J045--PREVENTIVE MAINTENANCE & CLEANING- 41 DX HVAC

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Contract Opportunity

DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Submit your capability statement by May 18, 2026, to Keysha.Gorman74@va.gov. For your information to be accepted, include in your information business size and SAM s UEI Number.
This action is for a base plus three option year contract.
STATEMENT OF WORK | HVAC / DX PM Services 41 Units | LAJ VAMC | Document No. LAJ-ENG-SOW-HVAC-PM-2026-001 Rev.1 FOR OFFICIAL USE ONLY PRE-AWARD SENSITIVE
Page 32 Deputy Chief Engineer LAJ VAMC Facilities Management | Rev. March 2026 | v4.0
Page 32 of 32

STATEMENT OF WORK & IGCE
Preventive Maintenance & Cleaning 41 DX HVAC Units | IAW Manufacturers' IFU
Mini-Splits Condensing Units Packaged RTUs Precision Cooling / CRAC Air-Cooled Chillers
Refrigerants: R-410A · R-134A · R-22 · R-407C · R-404A | 1.5 Ton ~273 Ton | 41 Units | 14 Locations
Regulatory Baseline: NFPA 70E-2024 NFPA 70B-2023 NFPA 99-2024 ASHRAE 170-2025 ASHRAE 180-2018 TJC EC.02.05.01/.02 VHA Dir. 1028 / 1061(4) VA PG-18-10 (Rev. 3/1/2024) EPA AIM Act

Document No.
LAJ-ENG-SOW-HVAC-PM-2026-001
Solicitation #
[TBD at Award]
Prepared By
Deputy Chief Engineer, FMS
Rev. Date
March 2026
Total Units
41 DX Units / 14 Locations
Contract Type
FFP / T&M NTE / Cost (CLINs)
Period of Perf.
Base Year + 3 Option Years
NAICS
238220 Plumbing, Heating & AC

SECTION 1 PURPOSE, SCOPE & REGULATORY FOUNDATION
1.1 Purpose
This Statement of Work (SOW) establishes performance requirements for a qualified mechanical contractor to provide preventive maintenance (PM), cleaning, inspection, and regulatory-compliance services for forty-one (41) direct expansion (DX) HVAC and refrigeration units at the Louis A. Johnson (LAJ) VA Medical Center, Clarksburg, West Virginia (VISN 5 / NCO 5). The equipment inventory spans 14 locations and ranges in capacity from 1.5-ton ductless mini-splits to a 273-ton York YVAA air-cooled chiller. Services shall be performed in strict accordance with each unit's manufacturer Instructions for Use (IFU), the applicable codes and standards cited in Section 1.2, VHA Directives, VA Technical Information Library (TIL) publications, and The Joint Commission (TJC) Environment of Care requirements. This SOW is performance-based: the Contractor is responsible for achieving the outcomes defined herein and shall exercise professional judgment within the boundaries established by the IFU and applicable standards.

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