CITY OF GAINESVILLE
REQUEST FOR PROPOSAL
RFP No. (26014)
(Wet Well Cleaning & Disposal)
Proposal Release:
Proposal Questions Deadline:
Proposal Due Date:
Award Date:
(April 6, 2026)
(April 16, 2026 @ 10:00am)
(April 30, 2026 @ 2:00pm)
(April 30, 2023) EST
Postal Return Address:
City of Gainesville
Department of Water Resources
757 Queen City Parkway, SW
Gainesville, GA 30501
Courier Delivery Address:
City of Gainesville
Department of Water Resources
757 Queen City Parkway, SW
Gainesville, GA 30501
City of Gainesville
Request for Proposal
RFP No. (26014)
(Wet Well Cleaning & Disposal)
Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City
Pkwy, SW, Gainesville, GA. 30501 until (2:00pm)., (April 30, 2026), for the Purchase of (Wet Well Cleaning &
Disposal). Bids will be opened at 1006 S. Bradford Street, Ext. Gainesville, GA. 30501
OVERVIEW
The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide (Wet Well
Cleaning & Disposal) for its (Department of Water Resources).
The City desires to purchase (Wet Well Cleaning & Disposal). (Wet Well Cleaning & Disposal) is expected to be
available for use at the (Department of Water Resources) not later than (July 1, 2026).
PROPOSAL CORRESPONDENT
Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be
directed to the Department of Water Resources correspondent listed below:
(Tammy Grier)
City of Gainesville
1006 S. Bradford Street, Ext. Gainesville, GA. 30501
Phone: (770.531.2663)
FAX: (770.531.2672)
(tgrier@gainesvillega.gov)
Unauthorized contact regarding the Proposal with other Gainesville City employees may result in
disqualification. Any oral communications will be considered unofficial and non-binding on the City of
Gainesville. Vendor should rely only on written statements issued by the Proposal correspondent.
PROPOSAL QUESTIONS
All questions must be submitted in writing to the Proposal correspondent named above. Questions must be
received by 10:00 a.m., (04/16/26). A list of questions and answers will be provided to all know proposers
and by request. Requests may be made to the Proposal correspondent named above.
PROPOSAL RESPONSE DATE AND LOCATION
The Department of Water Resources must receive the vendor’s Proposal in a sealed envelope, in its entirety,
not later than (2:00pm), Eastern Standard Time in Gainesville, Georgia on (April 30, 2026). Proposals arriving
after the deadline will be returned unopened to their senders. All Proposals and accompanying
documentation will become the property of the City of Gainesville and may not be returned. One (1) original
and (1) copy of this Proposal must be submitted to allow for evaluation. Proposals must be clearly marked on
the outside of the package:
(Wet Well Cleaning & Disposal #26014)
Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility
for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Proposal
receipt. Late Proposals will not be accepted nor will additional time be granted to any vendor. Proposals may
not be delivered by facsimile transmission or other telecommunication or solely by electronic means.
Proposal Schedule:
Proposal Release:
(April 6, 2026)
Proposal Questions Deadline:
(April 16, 2026 @ 10:00am)
Proposal Due Date:
(April 30, 2026 @ 2:00pm)
Award Date:
(April 30, 2023) EST
WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville
reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept
any portion thereof if it is determined that either method results in lower costs, better service, final
satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Determination of
best response to Proposal will be the sole judgment of the City of Gainesville. Proposals shall remain valid for
ninety days for the date of Proposal opening.
PROPOSAL REJECTION
The City of Gainesville reserves the right to reject any or all Proposals at any time without penalty.
Any vendor, who acts as a supplier to another vendor submitting a Proposal and also submits a Proposal of
their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice
of unethical or immoral business practices. Any vendor associated with this practice may be banned from
doing business with the City of Gainesville for up to three years.
MODIFICATION OF PROPOSALS
Any clerical mistake that is patently obvious on the face of the Proposal may, subject to the limitations
described below, be corrected upon written request and verification submitted by the proposers. A
nonmaterial omission in a Proposal may be corrected if the Administrative Service Department determines
that correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be
deemed material and shall not be corrected after Proposal opening:
(1) Price Information; and
(2) Any required Insurance
WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn at any time prior to the Proposal opening. After Proposals have been publicly
opened, withdrawal of a Proposal shall be based upon the following:
The Proposer shall give notice in writing of his claim of right to withdraw his Proposal due to an error within
two business days after the conclusion of the Proposal opening procedure. Proposals may be withdrawn from
consideration if the price is substantially lower than the other Proposals due solely to a mistake therein,
provided the Proposal was submitted in good faith, and the mistake was a clerical mistake as opposed to a
judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a
quantity of work, labor or material made directly in the compilation of the Proposal, which unintentional
arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from
inspection of original work papers, documents and materials used in the preparation of the Proposal sought to
be withdrawn. The proposer’s original work papers shall be the sole acceptable evidence of error and mistake
if he elects to withdraw his Proposal. If a Proposal is withdrawn under the authority of this provision, the
lowest remaining responsive Proposal shall be deemed to be the low Proposal.
NON-ENDORSEMENT
As a result of the selection of a vendor to supply Services and/or services to the City of Gainesville, the City of
Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The
vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,
brochures, sales presentation or the like without the express written consent of the City of Gainesville.
PROPRIETARY PROPOSAL MATERIAL
Any information contained in the Proposal that is proprietary will be neither accepted nor honored. All
information contained in this Proposal is subject to public disclosure.
RESPONSE PROPERTY OF THE CITY OF GAINESVILLE
All material submitted in response to this request becomes the property of the City of Gainesville. Selection or
rejection of a response does not affect this right.
NO OBLIGATION TO BUY
The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor. The
release of this Proposal does not compel the City of Gainesville to purchase.
COST OF PREPARING PROPOSALS
The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of
Proposals and demonstrations submitted in response to this Proposal.
NUMBER OF PROPOSAL COPIES REQUIRED
Vendors are to submit one (1) original Proposal and one (1) copy.
ADDENDA
Proposers are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to
submitting a Proposal. The address is http://www.gainesville.org/purchasing
PROPOSAL AWARD AND EXECUTION
The City will select the Proposal that, in its sole discretion, is the most responsive and responsible Proposal to
the City. The City reserves the right to make any award without further discussion of the Proposal submitted;
there may be no best and final offer procedure. Therefore, the Proposal should be initially submitted on the
most favorable terms the vendor can offer. The specification may be altered by the City of Gainesville based
on the vendor’s Proposal and an increase or reduction of services with the manufacturer may be negotiated
before Proposal award and execution.
LOCAL VENDOR PREFERENCE
Local Vendor means a Proposer or offeror which operates and maintains a brick and mortar business, i.e. a
physical business address, within the city limits of the City of Gainesville, has a current business license, has
paid in full all real and personal taxes owed the City, is considered a vendor in good standing with the City and
can obtain an active vendor status.
A local vendor may receive an opportunity to match for purchases, Proposals, Proposal or contracts over
$20,000 and less than $150,000. The local vendor may be given an opportunity to match the lowest price
Proposal, if the quotation or Proposal of the local vendor is within 3% of the lowest price Proposal by a non-
local vendor. In the event a local vendor matches the lowest price Proposal, including all other terms, quality,
services and conditions, then the local vendor shall be awarded the contract.
In the event the price Proposal of more than one local vendor is within 3% of the lowest overall price Proposal
of a non-local vendor, the local vendor with the lowest Proposal will be given the first opportunity to match
the lowest overall price Proposal. If this local vendor declines to match the price Proposal, then the local
vendor with the next lowest Proposal within 3% will be given the opportunity to match the lowest Proposal.
This process will continue with all local vendors having Proposal within 3% of the lowest overall Proposal by a
non-local vendor.
Policy to be stated. This policy shall be so stated in all applicable solicitations.
Exemptions. This provision does not apply to public works construction projects or road projects pursuant to
the laws of the State of Georgia (O.C.G.A §36-91 or §32-4).
PROPOSAL REQUIREMENTS/EVALUATION CRITERIA
The City will evaluate all written submittals. It is incumbent upon the proposers to demonstrate within their
Proposals how each requirement will be satisfied. All Proposals must meet the specification as outlined in this
Proposal. The City reserves the right to investigate the qualifications and experience of the proposers, or to
obtain new Proposals. Proposals not sufficiently detailed or in an unacceptable form may be rejected by the
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
