Water Plant 1 Master Insertion Valve
| Location: | Georgia |
|---|---|
| Posted: | Jan 30, 2026 |
| Due: | Feb 17, 2026 |
| Agency: | City of Kingsland |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP #COK 26-014 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP #COK 26-014
|
| Bid Title: |
Water Plant 1 Master Insertion Valve
|
| Category: | Miscellaneous Services |
| Status: | Open |
| Bid Recipient: | Hannah Smith, Purchasing Director |
|
Attachment Preview
Request for Proposal (RFP)
RFP #COK 26-014
Water Plant 1 Master Insertion Valve
Issued by:
City of Kingsland, Georgia
Proposals must be submitted
No later than
2:00PM on Tuesday, February 17, 2026
To:
City of Kingsland
Mailing Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
105 West William Avenue
Kingsland, Georgia 31548
LATE PROPOSALS WILL BE REJECTED
Issued: 01/29/2026
CITY OF KINGSLAND, GEORGIA
PO BOX 250 KINGSLAND,GA 31548
RFP #COK26-014
WATER PLANT 1 MASTER INSERTION VALVE
Purpose
The purpose of this RFP is to solicit proposals from qualified contractors to provide all labor, materials,
equipment, and expertise required to install a 12-inch resilient wedge insertion valve on an existing
pressurized ductile iron water main. The work shall be performed without service interruption and in
accordance with applicable standards and specifications to enhance system reliability and operational
flexibility.
Invitation
You are hereby invited to submit a sealed proposal by providing all information requested in the
attached “Scope of Work” to the Finance Department to either address listed below:
Mailing Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address:
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
105 West William Avenue
Kingsland, Georgia 31548
Proposal Submission Process
All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,
opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The
delivery of said proposal to the prescribed delivery point on or before the specified opening date and time
is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery
point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and
as prescribed by the City. No other forms will be accepted. No Proposal may be modified after opening.
All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope
or package. Responders must submit their proposal no later than Tuesday, February 17, 2026 at 2:00
PM. Any proposal received after the time and date specified will NOT be considered. The bid opening
will be held in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.
Pre-Proposal Meeting
There will not be a pre-proposal meeting.
City of Kingsland, Georgia
Page 2
CITY OF KINGSLAND, GEORGIA
PO BOX 250 KINGSLAND,GA 31548
RFP #COK26-014
WATER PLANT 1 MASTER INSERTION VALVE
Scope of Work
· Mobilization: Transport all specialized equipment and personnel to the site.
· Excavation & Shoring: Dig and secure a trench to expose the 12" ductile iron main (typically
requiring a minimum 40-42 inch bury depth for clearance).
· Pipe Preparation: Clean and inspect the exterior of the ductile iron pipe to ensure a proper seal.
· Installation: Install one (1) 12-inch resilient wedge insertion valve
(e.g., Hydra-Stop Insta-Valve 250 , Romac InsertaValve, or compatible)
· Testing: Perform a hydrostatic pressure test (typically 1.25 to 1.5 times system pressure) for 15
minutes before the final tap.
· Restoration: Backfill, compact, and restore the surface to original or better condition.
Technical Specifications
· Valve Type: 12-inch Non-Rising Stem (NRS) resilient wedge gate valve
· Material: Ductile iron body (Grade 65-45-12) with fusion-bonded epoxy coating per AWWA C550.
· Pressure Rating: Minimum 250 psi working pressure.
· Compatibility: Specifically rated for Ductile Iron (Class A, B, C, or D).
· Operation: Standard 2-inch square operating nut with 3 turns per diameter inch (approx. 36 turns
depending on model).
City of Kingsland, Georgia
Page 3
CITY OF KINGSLAND, GEORGIA
PO BOX 250 KINGSLAND,GA 31548
RFP #COK26-014
WATER PLANT 1 MASTER INSERTION VALVE
Minimum Qualifications
The Contractor must agree to maintain Workers’ Compensation and liability insurance for a minimum of
one million dollars ($1,000,000) to protect the City from liability claims for damages because of bodily
injury, including death, and from liability for damages to property. The contractor will furnish a certificate
of said insurance to the City of Kingsland before beginning the work or with submission of proposal if
listed as part of the required documents.
Insurance Requirements
The Contractor shall procure and maintain, for the duration of the contract, insurance against claims for
injuries or damages that may arise from or in connection with the performance of the contract. The
Contractor shall bear the full cost of such insurance.
Minimum coverage amounts are as follows:
Commercial General Liability: $2,000,000 aggregate; $1,000,000 per occurrence (includes
operations, contractual, personal injury, products/completed operations, broad-form property
damage).
Business Automobile Liability: $1,000,000 combined single limit per occurrence for owned,
non-owned, and hired vehicles.
Workers’ Compensation and Employer’s Liability: Per Georgia Labor Code requirements;
$1,000,000 per accident.
Professional Liability: $1,000,000 aggregate; $500,000 per occurrence.
Builder’s Risk Insurance: Contractor shall maintain Builder’s Risk Insurance covering all
materials, equipment, machinery, and supplies that will become part of the completed work, as
well as temporary structures. Coverage shall be written on an “all-risk” or equivalent policy
form, providing protection against loss or damage caused by fire, vandalism, malicious mischief,
collapse, theft, windstorm, flood, and other perils as typically provided in such policies. The
policy shall remain in effect until final acceptance by the City of Kingsland. The City shall be
named as a loss payee.
No Corrections
Once a competitive proposal is submitted, the City shall NOT accept any request by any proposer to
correct errors or omissions in any calculations or competitive price submitted. The only exception to allow
a correction is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment
such as failure to properly price performance costs; the nature of the mistake must be readily apparent
on the face of the bid itself; and the intended bid price must be apparent as well. The bidder cannot resort
City of Kingsland, Georgia
Page 4
CITY OF KINGSLAND, GEORGIA
PO BOX 250 KINGSLAND,GA 31548
RFP #COK26-014
WATER PLANT 1 MASTER INSERTION VALVE
to bid-preparation worksheets to prove its intended bid price. Based on the above circumstances, the
allowance of the correction will be at the discretion of the City of Kingsland.
Award
The contract will be awarded to the most responsible, responsive bidder whose submission, conforming
to the solicitation, will be most advantageous to the City of Kingsland price and other factors conferred,
such as quality of equipment, conformity of the specifications and warranty. Any proposer who is in
default to the City of Kingsland at the time of submittal of the proposal shall have that proposal rejected.
The City of Kingsland reserves the right to clarify any terms with the concurrence of the Vendor; however,
any substantial non conformity in the offer, as determined by the City of Kingsland, shall be deemed non-
responsive and the offer rejected. The City of Kingsland reserves the right to reject Proposals, or any part
of any proposal, containing any additional terms or conditions not specifically requested in the original
conditions and specifications.
The City of Kingsland reserves the right to reject any or all proposals, or any part of any proposal, to award
in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in
the best interest of the City of Kingsland. City of Kingsland reserves the right to accept or reject any and
all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest
of the City.
The City of Kingsland reserves the right, at any time, to modify, waive, or otherwise vary the terms and
conditions of this RFP including, but not limited to, the deadlines for submissions and submission
requirements. The City further reserves the right to cancel or withdraw this RFP at any time. The City
also reserves the right to negotiate mutually acceptable contract terms with the successful proposer. (City
Purchasing Ordinance, Article IV, Division 2, Section 2-99).
Days of Completion
Work shall be completed no later than 180 Days following the commencement date of the contract and
following written “Notice to Proceed” by Owner. The Contract time may be extended as approved by the
City of Kingsland in an amount equal to time lost due to delays beyond the control of Contractor. Such
delays shall include, but not be limited to, acts or neglect by Owner or others performing additional work,
fires, floods, abnormal weather conditions or acts of God.
Local Vendor Preference
For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an
opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%
of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price
City of Kingsland, Georgia
Page 5
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