RFQ 26-185 Elevator Maintenance & Inspections
| Location: | Florida |
|---|---|
| Posted: | Jan 30, 2026 |
| Due: | Feb 17, 2026 |
| Agency: | New Smyrna Beach Utilities |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 26-185 |
| Publication URL: | To access bid details, please log in. |
Main
Agency
City of New Smyrna Beach Utilities Commission
City of New Smyrna Beach Utilities Commission
Status
Active
Active
Fiscal Year
2026
2026
Title
RFQ 26-185 Elevator Maintenance & Inspections
RFQ 26-185 Elevator Maintenance & Inspections
Number
RFQ 26-185
RFQ 26-185
Type
Request for Quotation
Request for Quotation
Department
Procurement
Procurement
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
General Information
New Smyrna Beach Utilities is seeking a certified, licensed and insured elevator contractor for quarterly maintenance, repairs, testing and inspections. The elevators are located at 200 Canal Street, New Smyrna Beach Florida, 32168. The contractor shall provide all labor, materials, tools, supervision and permits (if needed). The contractor’s bid shall be based on a mandatory site visit. All work will follow applicable local, state and federal building codes and statutes.
Scope overview:
1. Provide annual independent 3rd party inspection.
2. Conduct five (5) year weight test and annual no-load test.
3. Submit all documents to the required agencies.
4. Perform quarterly preventive maintenance that includes inspection, repairs, adjustments, lubrication, pit cleaning and onsite record keeping. Inspection will ensure the elevator will run at rated speed, capacity and required floor leveling parameters.
5. Scheduled work is to be completed during normal business hours Monday through Friday 7:00 AM to 3:30 PM.
6. Contractors’ safety will be observed for compliance with local, State, and federal standards. It is the contractor’s duty to maintain safe control of their working environment.
Equipment:
1. Otis Traction Elevator (State # 511)
2. MCE Motion 2000 Hydraulic Elevator (State # 47809)
General Information
New Smyrna Beach Utilities is seeking a certified, licensed and insured elevator contractor for quarterly maintenance, repairs, testing and inspections. The elevators are located at 200 Canal Street, New Smyrna Beach Florida, 32168. The contractor shall provide all labor, materials, tools, supervision and permits (if needed). The contractor’s bid shall be based on a mandatory site visit. All work will follow applicable local, state and federal building codes and statutes.
Scope overview:
1. Provide annual independent 3rd party inspection.
2. Conduct five (5) year weight test and annual no-load test.
3. Submit all documents to the required agencies.
4. Perform quarterly preventive maintenance that includes inspection, repairs, adjustments, lubrication, pit cleaning and onsite record keeping. Inspection will ensure the elevator will run at rated speed, capacity and required floor leveling parameters.
5. Scheduled work is to be completed during normal business hours Monday through Friday 7:00 AM to 3:30 PM.
6. Contractors’ safety will be observed for compliance with local, State, and federal standards. It is the contractor’s duty to maintain safe control of their working environment.
Equipment:
1. Otis Traction Elevator (State # 511)
2. MCE Motion 2000 Hydraulic Elevator (State # 47809)
Dates(All times are listed as
EST
)
Broadcast Date
1/30/2026 8:00 AM EST
1/30/2026 8:00 AM EST
Question End Date
Sample Due Date
Due Date
2/17/2026 2:30 PM EST
2/17/2026 2:30 PM EST
Bid Opening Date
Question End Date Reminder Notification
0 Day(s)
0 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
4 Day(s)
4 Day(s)
Pre-Bid Meetings
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 2/6/2026 | 9:00 AM | Yes |
200 Canal St
New Smyrna Beach FL 32168 |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 5
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
| 1 | Quarterly Maintenance 200 Canal St. | 4 | QTR | Price | Service | ||||
| 2 | Independent 3rd Party State Inspection Fee 200 Canal St. | 4 | QTR | Price | Service | ||||
| 3 | Hourly Labor Rate Normal Business Hours | 1 | HR | Price | Service | ||||
| 4 | Hourly Labor Rate After Business Hours | 1 | HR | Price | Service | ||||
| 5 | 5-Year Weight Testing All Required Elevators | 1 | LS | Price | Service |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
RF Quote Documentation
RF Quote Documentation
Shipping
None
None
Terms and Conditions
See attached Terms and Conditions
See attached Terms and Conditions
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 3
| Code | Description |
| [910-13] | Elevator Installation, Maintenance and Repair |
| [295-70] | Passenger Elevators and Parts |
| [909-34] | Conveying Systems: Elevators, Lifts, etc. |
Publications
Total: 0
| Publication | Date |
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