Commercial Vehicle Rental Services for 2027 Tinker AFB Airshow

This is a Sources Sought notice for market research purposes only. This is not a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of qualified businesses to provide commercial vehicle rental services for the Tinker Air Force Base (AFB) Airshow, scheduled for June 2027. The Government is seeking to identify sources that are capable of providing the required vehicles and services as detailed in the Performance Work Statement (PWS) excerpts below.

RFO Part 32 Notice to Offeror(s)/Supplier(s): "Funds are not presently available for this effort. No award will be made under any future solicitation until funds are available. The Government reserves the right to cancel any future solicitation, either before or after the closing date. In the event the Government cancels the solicitation, the Government has no obligation to reimburse an offeror for any costs."

3. Background

The 72nd Logistics Readiness Squadron (72 LRS) at Tinker AFB requires a short-term, commercial vehicle rental contract to support performer, dignitary, and mission-essential staff transportation during the upcoming airshow, scheduled for 5-6 June 2027. The objective is to secure a turnkey, Firm-Fixed-Price (FFP) vehicle fleet with zero financial or physical liability to the United States Government.

4. Summary of Requirements

The contractor shall provide all commercial vehicles, comprehensive zero-deductible insurance, routine maintenance, on-site logistics, and administrative management. Key requirements include:

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  Fleet Composition (Estimated 86 Vehicles):

  
  
  
  
  
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    59 Compact/Mid-Size Sedans (e.g., Ford Focus, Toyota Camry)

    
    
  
  
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    26 Multi-Passenger Vans (e.g., Dodge Grand Caravan, Ford Transit)

    
    
  
  
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    1 Light-Duty Pickup Truck (e.g., Ford F-150, Ram 1500)

    
    
  
  
  
  


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  Vehicle Standards: All vehicles must be late model (2023 or newer), clean, delivered with a full tank of fuel, and in prime operational condition.

  
  


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  Zero-Liability Model: The contract will require comprehensive, zero-deductible Loss/Collision Damage Waivers (LDW/CDW) and prohibit any post-rental claims for damage, loss, or wear-and-tear.

  
  


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  Delivery & Logistics: The entire fleet must be delivered to a designated staging area on Tinker AFB via commercial multi-car haulers on 3 June 2027 and retrieved on 8 June 2027. All transport personnel must comply with base access and security vetting.

  
  


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  Driver Authorization: The contractor must agree to a broad driver authorization clause covering any licensed military member, DoD civilian, or authorized performer without requiring individual driver add-ons or surcharges.

  
  


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  Administrative Compliance: Vendors must have an active SAM.gov registration (NAICS 532111) and be capable of submitting invoices electronically via Wide Area Workflow (WAWF).

  
  

5. Information Requested from Interested Parties

Interested parties are requested to submit a response that includes:

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   Vendor Profile:

   
   
   
   
   
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     Legal Company Name

     
     
   
   
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     Point of Contact (Name, Title, Email, Phone)

     
     
   
   
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     CAGE Code and Unique Entity ID (UEI)

     
     
   
   
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     Business Size/Socioeconomic Status (e.g., Small, SDVOSB, WOSB, Large)

     
     
   
   
   
   


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   Capability Statement: A brief statement (not to exceed 5 pages) describing your company's ability to meet the requirements outlined above. Please specifically address your ability to provide the specified fleet quantity and adhere to the zero-liability, insurance, and on-base delivery requirements.

   
   


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   Completed Questionnaire: Please complete and return the attached "Tinker AFB Airshow Vehicle Rental Questionnaire."

   
   


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   Feedback (Optional): Any questions or feedback regarding the requirements or the Draft PWS that would help clarify the Government's needs.

   
   

6. Response Submission

Please submit your responses via email to the point of contact listed below by [Insert Response Date and Time].

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  Primary Point of Contact:

  
  
  
  
  
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    Name: Mario Tedeschi

    
    
  
  
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    Organization: AFSC/PZIOA, Tinker AFB

    
    
  
  
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    Email: mario_cassiel.tedeschi@us.af.mil

    
    
  
  
  
  


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  Primary Point of Contact:

  
  
  
  
  
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    Name: Michael Shand

    
    
  
  
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    Organization: AFSC/PZIOA, Tinker AFB

    
    
  
  
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    Email: michael.shand@us.af.mil

    
    
  
  
  
  

7. Disclaimer

The Government does not intend to award a contract on the basis of this notice or to otherwise pay for the information solicited. This notice is for informational and planning purposes and is not to be construed as a commitment by the Government. The information provided may be used by the Air Force in developing its acquisition strategy and statement of work.