Insurance Brokerage Services

The Reno-Tahoe Airport Authority (RTAA) has issued this Request for Proposals (RFP) with the sole purpose and intent of obtaining sealed proposals (Proposal) from qualified insurance brokerage firms (Respondents) to provide insurance brokerage and risk management services to the RTAA as outlined in Section 3, Scope of Services (Project).

If awarded, a Professional Services Agreement (Agreement) will be effective on the date the Agreement is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement.

As is more fully explained in Section 12, Evaluation & Award Process , an award, if made, will be made to the best overall Respondent whose Proposal is most advantageous to the RTAA, taking into consideration the evaluation criteria set forth in this RFP.  The Agreement term to be awarded under this RFP is a five (5) year term beginning July 1, 2025 through June 30, 2030.  At the sole discretion of the RTAA, an additional five (5) year term may extend the Agreement until June 30, 2035.

The RTAA reserves the right to not award an Agreement for any work herein; issuance of this RFP does not guarantee any subsequent award.  Furthermore, the RTAA reserves the right to hire any additional subject matter experts for specialty items, as needed, at its discretion.  Additionally, the RTAA reserves the right to negotiate additional services and/or extend the duration of the Agreement with the selected Respondent(s), as the RTAA may deem necessary to fulfill the Project.

Respondents are required to submit one (1) ORIGINAL copy of their Proposal marked "ORIGINAL" and one (1) electronic copy on a flash drive.  Respondent should ensure that the thumb drive is not corrupted, or password protected, and contains the entire Proposal.  The package containing the Proposal and flash drive shall be sealed and clearly marked "RFP #24/25-04 Insurance Brokerage Services."

Proposals shall be submitted no later than the date and time stated in Section 6, Schedule .

All Proposals, whether mailed or hand delivered, shall be enclosed within another envelope with the notation "PROPOSAL ENCLOSED" on the face of the outside envelope and received at the following address:

Reno-Tahoe Airport Authority

Contracts & Procurement Department

2770 Vassar Street

Reno, NV 89502

Late Proposals will not be accepted and will be automatically disqualified from further consideration.  No Proposal, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Proposal deadline.  Postmarks do not qualify as delivery.  The clock at the Procurement office is the RTAA's official clock; timeliness of Proposals will be determined using only this clock.  Respondents assume full responsibility for timely delivery of its Proposal at the specified location.  Respondents assume the risk for the method of delivery chosen.  The RTAA assumes no responsibility for delays caused by any delivery service.  Oral, telephonic, faxed, emailed Proposals, or Proposals submitted via NGEM are invalid and will not receive consideration.

All Prospective Respondents should continually monitor this website to ensure receipt of any addenda associated with this RFP.