2025 Urban Water Management Plan RFP

NOTICE IS HEREBY given that the City of Hayward (City) invites sealed proposals for 26-009, 2025 Urban Water Management Plan (UWMP). Each proposal shall be in accordance with the general provisions for purchase of work and services on file in the office of Public Works & Utilities, 777 B Street, Hayward, CA 94541-5114. All proposals must be submitted to the City's eProcurement Portal by 5:00 p.m. on September 23, 2025 and clearly identified with the Request for Proposals (RFP) title, number, company name, and due date. It is the sole responsibility of the proposing firm to ensure that proposals are received prior to the closing time, as late proposals will not be accepted and deemed non-responsive.

The City is seeking a qualified Consultant to prepare the City's UWMP and Water Shortage Contingency Plan (WSCP) in full compliance with the California Urban Water Management Planning Act ( Water Code §10610 through §10657) and the California Department of Water Resources (DWR) 2025 Urban Water Management Plan Guidebook for Water Suppliers (DWR Guidebook) . The project will be overseen by City staff from the Public Works & Utilities Department and will include staff from Water Resources and Utilities Operations and Maintenance.

The City of Hayward, California is in Alameda County and is known as the “Heart of the Bay” because of its central and convenient location to San Francisco, Oakland, and San Jose. It is served by an extensive network of freeways and bus lines and has two BART stations and an Amtrak station. Currently, it is estimated that there are approximately 163,000 residents in the City.

The primary objective of this project is to develop a 2025 UWMP and WSCP that meets the requirements of California Water Code (CWC) Section 10620(a). The UWMP guidelines require all urban water suppliers, either publicly or privately owned, serving municipal water to 3,000 or more customers or supplying more than 3,000 acre-feet annually to prepare and adopt an UWMP and update it every five years.

Since 1962, the City’s sole source of potable water has been supplied from the San Francisco Public Utilities Commission’s (SFPUC) Regional Water System. The City is a member agency of the Bay Area Water Supply and Conservation Agency (BAWSCA), a special district, comprised of twenty-six member agencies that purchase wholesale water from the SFPUC. BAWSCA represents the interests of SFPUC wholesale water customers, by coordinating and providing regional water supply planning, resource development, and water conservation program services to the wholesale purchasers of water from the SFPUC’s Regional Water System.

The City’s water system provides water services for residential, commercial, industrial, institutional and fire suppression purposes. The City owns and operates a municipal wastewater collection system and Water Resource Recovery Facility (WRRF) that serves most of the City, as well as a small number of properties in unincorporated areas of Alameda County. The City is a founding member of the East Bay Dischargers Authority, a Joint Powers Authority that disposes treated wastewater through a deepwater outfall to the San Francisco Bay. The City also owns and operates a recycled water treatment facility that produces disinfected tertiary recycled water for irrigation purposes.

The Urban Water Management Planning Act requires urban water suppliers to describe and evaluate its sources of water supply, current and projected potable and non-potable water demands, water supply reliability, demand management measures, calculation of baselines and targets to comply with SB X7-7, and distribution system water loss reporting. A completed UWMP serves as a long-range planning document for water supply, a source document for preparing General Plans, and a foundational document for Water Supply Assessments. A UWMP may be required to meet funding eligibility for some State programs, loans and grants for water resources studies and projects. Information from the City’s water demand model and Urban Water Use Objective (UWUO) projections will support development of the City’s 2025 UWMP and long-term resource planning to ensure adequate water supplies are available to meet existing and future water needs.

The Water Shortage Contingency Plan (WSCP) is a strategic planning document that outlines how the City will prepare for and respond to water shortages. In accordance with CWC 10632, all urban water suppliers must develop and adopt a WSCP as part of its UWMP. Water shortages can arise for various reasons, including drought, catastrophic events, or when available supply cannot meet customer demand. The WSCP provides a structured framework for addressing such shortages, by establishing standardized action levels, incorporating prescriptive information and response measures for catastrophic supply interruptions. The WSCP also describes procedures for conducting the Annual Water Supply and Demand Assessment (AWSDA), which is to be submitted to the California Department of Water Resources (DWR) on or before July 1 every year. The 2025 UWMP including the WSCP, must be adopted and submitted to DWR by July 1, 2026.