Electrical and Lighting Work at Glennon Center

Location:	South Carolina
Posted:	Jun 5, 2026
Due:	Jun 22, 2026
Agency:	Tega Cay city
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

DATE: June 6, 2026

BID OVERVIEW

DESCRIPTION OF WORK: Electrical and Lighting Work at the Glennon Community Center

ISSUING AGENCY:

City of Tega Cay

7725 Tega Cay Dr.

Tega Cay, SC 29708

LOCATION OF SERVICE: Glennon Community Center

15077 Molokai Dr.

Tega Cay, SC 29708

CONTACT PERSON:

Chad Holland, Public Works Superintendent

803-548-3512

cholland@tegacaysc.gov

The City of Tega Cay reserves the right without prejudice to reject, in whole or in part, any and

all bids received, to waive all technicalities, or to negotiate any term(s) or provision(s) of such

bids. Such rejection, waiver, or negotiation shall be accomplished in any manner necessary to

serve the best interest of the City. It also reserves the right to be the sole judge of the suitability

of any and all bids for use by the City.

The City of Tega Cay reserves the right to reject or otherwise disregard, in whole or in part, any

ambiguous bids which are uncertain as to terms, delivery, quantity of compliance with

specifications.

BID PURPOSE AND DESCRIPTION

The City of Tega Cay is accepting sealed bids from qualified Bidders to repair/replace the

recessed lighting system in the ballroom of the Glennon Center due to the Lithonia LC&D panel

being decommissioned. All responses to this request must be received no later than 11:00 AM

EST, June 22, 2026. Qualifications received after this date and time shall be returned unopened.

SCOPE OF SERVICES

All bids must be made based on and meet or exceed the requirements contained herein. The

successful Bidder must be able to provide all services for the project, to include the following:

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

1. Supply and install five (5) 0-10V wall dimmer stations (1/room area), wired directly to

fixtures, no central panel required.

2. Retrofit 78 fixtures for the recessed lighting in all room areas with 0-10V dimmable LED

PL lamps (remove existing ballast, install LED lamp wired direct to line voltage, connect

to new wall dimmer stations).

3. Supply and install twenty-four (24), ICF-2S42-M2-K dimmable code-compliant units

4. Supply and install twenty (20) I-42-EM-A emergency battery pack units to replace failed

2011 sealed units, restore NEC 700 code-compliant emergency lighting

Bidders must include date in which they can start after Notice to Proceed is issued and

include length of time in which the project will take once work begins.

BID SUBMISSION SPECIFICATIONS AND REQUIREMENTS

1. Bids should be as thorough and detailed as possible so that the City may properly evaluate

your capabilities to provide the required goods/services. Bidders are required to submit the

following items as a complete Bid:

a. The return of addenda, signed by the owner or someone within their company duly

authorized as a signatory.

b. Copy of current professional license(s) required to perform the above described work.

c. Insurance: Certificate of Liability insurance in the amount of $1,000,000.—(one

million dollars) per occurrence. Prior to Notice to Proceed begin given, the COI

shall name the City of Tega Cay, as additional insured and shall be primary as to any

overlapping coverage carried by the City.

2. Submitted bids should be typed written and itemized clearly showing the four categories

listed above under scope of services

Bidders must submit two (2) copies of the bid. Bids shall be sealed and labeled Electrical and

Lighting Work at the Glennon Community Center. Bids can be mailed, or hand delivered to the

City of Tega Cay (7725 Tega Cay Dr.). All bids must be received by no later than 11:00 AM

EST, June 22, 2026.

All questions pertaining to this request for bid must be submitted in writing by emailing

cholland@tegacaysc.gov no later than 5:00 PM (EST) on June 15, 2026. Only written questions

will be considered formal.

EVALUATION CRITERIA AND SELECTION PROCEDURE

The City shall have sole discretion in evaluating qualifications. The City reserves the right

to select the bidder that it may determine to be in the best interest of the City. The City also

reserves the right to reject any and all bids, including that of the selected firm if

satisfactory contract negotiations cannot be concluded.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

**The City of Tega Cay pays SC Sales Taxes in the amount of 7%. However, the City is exempt

from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE ALL

APPLICABLE TAXES IN YOUR BID COSTS.

GENERAL TERMS AND CONDITIONS

1. RECEIPT AND OPENING OF SEALED BID:

a. Sealed bids will be received as specified in this request for bid document.

b. The City will consider as non-responsive any bid not prepared and submitted in

accordance with the provisions hereof and may waive any informality or reject any

and all bids. Any bid may be withdrawn prior to the above scheduled time for the

opening of bids or authorized postponement thereof. Any bid received after the time

and date specified shall not be considered.

2. PREPARATION OF BID:

a. All bids will be evaluated in accordance with the responsiveness to same determined

in accordance with the instructions and criteria in this document. Any bid not

providing sufficient information and documentation to comply with the request for

bid requirements will be considered non-responsive and removed from further

consideration.

b. A bid shall be made in the official name of the firm or individual under which

business is conducted (showing the official business address) and must be signed in

ink by a person duly authorized to legally bind the person, partnership, company, or

corporation submitting the bid.

c. All information shall be typewritten.

d. Two (2) copies submitted in a sealed envelope. The submitted bidder is required to

have printed on the envelope or wrapping containing their bid: business name and

address and the bid title. If forwarded by mail, the sealed envelope containing the bid

must be enclosed in the outer envelope. The City shall not be responsible for

unidentified bids.

e. Bidders mailing their bid must allow a sufficient mail delivery period to ensure timely

receipt of their bid. The City is not responsible for bids delayed by mail and/or

delivery services of any nature. It is the bidder’s sole responsibility to ensure that all

documents are received by person (or office) at the time indicated in the bid

document. No facsimile or email submissions will be accepted.

f. Each bidder shall acknowledge receipt of all addenda by its submission of a bid. It

shall be each bidder’s responsibility to assure that all addenda have been received.

Addenda, if any, will be posted on the RFP/Bid page of the City’s website. No claim

for failure to receive addenda will be considered.

g. Bids must include the approximate start time once Notice to Proceed as been given

and number of days to complete the work once work as begun.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

3. BIDDER QUALIFICATIONS:

To be acceptable to the City, bidders must be skilled and licensed in the class of work to be

done, and no bid will be considered from any bidder who is unable to show that he has

actually performed considerable work of similar character to that on which he is responding.

4. EXECUTION OF CONTRACT:

The bidder to whom an award is made shall deliver to the City a Certificate of Insurance,

listing the City of Tega Cay as additional insured, prior to execution of the contract.

5. INSURANCE:

The successful bidder shall procure, maintain, and provide proof of, insurance coverage for

injuries to persons and/or property damage as may arise from or in conjunction with, the

work performed on behalf of the City by the bidder, their agents, representatives, employees

or subcontractors. Proof of coverage as contained herein shall be submitted within ten (10)

days after the City has provided a verbal notice of award and such coverage shall be

maintained by the Bidder for the duration of the contract period.

a. Worker’s Compensation (if applicable) – Limits as required by the Workers’

Compensation Act of SC, Employers Liability, $1,000,000.

b. Professional liability insurance in the amount of $1,000,000.00.

c. Coverage Provisions

i. All deductibles or self-insured retention shall appear on the certificate.

ii. City of Tega Cay shall be listed as additional insured. This provision does not

apply to Professional Liability or Workers’ Compensation/Employers’

Liability.

iii. The bidder’s insurance shall be primary over any applicable insurance or self-

insurance maintained by the City.

iv. Shall provide thirty (30) days written notice to the City before any

cancellation, suspension, or void of coverage in whole or part, where such

provision is reasonable.

v. All coverage for subcontractors of the bidder shall be subject to all of the

requirements stated herein.

vi. All deductibles or self-insured retention shall appear on the certificate and

shall be subject to approval by the City. At the option of the City, either the

insurer shall reduce or eliminate the deductible or self-insured retention; or the

bidder shall be required to procure a bond guaranteeing payment of losses and

related claims expense.

vii. Failure to comply with any reporting provisions of the policy shall not affect

coverage provided the City, its officers/officials, agents, employees and

volunteers.

City of

Tega Cay, South Carolina

www.tegacaysc.org

7725 Tega Cay Drive

Phone: 803.548.3512

Tega Cay, SC 29708

Fax: 803.548.1400

viii. The insurer shall agree to waive all rights of subrogation against the City, its’

officers/officials, agents, employees or volunteers for any act, omission, or

condition of premises which the parties may be held liable by reason of

negligence.

ix. The bidder shall furnish the City certificates of insurance including

endorsements affecting coverage. The certificates are to be signed by a person

authorized by the insurance company to bind coverage on its’ behalf, if

executed by a broker, notarized copy of authorization to bind, or certified

coverage must be attached.

6. LAW AND REGULATIONS:

The bidder’s attention is directed to the fact that all applicable Federal, State and Local laws,

statutes, ordinances, and the rules and regulations of all authorities having jurisdiction over

the project shall apply to the contract and the project throughout, and they will be deemed to

be included in the contract the same as though herein written out in full.

7. METHOD OF AWARD:

a. Contract will be awarded to the bidder whose bid appears to serve the best interest of

the City. The successful bidder will be determined as prescribed herein this

document.

b. The City reserves the right to accept or reject, in whole, in part, together or

separately, any and all responses as appears in its sole judgment to be in the best

interests of the City, or to waive any and all technicalities and informalities in

determining the action of each bid.

8. OBLIGATION OF BIDDER:

At the time of the opening of bids, each bidder will be presumed to have inspected the site, if

applicable, and to have read and to be thoroughly familiar with the Documents (including all

addenda). The failure or omission of any bidder to examine any form, instruction or

document shall in no way relieve any bidder from any obligation in respect to this request for

bid.

BIDDER AGREEMENTS

1. STATEMENT OF RIGHTS:

The City reserves the right to obtain clarification or additional information necessary to

properly evaluate a bid. Bidders may be asked to give a verbal presentation of their bid after

submission. Failure of bidder to respond to a request for additional information or

clarification could result in rejection of that bidder's bid. The City reserves the right to accept

or reject any and all bids, in whole or in part, separately or together, with or without cause; to

waive technicalities in submissions, to secure a project that is deemed to be in the best

interest of the City. The City also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the City.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Electrical and Lighting Work at Glennon Center

Attachment Preview

See also