RFB #TE1158 - Surveillance Equipment

Location:	Missouri
Posted:	Nov 18, 2025
Due:	Dec 1, 2025
Agency:	Park Hill School District
Type of Government:	State & Local
Category:	63 - Alarm, Signal, and Detection Systems
Publication URL:	To access bid details, please log in.

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RFB #TE1158

TECHNOLOGY SERVICES

7703 NW BARRY ROAD

KANSAS CITY, MO 64153

Phone: 816-359-6828

Email: RFP_Tech@parkhill.k12.mo.us

REQUEST FOR BID NUMBER: TE1158

The Park Hill School District, Technology Services, will accept separate sealed bids from qualified

persons or firms interested in providing the following:

SURVEILLANCE EQUIPMENT

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

BIDS MUST BE RECEIVED AND WILL BE OPENED AT

2:00 PM, CST, ON December 1, 2025

PLEASE MARK YOUR ENVELOPE "SEALED BID No. TE1158" AND

RETURN 3 COPIES & 1 USB FLASH DRIVE TO:

Park Hill School District, Technology Services

7703 NW Barry Road

Kansas City, MO 64153

It is the responsibility of interested firms to check the District's website at:

http://www.parkhill.k12.mo.us/requests-for-proposals,

for any addendums prior to the opening date and time of this Bid. All addendums must be signed and

included with the submitted response.

Park Hill School District Technology Services

TE1158 – Surveillance Equipment

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RFB #TE1158

BID NUMBER:

QUESTIONS DUE:

RESPONSES DUE:

TE1158

November 20, 2025 @ 2:00

PM CST

December 1, 2025 @ 2:00

PM CST

SIGNATURE PAGE

The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding,

agreement or connection with any person, firm, or corporation making a bid on the same project: (2) is in all

respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered

to bind the firm in whose name the bid is entered; (4) they have read the complete Request for Bid and

understand all provisions; (5) if accepted by Park Hill School District, this Bid is guaranteed as written and

amended and will be implemented as stated; and (6) mistakes in writing of the submitted Bid will be bidder

responsibility.

Name of Bidder:

Primary Contact:

Email Address:

Address:

City:

State:

Zip:

Phone Number:

Fax:

Signature: _________________________________

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RFB #TE1158

I. SCOPE

The Park Hill School District is soliciting bids from qualified persons or firms to provide Surveillance Equipment for

the District.

II. INSTRUCTIONS TO BIDDERS

A. All questions shall be submitted to RFP_Tech@parkhill.k12.mo.us and will be addressed by the District. If

there is significant information deemed necessary to be communicated to all potential bidders an

addendum(s) may be issued and posted on the District’s website. All addendums(s) must be signed and

included with the submitted bid.

B. It is the responsibility of each bidder before submitting a bid to examine the bidding documents

thoroughly and request an interpretation or clarifications soon after discovering any conflicts, ambiguities,

errors, or omissions in the bidding documents. Requests for clarification must be received no later than

2:00 PM, November 20, 2025.

C. The District reserves the right to reject any and all bids, to waive technical defects in bids, and to select the

bid(s) deemed most advantageous to the District.

D. The District reserves the right to award this contract in its entirety or to split the contract between bidders,

whichever is in the best interest of the District. The District may accept any item or group of items of the

bid unless qualified by specific limitation of the bidder.

E. Bids submitted on separate forms are not acceptable unless specified in the bid document. Failure to

complete bid forms to the satisfaction of Technology Services may result in the rejection of your bid.

F. Acceptance of this bid or any part thereof, in writing, within sixty (60) days after the closing date by

Technology Services shall constitute a legal and binding agreement; wherein, the supplier shall furnish the

supplies or material in accordance with the specifications and bid offer on the written order of the

Superintendent.

G. The bidder shall provide all transportation, labor, materials, and equipment to perform the work. Prices

shall include F.O.B. destination and inside delivery. In the event of errors in extension of total price(s), the

unit price(s) shall prevail.

H. Bids may be modified, cancelled or withdrawn prior to the above referred time and date only upon written

notice actually received by the District before referenced time and date. Bids may not be withdrawn for a

60-day period following the time and date for the receipt of bids.

I. Bids will be made on the enclosed form. Bidders are requested to comply in all respects with the bidding

documents and the instructions to Bidders.

J. Bidders are reminded that the District is exempt from manufacturers excise taxes, floor or sales taxes. Tax

exemption certificates will be issued upon request.

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III. RESPONDENT QUALIFICATIONS

A. Firm shall warrant that the products are newly built (NO GRAY MARKET OR REFURBISHED).

B. Firm shall purchase equipment directly from manufacturer or through manufacturer authorized channel

only, in accordance with all applicable laws and current manufacturer’s applicable policies at the time of

purchase.

C. Firm shall provide where source equipment was purchased from, which will be verified by the manufacturer

account manager.

D. Firm shall have the capacity and willingness to field calls/emails from Park Hill School District if a problem

occurs.

E. The firm will be willing to field follow up questions from Park Hill School District once the project is

completed.

F. The firm will provide full, detailed documentation of all aspects of the project.

IV. TERMS & CONDITIONS

In submitting a response to this Request for Bid vendors hereby understand the following:

A. Park Hill School District reserves the right to reject any and/or all bids and responses to these and/or related documents, to accept

any item(s) in the bids, to waive any irregularity in the bids, and further if determined to be non-responsive in any form, or if

determined to be in the best interest of Park Hill School District.

B. Park Hill School District interprets the term "Lowest Responsible and Best Bidder" as requiring Park Hill School District to:

(a)choose between the kinds of materials, goods, wares, or services subject to the bid, and (b) determine which bid is most suitable

for its intended use or purpose. Park Hill School District can consider, among other factors, such things as references, past

performance, the availability of service(s), part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance

of product and labor cost of items upon which bids are received. Bid responses will be rejected if all bid specifications are not

met.

C. That Bidder, if an individual, is of lawful age and competent to enter into and perform the Work contemplated and, if a

corporation, is duly incorporated and authorized to do business in this state.

D. That this Bid is made without any understanding or agreement with any other person, firm or corporation making a Bid for the

same purpose. That this Bid is made without any understanding or agreement with any other person, firm or corporation that

such person, firm or corporation refrain from bidding and this Bid is in all respects fair and without collusion or fraud.

E. That no member of the Board of Education of this District, nor any officer, employee or person whose salary is paid by said District,

in whole or in part, is directly or indirectly interested in this Bid or any labor or material to be supplied under any Contract or any

portion of the profits.

F. That the prices stated herein are net, exclusive of all federal, state and municipal sales and excise taxes.

G. Alternate bids (two or more bids submitted) will be considered for an award. Park Hill School District reserves the right to make

the final determination of actual equivalency or suitability of such bids with respect to requirements outlined herein. The bids

submitted, and any further information acquired through interviews, will become and is to be considered a part of the final

completed contract. If there is any variance or conflict, the bid specifications will control.

H. Bidders MUST mail completed copies of this entire document to Park Hill School District Technology Services, 7703 NW Barry

Road, Kansas City, MO 64153 on or before the date and time specified. Bids received after that time will not be accepted nor

considered.

I. It is the responsibility of each bidder, before submitting a bid, to examine the documents thoroughly, and request written

interpretation or clarifications soon after discovering any conflicts, ambiguities, errors, omissions in the bidding documents.

Requests for clarification must be sent to: RFP_Tech@parkhill.k12.mo.us and received no later than November 20, 2025 at 2:00

PM. The email must contain this bid number, name, date and numbered questions. Park Hill School District will not answer

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questions transmitted through facsimile or methods other than set forth in this paragraph. All questions will be answered in an

addendum, after question due date. Park Hill School District is not responsible for questions not received on or before the due

date, including emails lost due to spam filters or technical issues.

J. All requested information must be supplied. If bidders cannot respond to any part of this request, bidders should state the reason

they cannot respond and note an exception. Bidders may provide supplemental information to assist Park Hill School District in

analyzing its bid.

K. If the bidder refuses or fails to make deliveries of the materials within the times specified on the face of the Request for Bid or

purchase order, Park Hill School District may, by written notice, terminate the contract or purchase order.

L. The bidder will certify and warrant that goods, personal property, chattels, and equipment sold and delivered are free and clear

of any and all liens, or claims of liens.

M. The successful bidder will hold and save Park Hill School District, and its officers, agents, servants/employees harmless from

liability of any patented, or unpatented invention, process, article, or appliance manufactured, or used in the performance of the

contract, including its use by Park Hill School District. Vendors working on Park Hill School District property or on behalf of Park

Hill School District will be required to carry minimum insurance listed in bid document.

N. All items furnished, if applicable, must be the best of their respective kinds, and will be free from defects in material and

workmanship. Items will be subject to Park Hill School District inspection and approval at any time within 30 days after delivery.

If a substitution is made, it will be the decision of a Park Hill School District representative to determine if it is of equal quality.

Items furnished must be manufactured in compliance with all existing legal or governmental directives.

O. All bids shall be valid and constitute an irrevocable offer to contract on the terms and conditions contained in this Request for Bid

for sixty (60) months after opening. Contracts entered into based on submitted bids are revocable if contrary to law.

P. All project participants, consultants, engineers, contractors and subcontractors, must comply with all applicable Federal, State

and Local laws pertaining to contracts entered into by governmental agencies. All participants must comply with the Americans

with Disabilities Accessibility Guidelines (ADAAG).

Q. The bidder responding to this bid solicitation proposes to furnish all materials, labor, supplies, equipment and incidentals

necessary to provide the equipment/materials/services described herein in accordance with the Notification of Solicitation (if

applicable), Request for Information (if applicable), Request for Bid, Addenda, Contract, Bonds, Insurance, Plans, Specifications,

any Instructions, Mandatory Requirements and Conditions.

R. Unless specified elsewhere in the document, all prices quoted must be F.O.B. specified destination and will include all delivery,

handling, and any other charges related to delivery including surcharges.

S. The bidder hereby certifies that he or she has carefully examined all of the documents for the project, has carefully and thoroughly

reviewed this Request for Bid, has inspected the location of the project (if applicable), and understands the nature and scope of

the work to be done; and that this bid is based upon the terms, specifications, requirements, and conditions of the Request for

Bid documents. The bidder further agrees that the performance time specified is a reasonable time, having carefully considered

the nature and scope of the project as aforesaid.

T. It will be understood that any bid and any and/or all referencing information submitted in response to this Request for Bid will

become the property of Park Hill School District, and will not be returned. As an educational entity, Park Hill School District is

subject to making records available for disclosure after Board of Education approval of the recommendation.

U. Park Hill School District will not be responsible for any expenses incurred by any vendor in the development of a response to this

Request for Bid including any onsite (or otherwise) interviews and/or presentations, and/or supplemental information provided,

submitted, or given to Park Hill School District and/or its representatives. Further, Park Hill School District will reserve the right to

cancel the work described herein prior to issuance and acceptance of any contractual agreement/purchase order by the

recommended vendor even if the Board of Education has formally accepted a recommendation.

V. By submission of a response, the bidder agrees that at the time of submittal, he or she: (I) has no interest (including financial

benefit, commission, finder's fee, or any other remuneration) and will not acquire any interest, either direct or indirect, that would

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.