Mowing Contract #9 - Citywide Right-of-Way Mowing

Location:	North Carolina
Posted:	Oct 21, 2025
Due:	Dec 4, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	311-25-26-21
Publication URL:	To access bid details, please log in.

Solicitation Number:	311-25-26-21
Project Title:	Mowing Contract #9 - Citywide Right-of-Way Mowing
Description:	The Public Works Department Buildings & Ground Division is accepting bids for the Mowing Contract #9 – City Wide Right of Way Mowing. A non-mandatory pre-bid meeting will be held on Tuesday, November 4, 2025, at 2:00 pm at Public Works Department Conference Room, 1500 Beatty Street, Greenville, North Carolina. Questions about the bid package should be directed to Wanda House, Financial Services Manager at 252.329.4862 or via email: whouse@greenvillenc.gov. Questions about the specifications should be directed to Michael Turner, Buildings Facilities Coordinator at 252.329.4921 or via email: mturner@greenvillenc.gov.
Opening Date:	12/4/2025 2:00 PM
Posted Date:	10/22/2025
Status:	Open
Department:	CITY OF GREENVILLE


Solicitation Number * 311-25-26-21	Department CITY OF GREENVILLE	Status Reason Open
Opening Date 2025-12-04T14:00:00.0000000	Posted Date * 2025-10-21T20:08:39.0000000Z	Commodity Code Landscape architecture materials
Mandatory Conference/Site Visit 2025-11-04T05:00:00.0000000Z	Special Instructions Pre-Bid Meeting at Public Works at 1500 Beatty St. Greenville, NC at 2pm	Solicitation Type * Select RFP IFB RFI
Owner Cheryl House
Description The Public Works Department Buildings & Ground Division is accepting bids for the Mowing Contract #9 – City Wide Right of Way Mowing. A non-mandatory pre-bid meeting will be held on Tuesday, November 4, 2025, at 2:00 pm at Public Works Department Conference Room, 1500 Beatty Street, Greenville, North Carolina. Questions about the bid package should be directed to Wanda House, Financial Services Manager at 252.329.4862 or via email: whouse@greenvillenc.gov. Questions about the specifications should be directed to Michael Turner, Buildings Facilities Coordinator at 252.329.4921 or via email: mturner@greenvillenc.gov.

Attachments 25-26-21 Mowing Contract #9.pdf (1.37 MB)

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INVITATION TO BID

BID # 25-26-21

EXHIBIT “A”

CITY OF GREENVILLE

PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION

CONTRACT # 9 CITY WIDE RIGHT OF WAY MOWING

CITY OF GREENVILLE, NORTH CAROLINA

Pre-Bid Meeting:

Tuesday, November 4, 2025, at 2:00 pm

Public Works Department Conference Room

1500 Beatty Street, Greenville, NC

Bid Due Date:

Thursday, December 4, 2025, at 2:00 pm

Public Works Administration Office

1500 Beatty Street, Greenville, NC

Contact Persons:

Questions regarding the bid package:

Wanda House

Financial Services Manager

Telephone: 252-329-4862

Fax: 252-329-4464

Email: whouse@greenvillenc.gov

COG DOC #1121039 v3

Questions regarding the specifications:

Michael Turner

Building Facilities Coordinator

Telephone: 252-329-4921

Fax: 252-329-4844

Email: mturner@greenvillenc.gov

Page 1

EXHIBIT “A”

CITY OF GREENVILLE

ADVERTISEMENT FOR BIDS

PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION CITY WIDE RIGHT OF WAY MOWING

The City of Greenville, NC is requesting bids for “Public Works Department City Wide

Right of way Mowing/Landscape Contract # 9” as listed on Exhibit “B” of this request for

bids. The scope of work will include litter removal, finish mowing, edging, weed trimming,

limb removal, and clipping/debris removal on each contract area per scope of work and

specifications.

Contract # 9-Right of Way Mowing (Every two-week cycle):

Sealed proposals will be received by the City of Greenville until Thursday, December 4,

2025, at 2:00 pm at the Public Works Department located at 1500 Beatty Street, Greenville,

NC 27834 with the Company Name, Attention: Michael Turner, and the words City of

Greenville Public Works Department Mowing Contract #9 Bid written on the outside of

the sealed envelope. Bids will not be opened and read aloud at this time.

A Pre-bid Conference will be held at the Public Works Conference Room located at 1500

Beatty Street on Tuesday, November 4, 2025, at 2:00 pm. The City of Greenville reserves

the right to reject any or all bids, waive any informality, and award contracts that appear

to be in its best interest. The right is reserved to hold any or all proposals for a period of

ninety (90) days from the bid opening thereof.

From the date of this advertisement until the date and time the proposals are due, the

specifications of the proposed work and/or a complete description of the apparatus,

supplies, materials or equipment are and will continue to be on file in the office of Wanda

House, Financial Services Manager, 200 W. Fifth Street, Greenville, NC, or at the

Public Works Department located at 1500 Beatty Street, Greenville N.C., during regular

business hours, and available to prospective bidders. Inquiries regarding the bidding

process or documents should be directed to the Financial Services Manager at

whouse@greenvillenc.gov or by telephone (252) 329-4862. Minority/Women owned

business are encouraged to submit proposals.

_____________________________________________________________________________

Wanda House, Financial Services Manager

City of Greenville

P O Box 7207

Greenville, NC 27835-7207

COG DOC #1121039 v3

Page 2

EXHIBIT “A”

INSTRUCTIONS TO CONTRACTORS

Invitation to Bid

Buildings and Grounds Division City Wide Right of Way Mowing

Location: Greenville N.C.

1. Contractor is to provide verification to the City that the company’s employees are

covered under workers’ compensation insurance coverage prior to contract award on

this contract.

2. It is expressly understood by the contractor offering a proposal, a written contract will

be required to be executed, and will serve together with this proposal, these

instructions, and any detailed specifications as the entire form of contract between the

parties.

3. Each Contractor submitting a proposal is affirming that no official or employee of the

City is directly or indirectly interested in this proposal for any reason of personal gain.

4. Sales taxes may be listed on the proposal, but as a separate item. No charge will be

allowed for Federal Excise and Transportation Tax from which the City is exempt.

5. Questions regarding the specifications or mowing areas for City of Greenville Public

Works Department Right of Way Mowing Contract shall be directed by email to

Michael Turner, Building Facilities Coordinator at mturner@greenvillenc.gov

6. By submitting a proposal, the Contractor attests that it is in compliance with all items

listed in the bid instructions. Further, the Contractor attests that the City of Greenville

accepts no responsibility for any injuries to the firm’s employees while on City property

performing their duties.

7. Contractor must comply with all local, state, federal laws, safety/regulatory

requirements, and ordinances associated with the work within this contract.

8. It is expected that contract would begin around April 1, 2026. However, such starting

date is subject to change based on time needed to finalize the contract, or the

approval/signature process, or other reasons.

9. No work will be performed at any time without proper supervision. Supervisors

name and direct contact information must be provided to Michael Turner, Building

Facilities Coordinator at mturner@greenvillenc.gov

10. All Greenville city-wide rights-of-way or city facility mowing, or landscaping, must

be performed Monday – Saturday during daylight hours. Mowing on Sunday will only

be allowed with prior proper approval from the City.

COG DOC #1121039 v3

Page 3

EXHIBIT “A”

11. The Contractor shall accompany a designated representative(s) of the City on

inspections of work at any time during the contract period. The City reserves the

right to make determinations as to whether service is performed satisfactorily.

Deficiencies in work performance must be corrected immediately.

12. The City reserves the right to add or delete similar items/services specified in the

proposal as requirements change during the period of the contract. Prices for

items/services to be added or deleted from contract will be mutually agreed upon by

the City of Greenville and the Contractor. A contract amendment will be issued for

each addition or deletion.

13. The Contractor shall NOT have the right to subcontract any part of its obligations

and service requirements without the prior written authorization of the City. This

authorization may be given by the Director of Public Works or designee. If any part

of this work under this agreement is sublet, the subcontractor shall be required to

meet all insurance requirements set forth in the Agreement. The parties stipulate

that the Company will maintain each type of insurance set forth in the Agreement

at a coverage equal to the amount set forth for each type of insurance. However,

nothing contained herein shall relieve the Company from meeting all insurance

requirements or otherwise being responsible for the subcontractor.

14. All new vendors, including subcontractors/consultants, must register with the City

of Greenville’s online portal prior to the rendering of goods or services.

Registration as a vendor with the City of Greenville is the responsibility of prime or

subcontractor/consultant, and requires the prospective new vendor to submit a W-9,

and complete the registration through the City’s vendor portal at the following web

address: https://cityofgreenvillenc.munisselfservice.com/vss.

If the prospective new vendor is only providing service(s) as a subcontractor or

consultant, submission of payment information is not necessary at the time of

registration.

General Contractors must provide total amounts paid to M/WBE subcontractors

with each payment application/invoices.

General Contractor(s) is responsible for ensuring all subcontractors working on the

project are registered as vendors with the City of Greenville and have active

registration prior to contract award.

15. The Contractor shall provide full protection for the safety of employees, public,

grounds, and adjacent thoroughfares while performing maintenance operations.

COG DOC #1121039 v3

Page 4

EXHIBIT “A”

CITY OF GREENVILLE

PUBLIC WORKS DEPARTMENT

SPECIFICATIONS FOR

RIGHT OF WAY MOWING BUILDING AND GROUNDS CONTRACT # 9

1.0 SCOPE:

1.1 The scope of work shall include litter removal, finish mowing, edging, weed

trimming, limb removal, and clipping/debris removal for all areas listed on

Exhibit “B” of this request for bids every two weeks during the mowing season,

or as instructed by the City of Greenville.

1.2 The total bid amount per mowing cycle shall be included on the Request for Bid

sheet. A cycle includes mowing all locations listed on Exhibit “B” of this request

for bids one time.

1.3 Mowing and Debris/Litter removal will include medians and on either side of

traffic lane to fencing, woods line, City/State Rights-of-way line, and railroad

rights-of-way, depending on need of the location indicated on the mowing

location list. The mowing location listed will give specific direction or will

indicate ROW (rights-of-way) only. If ROW only is indicated, mow 10’ from

street curb or 10’ behind the sidewalk (or to woods line, fence, or slope that

prevents mowing 10 feet).

2.0 GENERAL:

2.1 Areas of work are to be mowed every two weeks and started and completed

within a week period (Monday-Saturday). Mowing frequency is subject to

change due to weather conditions such as drought or increased wet conditions.

2.2 All mowing shall be completed in a professional manner and shall conform to

these specifications. The City reserves the right to make determinations as to

whether service is performed satisfactorily. Deficiencies in work performance

must be corrected immediately.

2.3 Failure of the contractor to meet or perform work to these specifications as

determined by the Public Works Department shall warrant written notice to the

contractor specifying areas of nonperformance or unacceptable performance

and the contractor shall have ten (10) days to rectify. Immediate cancellation of

the contract or purchase order may occur if performance is not rectified in ten

(10) days.

2.4 Within seven (7) days of notice to proceed, the contractor must be prepared to

begin work on the awarded sites.

COG DOC #1121039 v3

Page 5

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Mowing Contract #9 - Citywide Right-of-Way Mowing

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