ITB 2026-007 Miscellaneous Concrete Repairs
| Location: | Virginia |
|---|---|
| Posted: | Jan 5, 2026 |
| Due: | Jan 29, 2026 |
| Agency: | City of Salem |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | ITB 2026-007 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
ITB 2026-007
|
| Bid Title: |
ITB 2026-007 Miscellaneous Concrete Repairs
|
| Category: | Bid Opportunities |
| Status: | Open |
|
Attachment Preview
CITY OF SALEM
PURCHASING DEPARTMENT
114 NORTH BROAD STREET
P.O. BOX 869
SALEM, VA 24153
PHONE (540) 375-3063 FAX (540) 375-4057
DATE: JANUARY 5, 2026
BIDS WILL BE RECEIVED BY THE CITY OF SALEM IN THE PURCHASING DEPARTMENT, LOCATED AT 114 NORTH BROAD STREET, P.O. BOX 869, SALEM,
VIRGINIA 24153. ANY QUESTIONS CONCERNING THIS INVITATION TO BID (ITB) SHOULD BE DIRECTED TO BENJAMIN DENTON, PURCHASING MANAGER AT
(540) 375-3063 OR BY EMAIL AT BKDENTON@SALEMVA.GOV.
INVITATION TO BID #:
BID DESCRIPTION:
DATE AND TIME BID DUE:
2026-007
MISCELLANEOUS CONCRETE REPAIRS
JANUARY 29, 2026 AT 3:00 PM EST
TO BE CONSIDERED, BIDS MUST BE RECEIVED BY HAND DELIVERY, MAIL, OR ELECTRONICALLY ON EVA AT EVA.VIRGINIA.GOV. SEE
INSTRUCTIONS TO BIDDERS BELOW. ANY BID RECEIVED AFTER THE ABOVE DATE AND TIME FOR SUBMITTAL, WHETHER BY MAIL OR
OTHERWISE, WILL BE MARKED “LATE” AND RETAINED UNOPENED IN THE PROCUREMENT FILE. FAXED OR EMAILED BIDS ARE NOT
ACCEPTABLE.
AWARD WILL BE MADE IN THE BEST INTEREST OF THE CITY OF SALEM, THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE INFORMALITIES,
AND TO PURCHASE ANY PART OF, OR THE WHOLE OF, THE ITEMS AND/OR SERVICES LISTED IN THIS INVITATION TO BID.
NO BID MAY BE WITHDRAWN AFTER OPENING EXCEPT FOR CLERICAL ERRORS, AS SET FORTH IN SECTION 2.2-4330 OF THE VIRGINIA CODE. BIDDER MUST
GIVE THE CITY A NOTICE IN WRITING OF THE REQUEST TO WITHDRAW A BID WITHIN TWO (2) BUSINESS DAYS AFTER THE CONCLUSION OF THE BID OPENING.
ALL BIDS SHALL BE F.O.B. SALEM, VIRGINIA, AND SHALL INCLUDE THE EARLIEST DELIVERY DATE.
THE CITY OF SALEM WILL FURNISH A TAX EXEMPTION CERTIFICATE, AND NO BID SHALL INCLUDE ANY FEDERAL OR STATE TAXES.
TERMS ARE NET 30 UNLESS OTHERWISE STATED IN THIS INVITATION TO BID.
IN ACCORDANCE WITH CODE OF VIRGINIA, SECTION 2.2-4343.1, THE CITY OF SALEM DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.
BIDDER ACKNOWLEDGMENT & DATA SHEET
DATE:
LEGAL NAME OF BUSINESS (PRINT):
ADDRESS:
AUTHORIZED SIGNATURE:
PRINT OR TYPE AUTHORIZED SIGNATURE NAME & TITLE:
PHONE NUMBER:
FAX NUMBER:
EMAIL ADDRESS:
VA CONTRACTOR’S LICENSE #:
VIRGINIA STATE CORPORATION COMMISSION (SCC) ID #:
BUSINESS LICENSE #:
BY SIGNING THIS INVITATION TO BID (ITB), THE BIDDER ACKNOWLEDGES THAT HE/SHE FULLY UNDERSTANDS THIS ITB AND
THAT IT MEETS OR EXCEEDS ALL SPECIFICATIONS LISTED OR REFERENCED.
Page 1 of 18
ITB # 2026-007
MISCELLANEOUS CONCRETE REPAIRS
GENERAL INFORMATION:
The City of Salem, Virginia, is requesting sealed bids from qualified and licensed Contractors for all labor, materials,
and equipment needed to complete miscellaneous concrete repairs to various streets and properties throughout
the City, in accordance with Invitation to Bid (ITB) # 2026-007.
This Invitation to Bid consists of the following (including any Addendums that the City may issue). Each Bidder
should carefully read and review ALL documents:
1. All Sections of Invitation to Bid # 2026-007
2. Bid Form and Compliance Checklist (Attachment A)
3. Bid Bond (Attachment B)
4. List of Addresses/Intersections (Attachment C)
5. General Terms and Conditions (Attachment D)
The City of Salem invites any qualified Bidder to respond to this ITB by submitting a Bid for such work, service,
and/or items consistent with the terms and conditions herein set forth.
INSTRUCTIONS TO BIDDERS:
A. Sealed Bids must be received by hand delivery, mail or electronic submission through eVA by 3:00 PM EST
Thursday, January 29, 2026.
B. If hand delivering or mailing a sealed bid response, the bid package must be received by Benjamin Denton
of the City of Salem Purchasing Department, 114 North Broad Street, Salem, VA 24153, on or before the
stated bid due date and time.
Bidders shall submit one (1) original, marked as such, and two (2) copies, marked as such, of their bid in a
sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing
Department - ITB # 2026-007 Miscellaneous Concrete Repairs.”
C. If submitting a bid response electronically on eVA at www.eva.virginia.gov, bidders must ensure that they
are a registered vendor in eVA. Bids can be found under the Business Opportunities Tab > Virginia Business
Opportunities (VBO). There is no cost to register. If bidder encounters any issues submitting an online bid
through eVA, bidder shall contact eVA Customer Care for assistance at 1-866-289-7367 or email them at
eVACustomerCare@dgs.virginia.gov.
Note: The City of Salem is not responsible for any delays in submission caused by the eVA platform, vendor
registration, or internet outage. Please ensure you have allotted ample time to submit your bid document(s).
The bidder has the sole responsibility to have the bid submitted on or before the date and time set for closing.
D. The contents of all bids received will be read aloud and made public for the information of Bidders and other
interested parties who may be present in person, or by representative at 3:00 PM ET on Thursday, January
29, 2026, in City Council Chambers, located at City Hall, 114 North Broad Street, Salem, Virginia, 24153.
E. Any bids received after the mentioned time and date will be marked “late” and retained unopened in the
procurement file. Faxed or emailed bids will not be accepted.
F. Each Bidder is solely responsible for ensuring that they have the current, complete version of the Bid
documents, including any addendum(s), before submitting. The City is not responsible for any Bid
documents obtained from any source other than the City.
G. Bid submittal must include:
1. Bidder Acknowledgment & Data Sheet, Page 1 of this ITB.
2. Bid Form (Attachment A), Pages 7-9 of this ITB.
3. Bid Bond Form (Attachment B), Page 10 of this ITB.
4. Any Addendums that the City may issue.
Page 2 of 18
ITB # 2026-007
MISCELLANEOUS CONCRETE REPAIRS
H. For questions regarding this bid, please contact:
Benjamin Denton, Purchasing Manager
114 N. Broad Street
P.O. Box 869
Salem, VA 24153
Email: bkdenton@salemva.gov
I. All questions and clarifications must be submitted in writing by 3:00 PM ET on January 16, 2026.
J. During an active solicitation, all communications (email, phone, text, letter) must be conducted through the
Purchasing Department. The Purchasing Department will coordinate responses to any inquiries, as
necessary. If any vendor involved in a pending solicitation or bid, violates this communication protocol, any
submittals from the vendor may be rejected/disqualified at the discretion of the Purchasing Department.
K. All Bids must be signed by an authorized representative on the forms provided with this Bid. No changes
are to be made to the Bid Form. Any changes to Bid amounts must be initialed.
L. The Successful Bidder shall be responsible for the removal of all waste and cleanliness of all work.
M. The City’s procedures for withdrawal of bids (construction or other than construction) is set forth in Section
2.2-4330 of the Virginia Code.
N. Each Bidder is advised that the Ethics in Public Contracting and Conflicts of Interests Act of the Code of
Virginia applies to this Bid. Such information should be provided with the Bid response.
O. Failure to submit all required pages and information may result in the Bid to be considered non-
responsive.
P. It is the sole responsibility of the Bidder for any cost incurred in the preparation and submission of this Bid.
Q. A Bidder organized as a stock or non-stock corporation, limited company, business trust or limited
partnership or registered as a registered limited liability partnership shall be authorized to transact business
in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the
Code of Virginia or as otherwise required by law. Any business entity described herein that enters into a
Contract with the City pursuant to the Virginia Public Procurement Act 2.2-4300 et seq. shall not allow its
existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if
so required under Title 13.1 or Title 50 of the Code of Virginia, to be revoked or cancelled at any time during
the term of the Contract. The City may void any Contract with a business entity if the business entity fails to
remain in compliance with the provisions of this section. Please contact the SCC to determine whether
your firm should register.
R. BID GUARANTEE: Each bid must be accompanied by a bid guarantee which shall be not less than five
percent (5%) of the largest amount of which BID is made and, at the option of the bidder, may be a certified
check, bank draft, or bid bond. No bid will be considered unless it is so guaranteed. Certified check or bank
draft shall be made payable to the City of Salem. Cash deposits will not be accepted. The bid guarantee
shall ensure the execution of the contract and the furnishing of performance and payment bonds by the
successful bidder as required by the specifications.
S. PERFORMANCE/PAYMENT BONDS: The bidder must be able to obtain a performance bond and payment
bond in the amount of 100% of the bid estimate. This bond can be in the form of Letter of credit, Bank
Insurance, or cash. Failure to obtain the performance bond will result in disqualification of the bid.
Performance and/or payment bonds must be open for as long as the project is open per the Contract
documents.
T. Must have a valid City of Salem business license, if required. Clarification concerning City of Salem license
requirements should be directed to the Commissioner of the Revenue, telephone number (540) 375-3019.
Page 3 of 18
ITB # 2026-007
MISCELLANEOUS CONCRETE REPAIRS
U. If an award is made for the item(s) and/or services requested, a notice of award will be made which will be
posted for public review on the City of Salem Purchasing website under Current Bid Opportunities at
https://www.salemva.gov/Bids.aspx, or by contacting Purchasing directly at (540) 375-3063 to request a
copy of the award notification.
QUALIFICATIONS REQUIRED:
The Successful Bidder must have a valid Virginia Class A Contractors License and be able to demonstrate at least
three (3) years of experience with similar projects. A copy of the Class A Contractors License must be submitted
with the bid.
SCOPE OF WORK/SPECIFICATIONS:
Attachment A to this ITB includes a compliance checklist which lists the specification requirements.
Each Bidder should carefully read and review all documents.
WORK HOURS:
Work hours on main and/or heavily traveled roads shall be Monday through Saturday from 9:00 a.m. to 3:00 p.m.
Work hours on all other roads shall be Monday through Saturday from 7:00 a.m. to 5:00 p.m.
Work outside of these hours must be approved by City personnel.
WARRANTY AND GUARANTEE:
The Contractor shall warranty and guarantee all work performed under the resulting Contract for a period of one
(1) year from the date of acceptance.
The Contractor agrees that his/her obligation shall survive termination of the Contract. The Contractor agrees that
neither the final certificate, final payment, occupation nor use of the work by the City shall relieve the Contractor
from negligence, faulty material or equipment or workmanship from failure to comply with the Contract documents.
If in fulling the requirements of the Contract or of any guarantee embraced therein or required hereby, the
Contractor disturbs any work guaranteed under another Contract, he/she shall restore such disturbed work to the
to a condition satisfactory to the City, and shall guarantee such restored work to the same extent as it was
guaranteed under such other contract.
If the Contractor, after notice, fails to proceed promptly to comply with the terms of the guarantee, the City may
have the defects corrected and the Contractor and his/her surety shall be liable for all expenses incurred.
The Contractor warrants and guarantees to the City that all materials and equipment will be new unless otherwise
specified and that all work will be of good quality, free from faults or defects and in accordance with the
requirements of the Contract documents and of any inspections or tests. All unsatisfactory work, all faulty or
defective work, and all work not conforming to the requirements of the Contract documents or of such inspections,
tests, or approvals shall be considered defective. Prompt notice of all defects shall be given to the Contractor. All
defective work, whether or not in place, may be rejected, corrected, or accepted.
Except as otherwise specified, all work shall be guaranteed by the Contractor and his/her sureties against defects
resulting from the use of faulty or inferior materials, equipment, or workmanship for one (1) year from the date of
final completion of the work as signified by acknowledgement of receipt of final payment by the Contractor.
If, within any guarantee period, repairs or changes are required in connection with guaranteed work, which in the
option of the City, are rendered necessary as the result of the use of materials, equipment, or workmanship which
are inferior, defective, or not in accordance with the terms of the Contract, the Contractor shall, promptly upon
receipt of notice from the City, and without expense to the City, place in satisfactory condition, in every particular,
all of such guaranteed work; correct all defects therein; make good all damage to the building or site, or equipment
or contents thereof, which in the opinion of the City, is the result of the use of materials, equipment or workmanship
which are inferior, defective, or not in accordance with the terms of the Contract; and make good any work or
Page 4 of 18
ITB # 2026-007
MISCELLANEOUS CONCRETE REPAIRS
material, or the equipment and contents of said building or site, disturbed in fulfilling any such guarantee.
CONTRACT AWARD:
The resulting Contract will be awarded to the lowest responsible and responsive bidder whose bid, conforming to
this Invitation to Bid, is most advantageous to the City, considering price and any other evaluation criteria set forth
in the bid documents and consistent with the Virginia Procurement Act, the City’s Code, the City’s Procurement
Policies and Procedures and other applicable law.
A. Responsible Bidders: In determining a Bidder is a responsible Bidder as defined herein, at minimum, the
following criteria will be considered:
1. The ability, capacity and skill of the Bidder to perform the Contract or provide the service required
under the Solicitation;
2. Whether the Bidder can perform the Contract or provide the service promptly, or within the time
specified, without delay or interference;
3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;
4. The quality of performance of previous Contracts or Services;
5. The previous and existing compliance by the Bidder with laws and ordinances relating to the
Contract or Services;
6. The sufficiency of the financial resources and ability of the Bidder to perform the Contract or provide
the service;
7. The quality, availability and adaptability of the Goods or Services to the particular use required;
8. The ability of the Bidder to provide future maintenance and service for the use of the subject of the
Contract;
9. The number and scope of the conditions attached to the Bid;
10. Whether the Bidder is in arrears to the City on debt or Contract or is a defaulter on surety to the City
or whether the Bidder's City taxes or assessments are delinquent.
B. Responsive Bidders: In order for a Bidder to be considered a responsive Bidder, the Bid submittal must
include all information required and/or requested in this Invitation to Bid.
SUCCESSFUL BIDDER’S RESPONSIBILITY:
The Successful Bidder shall be responsible for the work to be done by any subcontractor(s) and shall assure
compliance with all requirements of this Contract. The Successful Bidder shall be responsible for completely
supervising and directing the work under this Contract and all subcontractors that may be utilized.
Subcontractor(s) who perform work under this Contract shall be responsible to the Successful Bidder. The
Successful Bidder shall, however, remain fully liable and responsible for the work to be done by his
subcontractor(s).
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 5 of 18
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.