Southside Branch Library Reroofing Design

Location:	North Carolina
Posted:	Apr 14, 2026
Due:	May 5, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	RFQ26207
Publication URL:	To access bid details, please log in.

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Request for Qualifications

Forsyth County Southside Branch Library Reroofing Design

RFQ26207

Issue Date 04.14.2026

Proposals shall be completed and comply with the requirements listed herein.

Submit Proposals electronically in PDF format by 2:00 PM, May 5, 2026 to the

attention of James Anderson at andersja@forsyth.cc and Andy Simmons

at simmonal@forsyth.cc.

Responses received after this date and time will be deemed non-responsive

and will not be considered.

Questions are to be directed to James Anderson at andersja@forsyth.cc and Andy Simmons at

simmonal@forsyth.cc. By the question period deadline of 12:00 PM, April 23, 2026.

This RFQ will in no manner be constructed as a commitment on the part of the County to award

a contract. The County reserves the right to reject any and all applications; to waive minor

irregularities in the RFQ process or in the applications; to re-advertise this RFQ; to postpone or

cancel this process; select and procure parts of services; and to change or modify the RFQ

schedule at any time.

Notice to Proposers

It is the policy of the county of Forsyth that an employee, officer, or agent of the County may not

participate in any manner in the bidding, awarding, or administering of contracts or agreements in

which they, or a member or their immediate family, their business partner, or ant organization in

which they serve as an officer, director, trustee, or employee, have a financial interest.

The successful Proposer must comply with all provisions of the Americans with Disabilities Act

(ADA) and all rules and regulations promulgated there under. By submitting a proposal, the

successful Proposer agrees to indemnify the County from and aganist all claims, suits, damages,

costs, losses, and expenses in any manner arising out of, or connected with, the failure of the

Company, its subcontractors, agents, successors, assigns, officers, or company employees to

comply with the provisions of the ADA or the rules and regulations promulgated thereunder.

Any cost incurred by respondents in preparing or submitting a response for the project shall be

the respondents’ sole responsibility.

No special inducements will be considered that are not a part of the original proposal document.

County Rights and Options

The County, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this RFQ at any time

• To cancel this RFQ with or without the substitution of another RFQ

• To take any action affecting this RFQ, this RFQ process, or the services subject to this

RFQ that would be in the best interests of the County

• To issue additional requests of information or clarification from proposers or to allow

corrections of errors or omissions

• To require one or more proposers to supplement, clarify or provide additional information

in order for the County to evaluate the responses submitted

• To negotiate an agreement with a proposer based on the information provided in response

to this RFQ

• This RFQ does not obligate Forsyth County to contract for services specified herein

Public Records

Any material submitted in response to this RFQ will become “public record” once the Proposer’s

document(s) is opened and the Proposer is determined to be a participant in the solicitation

process and shall be subject to public disclosure consistent with chapter 132, North Carolina

Statutes. Proposers must claim any applicable exemptions to disclosures provided by law in their

response to this RFQ. Proposers must identify materials to be protected and must state the

reasons why such exclusion from public disclosure is necessary and legal. The County reserves

the right to make all final determination(s) of the applicability of North Carolina General Statutes

132-1.2, Confidential Information.

Trade Secrets / Confidentiality

Proposers must claim any materials that qualifies as “trade secret” information under N.C.G.S.

66-152(3) in their response to this RFQ and must state the reasons why such exclusion from

public disclosure is necessary and legal.

To properly designate material as trade secret under these circumstances, each Proposer must

take the following precautions: (a) any trade secret's submitted by the Proposer should be

submitted in a separate, sealed file marked “Trade Secret” - Confidential and Proprietary

Information” and (b) the same trade secret/confidentiality/private should be stamped on each page

of materials designated as trade secret.

Do not attempt to designate your entire proposal as a trade secret, and do not attempt to designate

pricing information as a trade secret. Doing so may result in your proposal being disqualified.

In submitting a proposal, each Proposer agrees the County may reveal any trade secrets materials

contained in such response to all County staff and City/County officials involved in the selection.

Familiarity with Laws and Ordinances

The Submission of a proposal on the equipment requested herein shall be considered as a

representation that the Proposer is familiar with all federal, state, and local laws, rules and

regulations which affect those engaged or employed in the provision of such services, or

equipment used in the provision of such services, or which in any way affects the conduct of the

of the provisions of such services; and no plea of misunderstanding will be considered on account

of ignorance thereof. If the Proposer discovers any provisions in the RFQ documents that are

contrary to or inconsistent with any law, ordinance, or regulation, it shall be reported to the County

in writing without delay.

E-Verify Compliance

Per N.C.G.S. 143-133.3 provider shall comply with the requirements of Article 2 of Chapter 64 of

the North Carolina General Statutes. Futher, if the Provider utilizes a subcontractor, The Provider

shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the

North Carolina General Statutes.

Iran Divestment Act

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons

engaging in business activities in Iran, prepared pursuant to NCGS 147-86.58, nor will Provider

utilize on this agreement any subcontractor on such list.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. Seq. And that it will not utilize

on this agreement any subcontractors on said list.

PROJECT INFORMATION AND REQUIREMENTS

Location of Project:

Southside Branch Library

3185 Buchanan Street

Winston Salem, NC 27127

Description of Project:

The project includes reroofing of the Southside Branch Library. The roof consists of 5 sections,

4 standing seam roof sections and 1 single ply TPO section. Both are original to the 1985

construction and require replacement.

The total of all 4 sections is approximately 10,759 square feet. This also includes replacing 2

original rooftop HVAC units. Two newer units to remain.

$400,000 budgeted for this project.

Scope of Services:

Provide professional design services for the replacement roof system. Services are to include

develop bid documents, providing bidding assistance, preforming construction administration

services, and assisting with project closeout.

Per state statue, plans and specifications are required to be sealed by a licensed architect of

engineer in state of North Carolina. Provide (2) new rooftop mechanical units matching the

specifications of the existing units, reconnect to existing controls, fire alarm system. Contractor

is responsible for any fire alarm changes required to meet current code. Install new electrical

as required including but not limited to: conduit, wire, disconnects, breakers, and starters.

Contractor is responsible for any electrical changes to meet current Code. Provide 1 year

contractors warranty parts and labor and 5 year compressor and refrigerant warranty's. Start

up by factory certified technician.

Minimum Qualifications Criteria:

Firm selection will be qualifications based. At a minimum, a qualified firm must be capable of

providing sealed plans and specifications, services of an RCI registered roof consultant, and

weekly field observations by and RCI registered roof observer. Firms without and RCI roof

consultant or RCI roof observer on their staff, may provide for these services through the use

of a consultant. The use of a consultant must be disclosed in the RFQ response.

Design firm must have minimum insurance of:

• $1M Professional Liability

• $1M Commercial General Liability

• $M Business Automobile Liability

• Workers Compensation: NC Statutory Limits

RFQ Responses Should Include the Following

• Letter of interest

• Full history

• Current project list

• List a minimum of 3 previous projects of similar scope

• Resumes for staff who would be assigned to the project, including and subcontractors

RFQ Response Format

Limit proposals to a maximum of 20 pages, please. The response shall be submitted

electronically as noted on page 1. All responses must be signed by an agent of the representive

of the company submitting the response.

RFQ Selection

• Responding firms' responses will be scored by a selection committee comprised of General

Services staff. Responses will be scored using the following matrix and the top ranking firm

will be recommended to the County Manager and Commissioners for selection and award of

a contract to provide design services.

• Relevant Project Experience (20 points): Does the responding firm have experience with

the type of facility and type of roofing for this project?

• Staff Experience (20 Points): Beyond the minimum RCI qualifications, does proposed staff

have experience with the type of facility and roofing systems for this project?

• Quality of RFQ Response (10 Points): Does the RFQ response conform to the requirements

listed in the RFQ? Are the visuals and information provided beneficial in determining

respondents' qualifications? Does the cover letter make a compelling argument for why the

responding firm should be selected? Does the current project list include show the firm has

capacity to take on this project?

Schedule

It is anticipated the selected firm will be released to begin design approximately 6 to

8 weeks after RFQ response deadline.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFQ26207
Bid Title:	Southside Branch Library Reroofing Design
Category:	Formal Bids
Status:	Open