Request for Bid
WCSD-25-033 Parking Lot Striping and Pavement Marking
1. Request for Bid
The Waukee Community School District is seeking a qualified Bidder to provide lot
sweeping and line striping and painting work to be done at the District parking lots.
1.1 Please complete and include the following in the Bid:
1.1.1 Complete Attachment A - Pricing Form. (Bids should include all goods and
services necessary to complete the services).
1.1.2 Attachment B- Bid Certification Form.
1.1.3 Attachment C - Conflict of Interest Form.
1.1.4 Attachment D - Insurance Requirements
1.1.5 Attachment E - Sex Offender Acknowledgement Form
1.1.6 Provide a sample contract.
1.2 Waukee CSD intends to Award one bidder.
1.3 Definitions
For the purposes of this RFB and the resulting contract, the following terms shall
mean:
“District” means Waukee Community School District (or Waukee CSD) that is
issuing the RFB and shall utilize and purchase the services of the selected
Respondent.
“Contract” means the Contractual Agreement(s) entered into with the successful
Respondent(s).
“Contractor” means the awarded Respondent(s) to provide the contractual
services agreed upon.
“Deliverable” means the completion of a milestone or accomplishment of a task.
“General Terms and Conditions” means the General Terms and Conditions for
Services Contracts.
“Bid” means the Bidder’s Bid submitted in response to the RFB.
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RFB WCSD-25-033 Parking Lot Striping and Pavement Marking
“Bidder” means the company, organization or other business entity submitting a
proposal in response to this RFB.
“Responsible Bidder” means a Bidder that has the capability in all material
respects to perform the scope of work and specifications of the Contract. In
determining whether a Bidder is a Responsible Bidder, the District may consider
various factors including, but not limited to, the Bidder’s competence and
qualifications to provide the goods or services requested, the Bidder’s integrity
and reliability, the past performance of the Bidder’s and the best interest of the
Agency and the State.
“Responsive Bid” means a Bid that complies with the material provisions of this
RFB.
“RFB” means this Request for Bids and any attachments, exhibits, schedules or
addenda hereto.
2. Contract Term
Final award is contingent upon approval by the Waukee CSD Board of Education and the
District’s legal counsel.
After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an
Agreement that is acceptable to both parties. In the event that the parties do not
achieve an acceptable agreement, Waukee CSD reserves the right, at its sole discretion,
to negotiate with other Bidders. Should the above process not result in a contract,
Waukee CSD will re-evaluate relevant issues and take appropriate follow-up action.
The initial contract term shall be One (1) years, beginning on June 1, 2026 and ending
on May 31, 2027, with an option for up to three (3) one-year renewals by mutual
agreement.
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RFB WCSD-25-033 Parking Lot Striping and Pavement Marking
3. Notice to Bidders
3.1 RFB Schedule
● Event Open: 05/05/2026 11:30 AM CST
● Question Submission Close: 05/12/2026 2:00 PM CST
● Event Close: 05/19/2026 2:00 PM CST
● Board Notification and Approval: 05/26/2026
3.2 Questions and Answers
All questions regarding this solicitation shall be received via email to
jjanssen@waukeeschools.org by May 12, 2026 2:00 PM CST. The Waukee CSD
will provide responses to those questions deemed appropriate at:
https://www.waukeeschools.org/WaukeeCSD/departments/business-services/no
tice-to-Bidderss-RFB-rfq. Answers will not be provided on an individual basis.
3.3 Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will
be the Purchasing Agent listed in the event.
NOTE: Large files delivered via email may be spammed. Please confirm receipt of
any digital files.
3.4 Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid
tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.
3.5 Bid Submission:
Bids are due May 19, 2029 at 2:00 PM CST. Bids shall be submitted electronically
via email to jjanssen@waukeeschools.org as outlined below, prior to the Bid
deadline. Bids should be signed by an authorized individual to bind the firm, and
shall be valid for at least sixty (60) days.
Please mark your email bids: "RFB WCSD-25-033 Parking Lot Striping and
Pavement Marking”. The school district reserves the right to reject any and all
bids and to accept the bid deemed to be in the best interest of the school district
in its sole and absolute discretion.
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RFB WCSD-25-033 Parking Lot Striping and Pavement Marking
3.6 Public Records and Requests for Confidential Treatment
Waukee CSD shall treat all information submitted by Bidder as public records
unless the Bidder properly requests that specific parts of the Bid be treated as
confidential at the time of submitting the Bid AND the information is confidential
under Iowa or other applicable law. Waukee CSD’s release of public records is
governed by Iowa Code Chapter 22. Bidders are encouraged to familiarize
themselves with Chapter 22 before submitting a Bid. Waukee CSD will copy and
produce public records as required to comply with Chapter 22 or other applicable
laws.
3.7 No Minimum Guaranteed
Waukee CSD anticipates that the awarded Bidder will provide services as
requested by Waukee CSD. Waukee CSD will not guarantee any minimum
compensation will be paid to the Respondent or any minimum usage of the
Bidders services.
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RFB WCSD-25-033 Parking Lot Striping and Pavement Marking
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
