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LIMITED TO MASTER CONTRACTORS
Only Master Contractors that are awarded a contract under the Hardware  and Associated Equipment and Services 2012 Master Contract, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.
BID SUBMISSION INSTRUCTIONS
Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.
Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under Vendor Instruction.
Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.
• All bids must be password protected by the bidder prior to submission.
• Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.
• DO NOT SEND PASSWORDS WITH BID E-MAIL.
• The password must be e-mailed separately from the bid after the bid due date.
Questions Due (Closing) Date and Time:
4/22/2026 at 5:00 PM EDT
Questions must be submitted in writing with the subject line, “Question for PORFP # E00P6600417” and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.
SPECIAL REQUIREMENTS
1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.
2. Purchase new and unused equipment.
3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.
4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.
5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.
6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.
7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.
8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.
9. If applicable, the Master Contractor must provide a Mercury Affidavit:
https://doit.maryland.gov/contracts/Documents/Hardware and Associated Equipment and Services 2012
10. A “No Bid” form must be completed and submitted