BID OPENING shall be replaced
with the following:
"It shall be the responsibility of the bidder to
submit sufficient evidence based upon which a
determination can be made by the Department that the
alternate brand is a qualified equivalent."
AIRFIELD SIGN PANELS, LIGHTING, & RETROFIT
STATEWIDE MATERIALS AND SERVICES
STATE PROJECT NO. BS1521-53R SP-2

STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
HONOLULU, HAWAII
S P E C I F I C A T I O N

SECTION 1 - DEFINITION AND TERMS
Whenever the following pronouns are used in these
specifications, or in any documents or instruments where
these specifications govern, the intent and meaning shall be
interpreted as follows:
1.1 ADDENDA - A written document which may be issued by the
Director during the bidding period involving changes to the
specifications and plans, if any, which shall be considered
and made a part of the contract.
1.2 AIRPORTS DIVISION - Airports Division, Department of
Transportation, State of Hawaii.
l.3 AWARD - The written acceptance of a proposal by the
State.
1.4 BIDDER - Any individual, partnership, corporation or
other legal entity, or combination thereof, submitting a
proposal for the work contemplated, acting either directly or
through a duly authorized representative.
1.5 CALENDAR DAY - Every day shown on the calendar. If no
designation of calendar or working day is made, "day" shall
mean calendar day.
1.6 CHANGE ORDER - A written order issued by the Director to
the Contractor requiring the contract work to be performed in
accordance with a change or changes that may involve an
adjustment in contract time and price or requiring
performance of any unforeseen work essential to complete the
contract.
1.7 CONTRACT - The written agreement between the State and
the Contractor setting forth the obligations of the parties
thereunder, including, but not limited to, the performance of
the work, the furnishing of labor and materials, and the
basis of payment.
The contract includes the (1) notice to bidders, (2)
proposal, (3) contract form and contract bond, (4)
specifications, (5) special provisions and plans, if any, (6)
addenda, (7) notice to proceed, and (8) change orders and
agreements that are required to complete the work, all of
which constitute one instrument.
1.8 CONTRACT BOND - The approved form of security, executed
by the Contractor and its Surety or Sureties, guaranteeing
the completion of the work in accordance with the terms of
the contract, and guaranteeing full payment of all claims for
labor, materials, and supplies used or incorporated in the
work.
Mtls. & Serv.
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