START 26-18 Supervisor Vehicle

START 26-18 Support Vehicle
Introduction
The Southern Teton Area Rapid Transit (START), a Western Wyoming Transit Provider. START has provided public
transit since 1987 and provides fixed routes, ADA, commuter, and on demand options to Jackson residence and commuters
in Teton and Star Valley. START is funded through property taxes, fare revenue, state and federal grants, advertising, and
other miscellaneous revenue.
Objectives
START seeks competitive bids from authorized dealerships for one (1) new, unused, current-model non-revenue staff support
vehicle. Acceptable vehicle classes are either mini vans or mid size SUV.
The vehicle will be used by transit supervisory and support staff and is not intended for revenue service or ADA passenger
service. The total evaluated price must not exceed $40,000 out the door, including any destination charges and all dealer fees
and licensing. START reserves the right to select the vehicle configuration that best meets the agency's operational needs and
budget.
Please contact Michael Toronto at mtoronto@jacksonwy.gov or 801-916-2077 for more information.
Milestones
Invitation for Bid Released: July 23th
Any Questions Due: July 31st
Question responses will be provided by August 7th
Bids Due: August 21st
General Procurement Instructions and Conditions
All bids submitted in response to this procurement must comply with these General Procurement Instructions and
Conditions.
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Offer Preparation and Submission
The bids shall be submitted in the following format:
- All necessary documents to be returned are marked in the header in red as "Return to START"
- Provide the filled in checklist(s) and price sheet showing the vehicle meets the requested Minimum Specifications
and requested pricing (pages 19-21) .
- Provide a signed copy of the Federal Clauses and Certifications showing that your company meets the requirement
in those clauses and certifications (pages 22-32)
- An official quote for vehicle(s) meeting the minimum specifications.
Bids shall be submitted by email to mtoronto@jacksonwy.gov and JPitts@jacksonwy.gov with the subject line START 26-18
Support Vehicle.
All inquiries may be directed to Michael Toronto, Transit Director and Jason Pitts, Operations Manager by email at
mtoronto@jacksonwy.gov and JPitts@jacksonwy.gov
Acknowledging Amendments
Offerors must use the space provided on the Procurement Document and additional sheets as necessary to acknowledge all
amendments to this Solicitation. Such acknowledgement must include the number and date of the amendment and the
initials of the authorized signatory identified in the Procurement Documents
Late Submissions
START shall not accept late bids. Bidders must strictly adhere to the established deadline for receipt of bids. Acceptance
of bids after the established deadline constitutes a violation of the procurement process and gives the late offeror an unfair
advantage over other offerors who had submitted their bids on time.
Any bid or modification or withdrawal of a bid received at the designated office after the exact time for receipt thereof is
"late" and will not be considered. However, a late modification of an otherwise successful bid that makes its terms more
favorable to the government will be considered at any time and may be accepted.
START shall promptly notify any offeror if its bid, modification, or withdrawal was received late and shall inform the
offeror whether its bid will be considered for award. Late bids and modifications that are not considered shall be held
unopened, unless opened for identification, until after award and then retained with other unsuccessful bids. However,
any bid bond or guaranty shall be returned.
Modification and Withdrawal of Offers
Bids may be modified or withdrawn by any method authorized by the IFB if notice is received in the office designated in
the IFB no later than the exact time set for the opening of the bids. In addition, a bid may be withdrawn by written notice
received at any time before the exact time set for receipt of bids and in person by a offeror or its authorized representative
if, before the exact time set for opening of bids, the identity of the person requesting withdrawal is established and that
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person signs a receipt for the bid.
Bids may be modified or withdrawn by any method authorized by the IFB if notice is received in the office designated in
the IFB no later than award.
Disadvantaged Business Enterprise Goals and Program
START has developed a DBE program in accordance with the Department of Transportation regulations at 49 CFR Part
26. A copy of the DBE Program is available upon request.
Contract Award
Timely bids shall be processed in accordance with the procedures established for the procurement. The contract will be awarded
to the lowest bidder.
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Protest Procedures
A. In General
1. All protests shall be filed, handled, and resolved in a manner consistent with the requirements of FTA
Circular 4220.1G and the procedures set forth in Section 3.4.7 of START's Procurement Manual and
reproduced below.
2. Protests will only be considered if they are submitted by an interested party: an actual or prospective
offeror whose direct economic interest would be affected by the award of a contract or by the failure to
award a contract.
3. All protests shall be filed in writing with the Director of Transit and shall:
a. Contain the protestor's name, address, and phone number;
b. Identify the procurement at issue;
c. State the factual and legal grounds for the protest;
d. Include copies of any supporting documents; and
e. Describe the relief requested.
4. The office of the Director of Transits shall document the date and time of receipt of any protest in the
procurement file.
5. START shall give all known potential offerors timely notice of any protest filed and the basis therefore
by addendum.
6. The procurement committee shall respond in detail in writing to each substantive issue raised in the
protest.
7. A protestor may withdraw its protest at any time before START issues a final decision.
8. All protest decisions shall:
a. Be made within fifteen (15) working days of the date the protest is received by START;
b. Be made in writing by the General Manager;
c. Clearly state the decision and grounds on which it is based;
d. Be final.
9. The protestor may file a request for reconsideration within five (5) working days of the issuance of
START's decision, but only if:
a. New information becomes available that was not previously known; or
b. There has been an error in law or regulation.
c. When it receives any protest relating to a contract required to comply with FTA Circular
4220.1G, START shall, at a minimum, informally notify its FTA regional office of that protest
and thereafter keep that office appraised of the status of the protest.
10. START protest procedures must be exhausted before an actual or potential protestor may pursue a
protest with FTA.
11. A copy of the protest rules and procedures shall be included in every Procurement Packet.
B. Pre-Bid / Pre-Solicitation Protests
1. Pre-Bid / Pre-Solicitation Protests are received prior to the bid opening or bid due date.
2. Pre-bid / pre-solicitation protests relating to the contents of the Procurement Packet must be filed not less
than three (3) working days before the bid opening of bid due date. Thereafter, all issues relating to the
contents of the Procurement Packet are deemed waived by all interested parties. After it is received by
START, the pre-bid / pre-solicitation protest shall be handled in accordance with this Section B and the
general protest rules and procedures set forth in Section A above.
3. If a pre-bid / pre-solicitation protest is not timely received, the procurement process shall continue in the
normal manner unless the procurement committee, upon investigation, finds that remedial action is
desirable, in which event such action shall be taken.
4. The procurement committee shall respond in writing to each pre-bid / pre-solicitation protest within ten
(10) working days of the date it is received by START.
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5. If a pre-bid / pre-solicitation written protest is received, bids submitted to START shall not be opened
prior to the resolution of the protest unless the procurement committee determines in writing that
proceeding to open bids is justified for urgent and compelling reasons or is in the best interest of
START because failure to proceed would otherwise unduly delay delivery or performance or otherwise
cause undue harm to START or the state or federal government. A memorandum documenting any
such determination and the reasons therefore must be placed in the procurement file.
C. Pre-Award Protests
1. Pre-Award Protests are protests against making an award and are received after the bid opening or
bid due date but before the award of a contract.
2. The procurement committee shall respond in writing to each pre-award protest within ten (10) working
days of the date it is received by START. After it is received by START, the pre-award protest shall be
handled in accordance with this Section C and the general protest rules and procedures set forth in Section
A above.
3. If a pre-award protest is received, START shall not award the contract at issue until five (5) calendar
days after the resolution of the protest unless START determines in writing that proceeding to award the
contract is justified for urgent and compelling reasons or is in the best interest of START because
failure to proceed would otherwise unduly delay delivery or performance or otherwise cause undue
harm to START or the state or federal government. A memorandum documenting any such
determination and the reasons therefore must be placed in the procurement file.
4. If START withholds the award of the contract at issue pending the resolution of the protest, the
offerors whose bids might become eligible for award shall be requested, before expiration of any bid
acceptance period, to extend that period (with consent of sureties, if any) to avoid the need for starting
the procurement over.
5. If START determines that the award of the contract at issue should be made during the pendency
of a protest, it shall:
a. Notify FTA prior to making such award (the FTA reserves the right not to participate in the
funding of any contract awarded during the pendency of a protest to FTA); and
b. Provide written notice of the decision to proceed with the award to the protestor and, as
appropriate, to other concerned parties.
D. Post-Award Protests
1. Post-award protests are received after the award of a contract.
2. Post-award protests must be filed within ten (10) working days of contract award. Thereafter, all issues
relating to the award of the contract are deemed waived by all interested parties.
3. The procurement committee shall respond in writing to each post-award protest within twenty (20)
working days of the date it is received by START. After it is received by START, the post-award
protest shall be handled in accordance with this Section D and the general protest rules and procedures
set forth in Section A above.
4. Upon receipt of a post-award protest, START shall suspend performance of the contract at issue until five
(5) calendar days after the resolution of the protest unless START determines in writing that proceeding
to award the contract is justified for urgent and compelling reasons or is in the best interest of START
because failure to proceed would otherwise unduly delay delivery or performance or otherwise cause
undue harm to START or the state or federal government.
5. The contractor/awardee shall be notified of the protest and the basis therefore within one working day
after its receipt by START.
6. The contractor/awardee may, at its option, submit a written response to the protest within twenty (20)
working days of the date the protest was received by START
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7. In order to prevent the improper disclosure of confidential business information, unredacted copies of the
protest shall be provided solely to attorneys or other appropriate representatives of the contractor/awardee
who have signed and are subject to a confidentiality agreement designed to prevent such disclosure.
E. Appeals to FTA
1. FTA reviews of protests are limited to:
a. START's failure to have or follow its own protest procedures or its failure to review a
complaint or protest; or
b. Violations of Federal law or regulation.
2. An appeal to FTA must be received by the cognizant FTA regional or headquarters office within five (5)
working days of the date that the protestor learned or should have learned of an adverse decision by START
or other basis of appeal to FTA.
3. An appeal to the FTA must be filed in accordance with FTA Circular 4220.1G, a copy of which is
available upon request from START.
Cancellation of Procurement
All bids received in response to the Solicitation may be rejected and the procurement cancelled if START determines that
doing so is in the public interest.
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Minimum Minivan Specification
Four (4) doors with manual liftgate and needs to unlock with key fob.
All wheel drive preferred
Engine: Minimum horsepower: 245 HP; Minimum torque: 245 lb-ft
No less than 100-inch wheel base
Automatic Transmission, 6 speed, Column or console shifter.
Bluetooth with AM/FM Radio
Two sets of keys with key fobs, keyless entry, and remote start - key fob activated, NOT by App (may be
dealer installed).
Exterior main color to be white.
Tires to be All Season, with spare.
Front and rear seats to be synthetic leather. Interior color to be gray, black
Floor mats.
Cruise control.
Standard defrost, heat, and a/c system.
Power windows.
Power locks.
Back up camera.
Back up sensors
Standard warranty
Manuals: All manuals need to be complete sets for the make/model/year of vehicle, and equipment, and
delivered with vehicle. One (1) Parts Book, One (1) Service Manual, and One (1) Operator's Manuals.
Parts Manual
Service Manual
Operator Manual
A list and line sheet/order sheet of standard equipment must be attached (Include after specifications).
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Minimum Mid-Size SUVs SPECIFICATIONS:
Four (4) doors with manual liftgate and needs to unlock with key fob.
All wheel drive.
2.3 L V-4 Engine (with turbo)
No less than 100-inch wheel base
Automatic Transmission, 6 speed, Column or console shifter.
Bluetooth with AM/FM Radio
Two sets of keys with key fobs, keyless entry, and remote start - key fob activated, NOT by App (may be
dealer installed).
Exterior main color to be white.
Tires to be All Season, with spare.
Dual front bucket seats with center console and cup holder. 2 rows of seating. 2nd row bench seating.
Front and rear seats to be synthetic leather. Interior color to be gray, black,
Floor mats.
Cruise control.
Standard defrost, heat, and a/c system.
Power windows.
Power locks.
Back up camera.
Back up sensors
Standard Warranty
Manuals: All manuals need to be complete sets for the make/model/year of vehicle, and equipment, and
delivered with vehicle. One (1) Parts Book, One (1) Service Manual, and One (1) Operator's Manuals.
Parts Manual
Service Manual
Operator Manual
A list and line sheet/order sheet of standard equipment must be attached (Include after specifications).
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Standard Contract Provisions and FTA Clauses and Certifications
This language is required in all procurements using Federal Transit Administration (FTA) Funds.
There is a check list provided for you to return as part of your bid where you will acknowledge that your agency follows or
will follow these clauses.
Federal Clauses
1. Incorporation of Federal Transit Administration (FTA) Terms
2. Notice to Third Party Participants
3. Civil Rights Laws and Regulations
4. Disadvantaged Business Enterprise (DBE)
5. No Government Obligation to Third Parties
6. Program Fraud and False or Fraudulent Statements and Related Acts
7. Prompt Payment
8. Access to Records and Reports
9. Energy Conservation
10. Safe Operation of Motor Vehicles
11. Trafficking in Persons
12. Federal Tax Liability and Recent Felony Convictions (+ Certification)
13. Prohibition on Certain Telecommunications and Video Surveillance
14. Termination
15. Debarment and Suspension
16. Notification to FTA on Fraud, Waste, or Abuse
17. Americans with Disabilities Act (ADA)
18. Air Pollution and Fuel Economy
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1. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The provisions within
include, in part, certain Standard Terms and Conditions required under the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200), whether or not expressly set forth in the
preceding contract provisions. All contractual provisions required by DOT, detailed in 2 CFR 200 or as amended by
2 CFR 1201, or the most recent version of FTA Circular 4220.1G are hereby incorporated by reference. Anything to
the contrary herein notwithstanding, all mandated terms shall be deemed to control in the event of a conflict with
other provisions contained in this Contract. The Contractor shall not perform any act, fail to perform any act, or refuse
to comply with any request which would cause a violation of the FTA terms and conditions.
2. NO GOVERNMENT OBLIGATION TO THIRD PARTIES The Recipient and Contractor acknowledge and
agree that, notwithstanding any concurrence by 16 May 25 the Federal Government in or approval of the solicitation
or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal
Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the Recipient,
Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the
underlying Contract. The Contractor agrees to include the above clause in each subcontract financed in whole or in
part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to
identify the subcontractor who will be subject to its provisions.
3. CIVIL RIGHTS LAWS AND REGULATIONS
The following Federal Civil Rights laws and regulations apply to all contracts.
The Contractor and any subcontractor agree to comply with all the requirements prohibiting discrimination on the
basis of race, color, or national origin of the Title VI of the Civil Rights Action of 1964, as amended 52 U.S.C 2000d,
and U.S. DOT regulation "Nondiscrimination in Federally-Assisted Programs of the Department of Transportation -
Effectuation of the Title VI of the Civil rights Act, "49 C.F. R. Part 21 and any implementing requirement FTA may
issue.
1 Federal Equal Employment Opportunity (EEO) Requirements. These include, but are not limited to:
Nondiscrimination in Federal Public Transportation Programs. 49 U.S.C. 5332, covering projects, programs, and
activities financed under 49 U.S.C. Chapter 53, prohibits discrimination on the basis of race, color, religion, national
origin, sex (including sexual orientation), disability, or age, and prohibits discrimination in employment or business
opportunity.
Prohibition against Employment Discrimination. Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C.
2000e, Title VI of the Civil Rights Act of 1964," 49 CFR Part 21, and 49 U.S.C. 5332, prohibits discrimination in
employment on the basis of race, color, religion, sex, or national origin.
Nondiscrimination on the Basis of Sex. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C.
1681 et seq. and implementing Federal regulations, "Nondiscrimination on the Basis of Sex in Education Programs or
Activities Receiving Federal Financial Assistance," 49 C.F.R. part 25 prohibit discrimination on the basis of sex.
Nondiscrimination on the Basis of Age. The "Age Discrimination Act of 1975," as amended, 42 U.S.C. 6101 et
seq., and Department of Health and Human Services implementing regulations, "Nondiscrimination on the Basis of
Age in Programs or Activities Receiving Federal Financial Assistance," 45
C.F.R. part 90, prohibit discrimination by participants in federally assisted programs against individuals on the basis
of age. The Age Discrimination in
Employment Act (ADEA), 29 U.S.C. 621 et seq., and Equal Employment Opportunity Commission (EEOC)
implementing regulations, "Age Discrimination in Employment Act," 29 C.F.R. part 1625, also prohibit employment
discrimination against individuals age 40 and over on the basis of age.
4 Federal Protections for Individuals with Disabilities. The Americans with Disabilities Act of 1990, as amended
(ADA), 42 U.S.C. 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs,
activities, and services, and imposes specific requirements on public and private entities. Third party contractors must
comply with their responsibilities under Titles I, II, Ill, IV, and V of the ADA in employment, public services, public
accommodations, telecommunications, and other provisions, many of which are subject to regulations issued by other
Federal agencies.
Civil Rights and Equal Opportunity
The Agency is an Equal Opportunity Employer. As such, the Agency agrees to comply with all applicable Federal
civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or
regulations, the Agency agrees to comply with the requirements of 49 U.S.C.
5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or
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