Water Pollution Control Division Sodium Hypochlorite 12.5% ITB

TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SODIUM HYPOCHLORITE 12.5%
July 23, 2026
Sealed bids for the supply and delivery of the product named above will be received at
the Office of the Director of Finance until 11:00 a.m. EST on Thursday, August 06, 2026.
Thereafter, bids will be opened in public and read aloud pursuant to the applicable provisions
of the Governor's Executive Orders. Responses received after this date and time will not be
accepted.
Beginning Thursday, July 23, 2026, specifications and bid documents may be obtained
from Carl Johnson, Public Works Deputy Director - Capital Projects & Administration, 40 Moody
Rd, Enfield, CT 06082, cajohnson@enfield.org, (860) 763-8806, Todd Matthewson ,
Superintendent, Water Pollution Control Division, 90 Parsons Road, Enfield, CT 06082,
tmatthewson@enfield.org, (860) 253-6450 or the Town's website, https://enfield-
ct.gov/Bids.aspx
The Town of Enfield reserves the right to accept or reject any, all, or any part of bids, to
waive formalities or informalities and to award the bid deemed to be in the best interests of
the Town.
The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority,
small and women-owned business enterprises are encouraged to respond.
John A. Wilcox,
Director of Finance EOE/AA
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SODIUM HYPOCHLORITE 12.5%
Standard Instructions to Bidders
1. INTRODUCTION
The Town of Enfield is soliciting bids for the supply and delivery of the product
described in the Scope of Work herein. If there are any conflicts between the
instructions in these Standard Instructions to Bidders and any other bid document(s),
these Standard Instructions to Bidders shall prevail.
2. KEY EVENT DATES
Advertisement of Invitation to Bid Thursday, July 23, 2026
Public Bid Opening 11:00 a.m. EST, Thursday, August 06, 2026
Bid Awarded (not definite) Week of August 10, 2026
Commencement of Contract Upon Contract Execution
3. OBTAINING BID DOCUMENTS
Specifications and bid documents may be obtained from Carl Johnson, Public Works
Deputy Director - Capital Projects & Administration, 40 Moody Rd, Enfield, CT 06082,
cajohnson@enfield.org, (860) 763-8806, Todd Matthewson , Superintendent, Water
Pollution Control Division, 90 Parsons Road, Enfield, CT 06082,
tmatthewson@enfield.org, (860) 253-6450 or the Town's website, https://enfield-
ct.gov/Bids.aspx
4. BID SUBMISSION INSTRUCTIONS
a. One (1) original and two (2) copies of all bids must be submitted in a sealed
envelope clearly marked "SODIUM HYPOCHLORITE 12.5%". If forwarded by mail
or courier, the sealed envelope must be addressed to "Director of Finance, Town
of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Bids must be at the
Office of the Director of Finance by the time of the Public Bid Opening Date
noticed in Section 2 entitled, KEY EVENT DATES. Since all submissions must be time
and date-stamped, the Finance Department will accept bids Monday through
Friday, from 9:00 a.m. to 5:00 p.m. EST (excluding holidays). Postmarks are NOT
an acceptable waiver of this policy. Corrections and/or modifications received
after the first bid is publicly opened will NOT be accepted.
b. Ditto marks or words such as "SAME" on the Bid Form are NOT considered writing
and must not be used.
c. All information must be submitted in ink or typewritten. Mistakes may be crossed
out and corrections inserted. Corrections must be initialed by the person signing
the bid.
d. Bids are considered valid for ninety (90) days after being opened. Bidders may
not withdraw, cancel, or modify their bids for a period of ninety (90) days after
bids are opened.
e. Bids must be signed by an authorized person representing the legal entity of the
Bidder.
f. The inability to meet any specified requirements(s) must be stated in writing and
attached to the Bid Form or written on the Bid Form.
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Standard Instructions to Bidders (Continued)
5. PRESUMPTION OF BIDDER BEING FULLY INFORMED
At the time the first bid is opened, each Bidder is presumed to have read and be
thoroughly familiar with all bid and contract documents for this project. Failure or
omission of the Bidder to receive or examine any information shall in no way relieve
any Bidder from obligations with respect to their bid.
6. INTERPRETATION OF ACCEPTABLE WORK
The specifications, bid and contract documents are to be interpreted as meaning those
acceptable to the Town of Enfield. Any substantive changes or interpretations will be
issued by the Town in writing as an addendum.
7. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use
taxes. Bidders shall avail themselves of these exemptions.
8. INSURANCE AND INDEMNIFICATION
The awarded Bidder must provide a current Certificate of Insurance to the Director of
Finance PRIOR to commencement of work, with the following requirements:
Provider shall agree to maintain in force at all times during the contract the following
minimum coverage. Insurance shall be written with Carriers approved in the State of
Connecticut and with a minimum AM Best's Rating of "A" VIII. In addition, all Carriers are
subject to approval by the Town of Enfield. Minimum Limits:
a. Commercial General Liability Each Occurrence $1,000,000, $2,000,000 Aggregate.
Town of Enfield shall be named as an Additional Insured on a primary non-
contributory basis for ongoing and completed operations. Waiver of Subrogation to
be provided.
b. Auto Liability Combined Single Limit $1,000,000 for all owned, hired and non-owned
vehicles for property damage and liability. Town of Enfield shall be named as an
Additional Insured.
c. Umbrella/Excess Liability $1,000,000 per occurrence and $1,000,000 Aggregate.
General Liability, Auto Liability and Workers' Compensation to be listed as
underlying coverages. Umbrella/Excess Liability to follow form with respect to
Additional Insured and Waiver of Subrogation.
d. Workers' Compensation - For all the employees employed on said Work shall be
maintained in accordance with Connecticut's Workers' Compensation Act. In case
any class of employees engaged in hazardous Work under the contract at the site of
the Work is not protected under the Workers' Compensation Act, the contractor
shall provide Workers' Compensation Insurance for the protection of its employees
not otherwise protected. Waiver of Subrogation to be provided.
e. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.
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Standard Instructions to Bidders (continued)
If any policy is written on a "Claims Made" basis, the policy must be continually renewed
for a minimum of five (5) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be
endorsed to extend the reporting period for claims for the policy in effect during the
contract for five (5) years from the completion. Exceptions to the Town's Insurance
requirements are subject to the sole discretion of the Town of Enfield.
Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the
Town of Enfield and all of its officers, employees, and agents from all suits, actions, or
claims of any character, name, or description brought for or on account of any injury or
damage caused to any person or property as a result of, in connection with, or pursuant
to the performance of the Contractor, including all costs incurred by the Town of Enfield
in defending itself against such claims or actions, in proportion to the extent that the
Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any
money that may be due to the Contractor under the Contract as the Town of Enfield
considers necessary for the purpose of such indemnification or holding the Town of
Enfield harmless may be retained for such use by the Town of Enfield; and the
Contractor's surety bonds may be held until such suit or suits, action or actions, claim or
claims, as aforesaid, shall have been settled and until the Contractor has furnished to the
Town of Enfield suitable evidence to that effect. Such indemnity shall not be limited by
reason of any insurance coverage required under the Contract.
9. BID BOND
Bidders are required to furnish a bid surety at the time the first bid is opened in the
amount of five thousand ($5,000) dollars. The bid surety should be in one of the
following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety
company bond. The surety company must be authorized to write such surety bonds in
the State of Connecticut. Checks or bonds must be drawn to the order of "Town of
Enfield, Attention Finance Director".
10. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this bid according to its provisions, the Contractor
awarded this bid must provide to the Town of Enfield, at the Contractor's expense, with
a performance and payment bond in the amount of five thousand ($5,000) dollars. The
bonds must be issued by a company authorized to write such surety bonds in the State
of Connecticut. The bonds shall be drawn to the order of the "Town of Enfield, Attention
Finance Director", and delivered to the Town prior to commencement of work. On
projects less than fifty thousand ($50,000) dollars, the Contractor may substitute the
performance bond (but not the payment bond), for a bank certified check or a bank
cashier's check in the amount of five thousand ($5,000) dollars.
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Standard Instructions to Bidders (Continued)
11. GUARANTEE
The firm awarded work under this Invitation to Bid shall guarantee its product meets
the specifications in this Bid Packet for the duration of the contract period.
12. PERMITS
The Contractor is solely responsible for obtaining all required permits, obtaining all
necessary inspections and approvals and satisfying any and all fees. The Town will waive
all Town of Enfield fees for building permits and inspections.
13. FAIR EMPLOYMENT PRACTICES
The Contractor agrees not to discriminate against any employee or applicant for
employment in the performance of this Contract's work with respect to hire, tenure,
terms, conditions, or privileges of employment due to race, sex, age, religion, national
origin, or other conditions proscribed by State or Federal law.
14. CONTRACT PERIOD
It is anticipated that the initial Contract period shall be from date of contract execution
through June 30, 2027. Subsequent one (1) year renewals, at the option of the Town of
Enfield, may be available for two (2) additional years. Total contract period, including
all options, shall not exceed thirty-six (36) months.
15. AWARDING THE BID
a. The Town of Enfield reserves the right to accept or reject, any, all, or any part of Bid,
to waive formalities or informalities and to award the bid deemed to be in the best
interests of the Town.
b. It is the Town's policy to not award bids to those who owe Town of Enfield prior
year(s) property taxes.
c. The "Bid Awarded" date noticed in Section 2 entitled, KEY EVENT DATES, is the date
the bid is anticipated to be awarded. It is not a date certain.
16. MODIFICATIONS AND ADDENDA
The Town may, before or after bid opening and in its sole discretion, clarify, modify,
amend, or terminate this Invitation to Bid if the Town determines it is in the Town's
best interest. Any such action shall be posted on the Town's website,
http://www.enfield-ct.gov/Bids.aspx . Each respondent is responsible for checking the
Town's website to determine if the Town has issued any addenda and, if so, to complete
its bid in accordance with the Invitation to Bid as modified by the addenda.
17. STANDARD FORM OF CONTRACTUAL AGREEMENT
The Town of Enfield intends to enter into the Town's standard contract with the
successful bidder, a sample of which is attached hereto. The contract will include and
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Standard Instructions to Bidders (Continued)
incorporate the provisions of this Invitation to Bid, including the Standard Instructions
to Bidders; Scope of Work; and the Bid Form submitted by the successful Bidder. In the
event of any conflict between the Invitation to Bid and the successful Bidder's Bid Form,
the Invitation to Bid shall prevail.
End of Standard Instructions to Bidders
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SODIUM HYPOCHLORITE 12.5%
Scope of Work
1. Delivery of Sodium Hypochlorite 12.5% solution to the Enfield Water Pollution Control
Facility, 90 Parsons Road, Enfield, Connecticut 06082.
2. The price on the Bid Form must be based on bulk delivery, assuming 3,500 gallons per
delivery and 15,000 gallons per year.
3. The price submitted must include all delivery and transportation charges. No additional
charges will be paid in addition to the unit price on the Bid Form.
4. The bid shall include delivery by tank truck to our 4,500-gallon bulk storage tanks.
5. The Town reserves the right to cancel the contract upon thirty (30) days' notice to the
Contractor.
End of Scope of Work
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SODIUM HYPOCHLORITE 12.5%
Bid Form
Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned
certifies this bid is submitted without collusion and all responses are true and accurate. If awarded
this bid, it is agreed this forms a contractual obligation to provide services at fees specified in this
Bid Form, subject to and in accordance with all instructions, bid and contract documents, including
any addenda, which are all made part of this bid.
Sodium Hypochlorite 12.5% solution
Delivered Price:
Delivered by tanker to our bulk tanks: $ /gallon gallon minimum.
Delivery Lead Time (in days):
_______________________________________________ ________________
Signature of Authorized Person Date
_______________________________________________
Printed Name of Authorized Person
_______________________________________________
Company Title of Authorized Person
_______________________________________________
Name of Company
_______________________________________________
Address of Company
_______________________________________________
City, State, and Zip Code
___________________________ ___________________ ________________________
Telephone Number Facsimile Number Email Address
End of Bid Form
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SODIUM HYPOCHLORITE 12.5%
Sample Contract
AGREEMENT BY AND BETWEEN THE TOWN OF ENFIELD AND
, for SODIUM HYPOCHLORITE 12.5%
This Agreement is made this _________ day of _______, 2026 by and between the Town of
Enfield, a municipal corporation organized and existing under the laws of the State of
Connecticut, with a principal office at 820 Enfield Street, Enfield, Connecticut 06082 (hereinafter
referred to as the "Town") and _______________________, a Connecticut (corporation/limited
liability company/partnership) located at _______________________, _________________,
Connecticut 06___ (hereinafter referred to as "Vendor").
The Town and Vendor enter into this Agreement whereby the Vendor shall provide the Town
with Sodium Hypochlorite 12.5% solution for the Town's Water Pollution Control Division and
shall perform the services described in the Scope of Work referenced below.
The term of this Agreement shall commence on the date set forth above and shall continue for
the period set forth in the Invitation to Bid referenced below.
The terms and conditions of this Agreement are set forth in the following documents that are
attached and made a part hereto and are incorporated by reference:
1. Invitation To Bid entitled "Water Pollution Control Division Sodium Hypochlorite 12.5%";
2. The Standard Instructions To Bidders entitled "Water Pollution Control Division Sodium
Hypochlorite 12.5%";
3. The Scope of Work entitled "Water Pollution Control Division Sodium Hypochlorite 12.5%";
and
4. The Bid Form entitled "Water Pollution Control Division Sodium Hypochlorite 12.5%".
This Agreement cannot by altered, modified, amended, or revised except by an instrument in
writing signed by the Town and Vendor.
This Agreement shall be governed by the law of the State of Connecticut.
The Town may terminate this Agreement for convenience.
Vendor Name Town of Enfield
By:______________________ By:_______________________
Matthew Coppler
Town Manager
End of Sample Contract
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