Janitorial and Cleaning Services for City Parking Structures
| Location: | California |
|---|---|
| Posted: | Apr 14, 2026 |
| Due: | May 14, 2026 |
| Agency: | City of Alhambra |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP2M25-27 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP2M25-27
|
| Bid Title: |
Janitorial and Cleaning Services for City Parking Structures
|
| Category: | Request For Proposals |
| Status: | Open |
|
Attachment Preview
Date: April 13, 2026
Subject: REQUEST FOR PROPOSAL (RFP2M25-27)
To Provide Janitorial Services for City Parking Structures
To interested and qualified firms:
The City of Alhambra, Public Works Department, is soliciting Proposals from
qualified firms to provide Janitorial and cleaning Services for City Parking
Structures
Interested and qualified firms shall submit five (5) copies of their Proposals and
one (1) PDF file on a thumb drive no later than 10:00 AM on Thursday, May 14,
2026, to:
City Clerk's Office
RFP2M25-27
Joseph Villegas
Deputy Director, Public Works Department
City of Alhambra
111 S First Street
Alhambra, CA 91801
If you have any questions, please contact Joseph Villegas via email:
jvillegas@alhambraca.gov. Questions must be submitted by May 1, 2026, by 4:00
PM. In the subject line, write “RFP 2M25-27.”
This RFP and Attachments are posted on the City’s website under City Bid
Notices/RFPs.
Please review the RFP requirements and submit your proposal by the specified date.
Issued by:
Joseph Villegas
____________________________________
Joseph Villegas
Deputy Director, Public Works Department
City of Alhambra
Date: March 14, 2026
REQUEST FOR PROPOSAL (RFP2M25-27)
To Provide Janitorial Services for City Parking Structures
A. RFP INFORMATION
The City of Alhambra, Public Works Department, is soliciting Proposals from qualified firms to
provide Janitorial and cleaning services for City Parking Structures.
It is anticipated that a new janitorial company will be selected in May 2026, with services
commencing on July 1, 2026.
This RFP and Attachments are posted on the City’s website under City Bid Notices/RFPs.
B. PROJECT DESCRIPTION AND REQUESTED SERVICES
The City staff is soliciting Proposals from qualified and experienced companies to provide
comprehensive cleaning services, including emptying waste receptacles, removing debris, bi-
monthly pressure washing of stairways, and cleaning and sanitizing elevator floors, doors, and
interior walls. This includes the removal of graffiti. In addition, services shall include the use of
a vacuum sweeper truck for floor cleaning and other janitorial tasks necessary to maintain the
parking structures in a clean, safe, and presentable condition for public use.
The Contractor is required to provide qualified and dependable personnel with demonstrated
experience in performing janitorial and custodial services for public facilities. The firm’s assigned
personnel shall have the ability to properly clean, maintain, and service all designated areas within
buildings, structures, and properties owned or operated by the City. The City expects staff to be
regularly assigned as necessary to perform routine janitorial services, preventative cleaning, and
address any sanitation or facility maintenance needs that arise. The Contractor shall ensure
adequate staffing is available to provide consistent service and respond to any additional service
requests as required by the City.
The scope of services to be provided by the selected consultant please see: RFP2M25-27
Proposers are strongly encouraged to visit all three locations prior to submitting a proposal in
order to become thoroughly familiar with the site conditions and scope of services. Site visits
will enable proposers to accurately determine the level of effort required to perform the work.
Submission of a proposal shall be considered evidence that the proposer has satisfied
themselves as to all conditions affecting the work.
Proposed Staff:
It is imperative that the key personnel providing the required services have the background,
experience, and qualifications in similar projects.
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REQUEST FOR PROPOSAL (RFP2M25-27)
To Provide Janitorial Services for City Parking Structures
The general scope of services and key management and technical staff positions indicated above
are provided for the Consultants' guidance in preparing their Proposals. The Consultants shall
include in their Proposals in detail their approach, understanding, and scope of services, and staff
organization and qualifications, demonstrating how they will manage the project efficiently and
effectively.
C. CITY’S STANDARD MAINTENANCE SERVICES AGREEMENT
The RFP includes ATTACHMENT A - CITY’S STANDARD MAINTENANCE SERVICES
AGREEMENT. Proposers shall review the Agreement and provide a statement that they will
comply with all aspects of the Agreement, or provide any comments that they would like the City
to consider.
D. INSURANCE REQUIREMENTS
For insurance requirements, please see ATTACHMENT A, SECTION 26 - CITY’S STANDARD
MAINTENANCE SERVICES AGREEMENT.
E. CONSULTANT SELECTION METHODOLOGY
Upon receipt of Proposals, the City’s consultant selection committee will rank the responding
consultants and develop a short list of qualified consultants to invite for interviews. The final
ranking of consultants will be based on the interviews. The City will negotiate the final scope and
fee with the most qualified consultant.
The proposals will be evaluated based on several factors. These factors include:
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REQUEST FOR PROPOSAL (RFP2M25-27)
To Provide Janitorial Services for City Parking Structures
Evaluation Criteria
Project Understanding and Technical Approach: Consultant’s Scope of Work provided
in its Proposal. Demonstrated understanding of the scope of janitorial services
Cleaning methods, procedures, and frequency
Quality control and inspection procedures
Approach to handling special cleaning requests and emergencies, and Project
Understanding and Approach.
Max
Points
20
Similar Project Experience and Qualifications.
Experience providing janitorial services for similar facilities
Years of experience in the industry
Experience with municipal or public agency contracts
20
Staff training programs and certifications
Staffing Plan and Personnel,
Proposed staffing levels
Supervision and management structure
Employee screening and background checks
15
Availability of backup personnel
Work Plan and Schedule
Proposed cleaning schedule
Flexibility to accommodate City needs
10
Ability to perform services without disrupting operations
Responsiveness to service requests
Safety Program
Safety policies and procedures
Training on chemical handling and equipment use
10
OSHA compliance
Injury and incident prevention measures
Past Performance and References
Quality of past performance
Client references
Reliability and responsiveness
10
History of meeting contract requirements
Cost Proposal
Total monthly cost
Itemized cost breakdown
15
Cost competitiveness
Overall value to the City
Total Points
100
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REQUEST FOR PROPOSAL (RFP2M25-27)
To Provide Janitorial Services for City Parking Structures
F. CONTRACT AWARD
Any contract resulting from this RFP will be awarded to a firm whose proposal meets the technical
requirements of the RFP and is evaluated as the highest-ranked proposal. Proposals will be ranked
in accordance with the evaluation criteria stated in this RFP.
Negotiations regarding a fair and reasonable price will occur subsequent to consultant selection.
Should the City be unable to obtain a fair and reasonable price through negotiations with the
highest qualified proposer, the City shall enter into negotiations with the next highest qualified
proposer and may award that contract if the parties are able to arrive at a fair and reasonable price.
If that is unattainable, the City shall enter into negotiations with the next highest qualified proposer
in sequence until an agreement is reached.
G. REQUIRED FORMAT FOR TECHNICAL PROPOSAL SUBMITTAL
Please submit your Proposal in the format specified below:
Cover Letter:
Emphasize the project team's strengths and the firm’s experience. Include the name, address,
telephone number, title, and signature of the firm’s contact person for this proposal. The
cover letter shall state that the submittal is valid for 90 days.
Table of Contents:
Provide the contents of the proposal.
Section 1. Approach and Scope of Work:
Provide your understanding of the project and describe your approach. Provide a detailed
scope of work that your firm will utilize in delivering the requested services in an efficient
and cost-effective manner, and in compliance with all applicable federal, state, and local
laws, regulations, codes, and ordinances. The scope shall also describe quality control
procedures, staffing, supervision, scheduling, and any other elements necessary to
successfully perform the services.
In your approach, describe methods that you will use for quality control, budget/cost control,
schedule control, and document control.
Section 2. Project Team, Key Personnel and Resumes:
Provide an organization chart showing the names and responsibilities of key personnel and
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