GENERAL ENGINEERING AND ENVIRONMENTAL SERVICES THE COUNTY OF ORANGE, NORTH CAROLINA

Finance and Administrative Services
Department - Purchasing Division
RFQ No 367-OC5490 GENERAL ENGINEERING AND ENVIRONMENTAL SERVICES
THE COUNTY OF ORANGE, NORTH CAROLINA
Electronic Responses only will be accepted for this solicitation.
Orange County North Carolina is seeking proposals for its Solid Waste Management Department
(Department) for multi-disciplined general engineering/solid waste services to be available to support the
ongoing and recurring need for engineering and environmental consulting services to perform tasks
beyond the capacity of the Department.
INTRODUCTION
The Department consists of recycling, sanitation and landfill functions. The recycling function includes
recyclable materials collection, processing and marketing, and is provided through both in-house and
contract services. Orange County is one of the leading state entities with regard to waste reduction
success and has adopted a solid waste master plan with a goal of zero waste by 2045.
The landfill function includes oversight and maintenance of two closed MSW landfills, one of which was
closed in 2013, oversight and maintenance of a closed construction and demolition landfill and
management of an operational construction and demolition (C&D) landfill. The County currently transfers
MSW out of county utilizing a non-County owned and operated transfer station. Additional landfill related
functions include operation of scrap metal and white goods recycling, scrap tire recycling, cardboard
recycling and yard waste/clean wood/storm debris recycling/mulching. Landfill staff also sells mulch and
compost to the public. Methane was previously recovered by the University of North Carolina for
conversion to electricity but is now being burned off.
The Sanitation Division operates and maintains the County's four (4) unmanned recycling drop-off sites
and five (5) manned Waste and Recycling Centers. Three (3) of the Waste and Recycling Centers have
been updated to include compactors. The two remaining sites will be addressed in the upcoming years.
PROJECTS AND SCOPE OF SERVICES:
Typical projects/functions will include:
* Preparation of presentation material for public meetings including AutoCAD drawings, poster
boards, renderings, etc.
* Attendance at internal and public meetings
* Preparing design and bidding documents for department projects
* Assistance in preparing scope of work for requests for proposals
* Assistance with review of bid documents and proposals
* Preparing drawings, calculations, evaluations, estimates, assessments, etc.
* Examples of the possible types of projects that may be included:
Design of recycling/solid waste convenience centers/drop-off sites
o
Facility permits amendments
o
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Transfer Station preliminary site assessment and feasibility/needs assessment
o
Permitting of land clearing, debris processing and treatment facilities/compost facilities
o
Interpretation of rules/legislation
o
Evaluation of sites for Transfer Station and/or material recovery facility
o
Design and permitting of Transfer Station
o
Construction & Demolition Landfill design and permitting
o
Design of crew spaces.
o
Monitoring and remediating PFAS as required
o
Experience and/or capability may be required in any of the following subjects:
* Landfill Gas Management and Recovery
* Composting & Organics Management
* Groundwater Management
* Master Planning and Permitting
* Geotechnical Engineering
* Facilities Planning and Design
* Gas and Groundwater Remediation
* Quality Assurance/Quality Control
* Materials Handling and Recovery
* Regulatory Compliance
* Site Assessment
* Transfer Station Design and Construction
* Waste Stream Analysis and Minimization
* Rate Studies
* Risk Assessment
* Cost Estimating
* Laboratory Analysis
* Alternative/Emerging Technologies Assessment
* Solid Waste Strategic Planning
* Construction and Demolition debris recycling
* Waste and Recyclables Collection
* PFAS monitoring and remediation
Note: It is not required that a firm be experienced/capable in all the above areas of expertise, however,
the successful firm may need access to this expertise through sub-contracting or other arrangements as
approved by County.
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SUBMITTING RESPONSE:
IMPORTANT NOTE: This is an absolute requirement. Firms shall bear the risk of late submission due
to unintended or unanticipated delay. Any proposal submitted after the proposal deadline will be
rejected. Electronic Responses only will be accepted for this solicitation.
Firms should enter "RFQ#:367-OC5490: General Engineering and Environmental Services,
Company's name": as the subject for the email. Electronic (PDF Format) submittals should be less
than 15MB in size and submitted by 2:00 p.m. EST on November 3, 2026. PDF files should include
bookmarks that link to sections to allow easy document navigation. Electronic submittals shall be
emailed to Jovana Amaro, Finance Manager-Purchasing, finance-purchasing@orangecountync.gov by
the date specified above.
Critical updated information may be included in Addenda to this RFQ. It is important that all Firms
proposing on this RFQ periodically check Orange County's website for any Addenda that may be issued
prior to the RFQ deadline. All Firms shall be deemed to have read and understood all information in this
RFQ and all Addenda thereto.
RFQ Schedule: The table below shows the intended schedule for the RFQ. Orange County will make
every effort to adhere to this schedule
Event Responsibility Date and Time
Issue RFQ Orange County October 6, 2026
Submit Written Questions Firm October 20, 2026
Provide Response to Orange County October 27, 2026
Questions
Submit Proposals Firm November 3, 2026
Presentation (Finalists) Firm TBD
Contract Effective Date Orange County TBD
Proposal Questions:
Upon review of the RFQ documents, firms may have questions to clarify or interpret the RFQ in order to
submit the best proposal possible. To accommodate the Proposal Questions process, firms shall submit
any such questions by the above due date.
Written questions shall be emailed to: finance-purchasing@orangecountync.gov and Cheryl Young,
Research and Data Manager, at cyoung@orangecountync.gov by the date specified above. Firms
should enter "RFQ No 367-OC5490: Questions" as the subject for the email. Question submittals
should include a reference to the applicable RFQ section. Answers to these questions and any additional
terms deemed necessary by Orange County will be posted in the form of an addendum to the Orange
County Website http://www.orangecountync.gov/Bids.aspx, and shall become an addendum to this
RFQ. No information, instruction or advice provided orally or informally by any Orange County personnel,
whether made in response to a question or otherwise in connection with this RFQ shall be considered
authoritative or binding. Firms shall rely only on written material contained in an Addendum to this RFQ.
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SUBMITTAL RESPONSE REQUIREMENTS:
A. Contact Information (in Cover Letter)
Include the firm's name and mailing address, and the contact information (name, mailing address,
email address, and telephone number) of the person the County should contact regarding the
proposal.
B. Legal Status of the Candidate and Signers (in Cover Letter)
State the full, exact legal name of the candidate. State whether the candidate is an individual,
corporation, limited partnership, general partnership, limited liability company, etc. If organized
outside North Carolina, specify whether the firm has received a certificate of authority from the N.C.
Secretary of State to transact business in North Carolina. State whether the entity is in existence at
the time the proposal is submitted. State the names and titles of the individuals who will sign the
contract with the County.
C. General information of available resources, subcontractors and range of services.
D. Experience of the firm with similar "as needed" engineering contracts. Include three (3) professional
references.
E. Qualifications of the proposed Project Manager(s) and other key personnel that would most likely be
assigned.
F. Geographic location of the firm (or office carrying out the work) relative to Orange County
G. Demonstrated capability to complete work tasks on time and within budget
H. Copy of current rate sheet
I. Acknowledgement of any addendums posted by Orange County (if necessary)
J. Living Wage: Orange County is committed to providing its employees with a living wage and
encourages its contracted agencies to pursue the same goal. Acknowledgement of receipt of Orange
County's Living Wage Contractor Policy.
K. E-Verify: HB789 imposes E-Verify requirements on contractors who enter into certain contracts with
state agencies and local governments. The legislation specifically prohibits governmental units from
entering into certain contracts "unless the contractor and the contractor's subcontractors comply with
the requirements of Article 2 of Chapter 65 of the General Statues." (Article 2 of Chapter 65
establishes North Carolina's E-Verify requirements for private employers.) It is important to note that
the verification requirement applies to subcontractors as well as contractors.
L. Orange County Non-discrimination Certification Form.
BUSINESS REGISTRATION
The firm selected under this RFP will be required to have an active business registration with the North
Carolina Secretary of State.
NON-COLLUSION STATEMENT (in Cover Letter)
Include and sign the following statement as part of the cover letter or on a separate page at the
end of the submission:
I, ________________________________ affirm that I have not engaged in collusion
with any County employee(s), vendor, or other person, corporation or firm in connection with this
proposal. I understand that collusion is a violation of state and federal law and may result in fines,
imprisonment, and civil penalties.
Signature: _______________________________
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INSURANCE
The successful respondent will be required to show proof of professional liability insurance that will cover
the length of this project. Respondents will also cite in their response any and all claims that have been
filed against the professional liability insurance carried by the respondent within the last five years.
EVALUATION
Selection of the consultant(s) will be based on the following criteria but not necessarily be limited to the
following.
* Overall qualifications and experience of the firm and any subcontractors (30 points)
* Qualifications of individuals assigned to a project (25 points)
* Information supplied by references (15 points)
* Demonstrated capability to complete work tasks on time and within budget (30 points)
County staff will evaluate all proposals and may or may not require a presentation by qualified firms.
Depending on the response pool, the Staff may choose to select up to two firms to negotiate an
agreement with. If negotiations prove unsuccessful with one or both, the County will proceed with the
subsequently ranked firm(s) to negotiate an agreement. Orange County recognizes not all firms will meet
all disciplines.
CONTRACT
Contract shall be awarded for a period of five (5) years with an option to extend the contract for two (2)
additional three-year periods. Attached is a copy of the County's standardized contract.
Please note that Orange County reserves the right to accept or reject any and all proposals.
TRADE SECRETS AND CONFIDENTIALITY
As a general rule, all submissions to the County are available to any member of the public.
However, if materials qualify as provided in this section, the County will take reasonable steps to keep
trade secrets confidential.
The term "trade secret" means business or technical information, including but not limited to a formula,
pattern, program, device, compilation of information, method, technique, or process that: (a) derives
independent actual or potential commercial value from not being generally known or readily ascertainable
through independent development or reverse engineering by persons who can obtain economic value
from its disclosure or use; and (b) is the subject of efforts that are reasonable under the circumstances
to maintain its secrecy.
The term "record" means all documents, papers, letters, maps, books, photographs, films, sound
recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary
material, regardless of physical form or characteristics, received by the Orange County Government in
connection with the candidate's proposal.
Designation of Confidential Records: If a firm intends to maintain the confidentiality of any trade secrets
included in its submission, the firm must clearly mark those materials with the words "trade secrets" at
the time they are first provided to the County. Materials should only be designated as trade secrets when
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the firm has a reasonable and good faith belief that the material qualifies under the statutory definition.
The firm should also make reasonable efforts to separate materials marked as trade secrets from those
that are not. Any proposal content the firm considers proprietary, or a trade secret must be clearly labeled
as such, with each page or section containing confidential information appropriately marked. It is the sole
responsibility of the vendor to demonstrate to a court of competent jurisdiction that its designation is valid.
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ADDENDUM ACKNOWLEDGEMENT FORM
Consultants must acknowledge receipt of addendums posted by Orange County before the
RFP/RFQ deadline. Please initial for Addendums received.
Addendum No 1 ________________
Addendum No 2 ________________
Addendum No 3 ________________

Section I: General Government and Administration
Policy 10.0: Living Wage Contractor Policy
Reviewed by: County Attorney/County Manager
Approved by: County Manager
Original Effective Date: April 21, 2016
Revisions: August 1, 2016
Policy Statement
It is the policy of Orange County to ensure its employees, and all individuals who provide services for Orange
County, are paid a living wage.
Purpose
To encourage all vendors and contractors to pay a living wage to all employees who perform work pursuant to a
contract with Orange County.
Applicability
Applies to all Orange County contracts and purchases.
Policy
10.1 Living Wage
10.1.1 Orange County is committed to providing its employees with a living wage and encourages all
contractors and vendors doing business with Orange County to pursue the same goal. Orange County's
living wage is as reflected in the adopted Orange County Budget and as that budget document is
amended from time to time. To the extent possible, Orange County recommends that contractors and
vendors seeking to do business with Orange County provide a living wage to their employees.
10.1.2 Prior to final execution of a contract with Orange County all contractors and vendors seeking to
do business with Orange County shall submit to the County's representative a statement indicating
whether those employees who will perform work on the Orange County contract are paid at least the
living wage amount set out above. If such employees do not make at least the living wage amount set
out above the contractor or vendor shall indicate in the statement, the actual amount paid to such
employees. For bid projects this statement should be submitted as part of the bid packet.
This policy may be reviewed annually and updated as needed by the Manager's Office
Acknowledged Receipt by:
Company Name:
Date: __

STATE OF NORTH CAROLINA
AFFIDAVIT
ORANGE COUNTY
**************************
I, ____________________________(the individual attesting below), being duly authorized by and on behalf of
________________________________ (the entity bidding on project hereinafter "Employer") after first being duly
sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify
the work authorization of newly hired employees pursuant to federal law in accordance with NCGS 64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work
in the United States, shall verify the work authorization of the employee through E-Verify in accordance with
NCGS64-26(a).
3. Employer is a person, business entity, or other organization that transacts business in this State and that
employs 25 or more employees in this State. (mark Yes or No)
a. YES _____, or
b. NO _____
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project
Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
This ____ day of _______________, 20__.
Signature of Affiant
Print or Type Name: _________________________
State of North Carolina, _________ County
Signed and sworn to (or affirmed) before me, this the _____
day of ________________, 20__.
My Commission Expires:
Notary Public
(Affix
Official/Notarial
Seal)

ORANGE COUNTY NONDISCRIMINATION CERTIFICATION
The undersigned bidder or proposer hereby certifies and agrees that the following
information is correct:
1. In preparing its enclosed bid or proposal, the undersigned bidder or proposer has
considered all bids and proposals submitted from qualified, potential subcontractors and
suppliers, and has not engaged in discrimination as defined in Section 12-52 of the
Orange County Non-discrimination Ordinance.
2. Without limiting any other remedies that Orange County may have for a false
certification, it is understood and agreed that, if this certification is false, such false
certification will constitute grounds for Orange County to reject the bid or proposal
submitted with this certification, and terminate any contract awarded based on such bid
or proposal. It shall also subject the bidder or proposer to disqualification from
participating in county contracts or bid processes for up to two years.
3. As a condition of contracting with Orange County, the undersigned bidder or
proposer agrees to promptly provide to Orange County all information and
documentation that may be requested by Orange County from time to time regarding
the solicitation and selection of suppliers and subcontractors in connection with this
solicitation process. Failure to maintain or failure to provide such information constitutes
grounds for Orange County to reject the bid or proposal and to terminate, without
penalty to Orange County, any contract awarded on such bid or proposal. All such
information and documentation shall be maintained for a period of three years after the
expiration of the contract.
4. As part of its bid or proposal, the undersigned bidder or proposer shall provide to
Orange County a list of all instances within the past ten years where a complaint was
filed or pending against bidder or proposer in a legal or administrative proceeding
alleging that bidder or proposer discriminated against its subcontractors, vendors,
suppliers, or commercial customers, and a description of the status or resolution of that
complaint, including any remedial action taken.
5. As a condition of submitting a bid or proposal to Orange County the undersigned
bidder or proposer agrees to comply with the Orange County Non-discrimination
Ordinance. Falsification of this certification shall constitute a violation of the Orange