REQUEST FOR BIDS FOR GRAVEL PIT MINING

2400 N. Elm Road, Jackson, Michigan 49201 * Phone: (517) 788-4230 * Fax: (517) 788-4237
____________________________________________________________________________________
REQUEST FOR BIDS
FOR
GRAVEL PIT MINING
BID OPENING:
October 20, 2026 at 10:15 AM EST
Submit bids by email to jcouling@mijackson.org.
DO NOT submit bids through BidNet.
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REQUEST FOR BIDS
JACKSON COUNTY DEPARTMENT OF TRANSPORTATION
JACKSON, MICHIGAN
(517) 788-4230
BID SUMMARY
RFB Number: RFB #205
Commodity/Service Being Requested: Gravel Pit Mining (Behling road pit in Jackson County MI.)
Type of Solicitation: Request for Bids (RFB) - It is the intention of Jackson County to competitively
award to a qualified company that has demonstrated their ability for comparable work.
Statewide Cooperative Contract: As a result of this RFB, Jackson County will work with the CoPro+
Cooperative Bid Program to market and extend the resulting contract to other government municipalities
throughout the State of Michigan. The firm will be competitively selected as having been qualified as
defined within the qualification section of this RFB. The contract will enable public municipalities to
"piggyback" and purchase mineral aggregate services through this competitive process.
Resulting Contract Term: Project must be completed by October 31, 2027, unless otherwise approved
by Jackson County.
Calendar of Events - Timetable
Bid Release: October 6, 2026
Due Date for Receipt of Questions: October 13, 2026
Questions and Answers Posted: October 14, 2026
Quotes Due by (10:00 a.m./ EST) *: October 20, 2026
*Any response received later than the specified deadline may be disqualified.
This Request for Bids is being made by the Jackson County Department of Transportation. All references
contained herein to "county" shall be construed to mean Jackson County. This Request, together with all
pages, documents, and attachments contained herein or subsequently added or made a part hereof,
submitted as a fully and properly executed bid, shall constitute a contract with Jackson County, subject to
the limitations set forth herein and any specific quantities that Jackson County may commit to herein and
the successful and most responsible bidder, as determined by Jackson County.
RFB Access:
Jackson County officially posts bid documents online at https://www.mijackson.org/Bids.aspx and BidNet
via Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn sites. It will be
the bidder's responsibility to monitor for any addendums or amendments to this solicitation.
Communications and Contacts with Jackson County Personnel:
All contact with Jackson County regarding this RFB or any matter relating thereto must be sent in writing
via e-mail to: Jim Couling (jcouling@mijackson.org). This is to ensure fair consideration for all interested
vendors. The County prohibits communications to or with any other employee at the departmental level
during the submission and evaluation period.
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Section 1.0 - SPECIFICATIONS AND SCOPE OF WORK
1.1 INTRODUCTION TO SPECIFICATIONS
Jackson County Department of Transportation (JCDOT) is seeking bids for qualified, established,
and professional contractors to mine 17,500 cubic yards of 23A gravel and 7500 cubic yards of
34" x 1" natural stone from a pit located on Behling Road in Jackson County. This project must
be completed by October 31, 2027, unless otherwise approved by Jackson County. Bid prices
must remain firm for the course of this contract. The most responsive bid must include the
following specifications and requirements:
1.2 SPECIFICATIONS
a) All materials are to meet current Michigan Department of Transportation specifications for 23A
Gravel. The Jackson County Department of Transportation (JCDOT) or its authorized
representatives will take three (3) (one at the beginning of the pile) test samples obtained from
the stockpile in accordance with the current MDOT Inspection Manual. Should three (3)
consecutive tests fail, the entire pile will be rejected. All materials must meet the current MDOT
specifications for coarse aggregates, dense-grade aggregates, and open graded aggregates.
b) Bidders are required to provide a pit management plan that is designed to detail methods to
minimize and manage environmental impacts of gravel extracting and cartage operations and
provide for the rehabilitation of the site.
c) The pit is located on Behling Road at the cross road of Bath Mills road in Jackson County.
d) JCDOT is concerned with the proper use of its current deposits. Every year increased
regulations make it more difficult to locate and open new aggregates. Bidders are instructed to
include in their bid, a proposed pit management plan. In addition to the sketch, JCDOT requires
the proposed plan to show determining factors in achieving the best pit management for
JCDOT. Contractor must comply with all Concord Township zoning ordinances, all Michigan
Department of Environmental Quality (DEQ) regulations, all Mine Safety and Health
Administration (MSHA) pit operations regulations and all state and federal regulations.
e) JCDOT requires that the method of stockpiling used achieve maximum uniformity. The Bidder
must submit a "stockpile plan" with their bid response. Said plan must at a minimum include
methods of stockpiling (including equipment used), and proposed techniques for minimizing
segregation. Stockpiles that appear segregated will be rejected on visual inspection by JCDOT.
f) All potential bidders are encouraged to complete a site inspection of the proposed gravel pit.
Site inspection is not mandatory but highly recommended. Submission of a bid will be deemed
conclusive evidence that such an inspection was made or that such an inspection was waived,
and submission of a bid constitutes a waiver by each bidder or all claims of error in the bid,
withdrawal of bid, or payment of extras or a combination thereof or any revision thereof. Contact
the following to arrange a site inspection:
Jim Couling
jcouling@mijackson.org
517-740-1926
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1.3 WORK METHODS, PERFORMANCE, AND REQUIREMENTS
a) Submission of bid is verification the contractor has examined the specifications and work
described herein, and is fully informed as to the nature of the work and the conditions relating
to its performance and understands that the quantities shown are approximate only and are
subject to either increase or decrease.
b) Upon award of this agreement, the Contractor must perform the work according to the dates
and project as assigned by JCDOT, and with sufficient work force and equipment to
adequately complete the assigned project in the required time.
c) The contractor hereby agrees to furnish all necessary labor, machinery, tools, apparatus, and
other means of production to do all the work herein in conformity with the current version of
the MDOT specification book, as modified by the Jackson County Department of
Transportation.
d) Work must be completed by October 31, 2027, unless otherwise negotiated, failure to
complete work on time will result in breach of contract. Contractor must shut down mining
equipment at 12:00 pm on Saturdays. No Sunday or holiday work is permitted. Mining
operations will not be allowed after sunset or before sunrise.
e) Upon award of this agreement, the awardee(s) must furnish the County with proof of
insurance.
f) The awarded contractor will provide a full listing of equipment to be utilized on this project,
and provide equipment capable of required application rates and amounts.
1.4 DAMAGES
a) The Contractor must, at his/her own expense, preserve and protect from injury all property,
either public or private, along and adjacent to the roadway, and will be responsible for and
repair, at his/her own expense, any and all damage and injury thereto, arising out of or in
consequence of any act or omission of the Contractor or his/her employees in the
performance of the work covered by the contract prior to completion and acceptance thereof.
1.5 MODIFICATION TO WORK
a) Jackson County or its designated representative reserves the right to modify this service
during the course of this agreement. Such modification may include changing the locations to
be serviced, additional locations to be serviced, method or manner of performance of the
work, number of day's service to be performed, addition or deletion of tasks to be performed,
and/or any other modifications deemed necessary by Jackson County. Changes to proposed
pricing by the Contractor resulting from the proposed changes are subject to acceptance by
Jackson County. Modifications to work assignment may be to increase or decrease projects.
1.6 WORK PROGRESS AND PAYMENT
a) The Contractor must furnish an invoice to the Jackson County Department of Transportation
for services rendered. Payment in advance of a project will not be issued by the County. After
mining is completed, JCDOT will measure stockpile with a drone for a correct yardage for
each product.
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b) Payment for work performed under this agreement may be withheld until satisfactory repairs
are made to Contractor-incurred damages.
1.7 PRICE
Pricing as submitted by bidders on Attachment D must be for the duration of the agreement.
1.8 STATEWIDE COOPERATIVE CONTRACT
Jackson County will host the resulting contract for the CoPro+ Cooperative Bid Program. The
awarded contractor will work with the CoPro+ program to market and extend the resulting contract
to other government municipalities throughout Michigan. This contract will enable public
municipalities to "piggyback" and purchase from the competitively awarded contract.
Agreements will be initiated by participating entities as specific needs arise. Participating entities
will issue individual agreements along with specific response information required, deliverables,
and any special terms and conditions. The requests will be executed by, and the contractor will
respond directly to, the requesting entity.
All pricing submitted to Jackson County and participating entities through the resulting contract
shall include 1.5% administrative/remittance fee to be remitted to CoPro+ by the awarded vendor.
It is the awarded vendor's responsibility to keep all sales reports up to date and on file with
CoPro+.
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Section 2.0 - BIDDER INFORMATION AND ACCEPTANCE
1. The undersigned declares that the Bid Documents, including, without limitation, any RFB
Addenda and Exhibits have been read.
2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified
in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFB #205 -
Gravel Pit Mining.
3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this
Bid including, but not limited to, the requirements under the County Provisions, and that each
Bidder who is awarded a contract must be, in fact, a prime Contractor, not a subcontractor, to
County, and agrees that its Bid, if accepted by County, will be the basis for the Bidder to enter
into a contract with County in accordance with the intent of the Bid Documents.
4. The undersigned acknowledges receipt and acceptance of all addenda.
5. If selected for award, the following certifications will be required before work commences:
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
Certification Regarding Nondiscrimination Under Federally and State Assisted Programs
Assurance Regarding Access to Records and Financial Statements
Iran Economic Sanctions Act
6. The undersigned acknowledges that Bidder will be in good standing in the State of Michigan, with
all the necessary licenses, permits, certifications, approvals, and authorizations necessary to
perform all obligations in connection with this RFB and associated Bid Documents.
7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and
conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies
that if awarded a contract they will make no claim against the County based upon ignorance of
conditions or misunderstanding of the specifications.
8. Patent indemnity: Vendors who do business with the County must hold the County of Jackson,
its officers, agents and employees, harmless from liability of a nature or kind, including cost and
expenses, for infringement or use of any patent, copyright or other proprietary right, secret
process, patented or unpatented invention, article or appliance furnished or used in connection
with the contract or purchase order.
9. Insurance certificates are not required at the time of submission. However, if awarded, the
Contractor agrees to meet the minimum insurance requirements posted in the terms and
conditions. This documentation must be provided to the County, prior to award, and must include
an insurance certificate and additional insured certificate, naming the County of Jackson, which
meets the minimum insurance requirements, as stated in the terms and conditions.
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2.1 CONTENTS OF BID
Bids must have all requests for information numbered and answered completely. The narrative portion and
the materials presented in response to request for information must be submitted in the same order as
presented in this request for bid. Vendor bids must include the following:
2.1.1 Proposed work plan
2.1.2 Pit Management Plan - Section 1.2 (b). Include sketch and statement of factors which determine best
Pit Management Plan
2.1.3 Stock Pile Plan - Section 1.2 (e)
2.1.4 Work Schedule. Provide a proposed work schedule which complies with requirements established in
Section 1.3 (d)
2.1.5 Provide a list of major equipment you will use to execute proposal requirements including make, model,
size, age, and general condition - Section 1.3 (b)
2.1.6 Qualifications of Firm- Provide a summary of your firm's experience in processing gravel. Include the
location and description of the office which would provide service to the County, the address and list
of key workers assigned to the project.
2.1.7 Provide references of three (3) current customers, including contact person and telephone number.
Clients with comparable gravel pit size/conditions to the County location are preferred.
2.1.8 Attachment A (Non-Collusion Affidavit)
2.1.9 Attachment B (Certificate of Authorization for Contract Execution)
2.1.10 Attachment C (Legal Status of Bidder)
2.1.11 Attachment D (Bid Price Sheet)
2.1.12 Signature Page
2.2 SUBMISSION OF BIDS
2.2.1 Submit an electronic version of your Bid to Jackson County via email to jcouling@mijackson.org
not later than 10:00 a.m. on October 20, 2026. DO NOT submit bids through Bidnet. Jackson
County has no obligation to consider any proposal that is not timely received. Note: Timely
delivery is regarded as to the time and date that the e-mail arrives within Jackson County not
when the e-mail was sent. Bids will not be accepted via U.S. mail or any other delivery method.
The material should be in sequence and related to the RFB. Jackson County will not provide any
reimbursement for the cost of developing or presenting bids in response to this RFB. Failure to
include the requested information may have a negative impact on the evaluation of the offeror's
bid. Fancy bindings, colored displays, promotional material, etc., will not receive evaluation
credit. Emphasis should be on completeness and clarity of content.
APPLICANTS ARE RESPONSIBLE FOR ASSURING THAT THE FOLLOWING IDENTIFYING
INFORMATION APPEARS IN THE SUBJECT LINE OF YOUR EMAIL: "RFB #205" with
Company Name, and "message 1 of 3" as appropriate if the bid consists of multiple emails. Note:
All e-mails from a Proposer must be received by Jackson County by the stated time and date in
order for the bid to be deemed submitted on time.
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Bids will be publicly opened via a Teams virtual meeting on October 20, 2026 at 10:15 A.M. If
you would like to attend this meeting, please RSVP by providing your name and email address to
Jim Couling (jcouling@mijackson.org). An invitation will be sent to you with details on how to
access the Teams meeting.
2.2.2 To be considered, bidders must submit a complete response to this RFB. No other distribution of
RFB is to be made by this bidder. The bid must be signed by an official authorized to bind the
contractor to its provisions. Bids must remain valid for at least ninety (90) days from the opening
date.
2.3 PREPARATION OF BIDS
2.3.1 The bid must be legibly prepared and printed or typed.
2.3.2 Should the bidder find it necessary to alter the Bid/Contract, such alterations must be crossed
out, and the correction entered. All alterations and/or corrections must also be initialed and dated
by the bidder.
2.3.3 The bid must be legally signed and the complete address of the bidder provided thereon.
2.4 ACCEPTANCE OF RFB CONTENT
It is the responsibility of all offerors to examine the entire Request for Bid package and seek clarification
of any requirement that may not be clear and to check all responses for accuracy before submitting a bid.
Negligence in preparing a bid confers no right of withdrawal after due time and date. The contents of this
RFB and the bidder's bid will become contractual obligations if a contract ensues. Failure of the
successful bidder to accept these obligations may result in cancellation of the award.
2.5 INQUIRIES
2.5.1 Any significant explanation desired by a proposer, regarding the meaning or interpretation of the
Request for Bid (RFB) and attachments, must be requested in writing and with sufficient time
allowed for a reply to reach all prospective respondents before the submission of their bid. Any
information given to a prospective bidder concerning the RFB will be furnished to all prospective
bidders as an amendment or an addendum to the RFB if such information would be of
significance to uninformed bidders. Jackson County Department of Transportation will make the
sole determination as to the significance of the information. Oral explanation or instructions given
before the award of the contract will not be binding.
2.5.2 Questions that arise as a result of this RFB must be submitted in writing to the issuing office via
e-mail by October 13, 2026. Any correspondence related to a solicitation should refer to the
appropriate Request for Bid number, page, and paragraph number.
Questions must be addressed to:
Attention: Jim Couling
Jackson County Project Manager-Contracts and Purchasing
E-Mail: jcouling@mijackson.org
All questions will be compiled with the appropriate answers and issued as an addendum to the RFB
without identifying the submitting company.
2.6 RESPONSIVE BID
All pages and documents and the information requested herein must be furnished completely in
compliance with the instructions. The manner of submission is essential to permit prompt evaluation of all
bids on a fair and uniform basis. Jackson County reserves the right to accept or reject any or all bids and
to waive informalities and irregularities in bids, proposals, or bidding procedures, and to accept any bid
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determined by Jackson County to be in the best interests of Jackson County, even though not the lowest
bid.
2.7 BID EVALUATION CRITERIA
Jackson County will conduct a comprehensive, fair, and impartial evaluation of the bids received in response
to this Request for Bid. The bid selected will be the response deemed most advantageous to Jackson
County, based on the following criteria:
2.7.1 Pricing
2.7.2 Compliance with Specifications
2.7.3 References
2.7.4 Experience
2.8 RESPONSE TO RFB
Bidder's response must arrive to the Jackson County Department of Transportation on or before the date and
time specified on the first page of this RFB. Bidders are responsible for the timely receipt by the Jackson
County Department of Transportation of their bid not withstanding delays.
2.9 SPECIAL CONDITIONS
2.9.1 Quantity Commitment
Nothing herein is a guarantee of purchase; any and all purchases will be made at the sole
discretion of Jackson County, unless otherwise stated. Jackson County will be obligated only to
purchase the specific quantity that it commits to purchase in writing as set forth herein, subject to
any limitations set forth herein.
2.9.2 Informed Bidders
2.9.2.1 Before submitting bids, Bidders must fully inform themselves of the conditions,
requirements, and specifications of the work or materials to be furnished. Failure to do
so will be at the Bidder's own risk and they cannot secure relief on the plea of error.
2.9.2.2 Contractors should investigate and become familiar with conditions relating to the work
to be performed according to the contract and specifications. Failure upon the part of
the contractor to investigate or inspect will not be grounds for additional compensation
under the contract and it will be the Contractor's responsibility to address to each
county's satisfaction.
2.9.2.3 Submission of a bid will be construed as conclusive presumption that the contractor is
thoroughly familiar with the bid requirements and specifications and that he/she
understands and agrees to abide by each and all of the stipulations and requirements
contained therein.
2.9.3 Right to Inspect
Jackson County has the right to inspect any material and equipment to be used in carrying out
the terms of this contract. Jackson County will not be held responsible for any damage to the
contractor's equipment.
2.9.4 Availability of Material
Jackson County assumes no responsibility for the availability of any materials, equipment, nor
components required under the contract. The Contractor will be responsible for the quality and
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standards of all materials, equipment, components, or completed work furnished under this
contract.
2.9.5 MDOT Standards
Materials, equipment, components, or completed work not complying with the most current
Michigan Department of Transportation (MDOT) Standard Specifications and/or as specified
within this bid may be rejected and will be replaced by the Contractor at no cost to Jackson
County.
2.9.6 Safety Data Sheets
Safety Data Sheets (SDS) must be submitted by Contractor with any bid or quote for a product or
service that requires the use of a product that is required to have a Material Safety Data Sheet.
2.10 LATE BIDS
Any bid received after the exact time specified for receipt may not be considered. All bids must be
submitted in compliance with the instructions designated in Sec. 2.2. No other manner of submission will
be accepted. The prevailing clock will be www.time.gov .
2.11 ALTERNATE BIDS
Bidders are cautioned that any alternate bid, unless specifically requested; or any changes, insertions, or
omissions to the terms and conditions, specifications, or any other requirements for the RFB, may be
considered non-responsive and at the option of Jackson County, result in the rejection of the bid. The
respondent must clearly identify any proposed deviations from the contract terms or specifications in the
Request for Bid. Each exception must be clearly defined and referenced to the proper paragraph in this
RFB. The exception shall include, at a minimum, the bidder's proposed substitute language and opinion
as to why the suggested substitution will provide equivalent or better service and performance. If no
changes are noted, Jackson County will assume vendor is in agreement.
2.12 WITHDRAWAL OF BID
Bids may be withdrawn prior to the exact time set for receipt of bids in person, or by E-mail, by a proposer
or the proposer's authorized representative, provided the representative's identity is made known and the
representative signs a receipt for the bid documents.
2.13 DISCLOSURE
2.13.1 All information in bids received is subject to disclosure under the provisions of Public Act No. 446
of 1976 known as the "Freedom of Information Act". This Act also provides for the complete
disclosure of contracts and attachments thereto.
2.13.2 If a person believes that any portion of a bid, bid offer, specification, protest, or correspondence
contains information that should be withheld, then the Jackson County Department of
Transportation should be so advised in writing (price is not confidential and will not be withheld).
The Jackson County Department of Transportation will review all requests for confidentiality and
provide a written determination as required by the Michigan FOIA. If the confidential request is
denied, such information may be disclosed as public information.
2.14 FREEDOM OF INFORMATION ACT
This contract and all information submitted to Jackson County by the contractor and proposers is subject
to the Michigan Freedom of Information Act (FOIA), 1976 PA 442, MCL 15.231, et seq.
Jackson County will not, in any way, be liable or responsible for the disclosure of any such record or any
parts thereof, if disclosure is required or permitted under the Michigan Freedom of Information Act or
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