U.S. Air Force Active-Duty Recruiter Business Cards

Program 1729-S Page 1 of 17
Specifications by: JH
Reviewed by: FB
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing and Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
U.S. Air Force Active-Duty Recruiter Business Cards
as requisitioned from the U.S. Government Publishing Office (GPO) by the
U.S. Air Force Recruiting Service Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award and ending August
31, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance with the
"OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on August 26, 2026, at
the U.S. Government Publishing Office. All parties interested in attending the bid opening shall email
bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream
link. This must be a separate email from the bid submission. The link will be emailed prior to the bid
opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number and bid opening date must be specified in the subject
line of the emailed bid submission. Bids received after the bid opening date and time specified above will not
be considered for award.
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at: https://www.gpo.gov/docs/default-source/contract-pricing/ab1729s.pdf
For information of a technical nature, call Jim Hunt at (214) 767-0451, Ext. 5, or email jhunt@gpo.gov.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bids (IFB) will be subject to
the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication
310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through
Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)).
GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-and-standards-
files-for-vendors/contractterms2018.pdf
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap-rev-09-19.pdf.
GPO IMPRINT REQUIREMENT: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these
specifications:
Product Quality Levels:
a) Printing (page related) Attributes -- Level III
b) Finishing (item related) Attributes -- Level III.
Inspection Levels (from ANSI/ASQC Z1.4):
a) Non-destructive Tests - General Inspection Level I.
b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Electronic Media
P-9. Solid or Screen Tints Color Match Pantone Matching System
Prior to award, contractor may be required to provide information related to specific equipment that will be used
for production.
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term
of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)
added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See
also "Economic Price Adjustment" for authorized pricing adjustment(s).
EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.

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ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from Date of Award and ending August 31, 2027, and the second and any succeeding period(s)
will extend for 12 months from the end of the last preceding period, except that the length of the final period may
vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price
adjustment for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending May 31, 2026,
called the base index. The percentage change (plus or minus) of the variable index from the base index will be the
economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
If the Government exercises an option, the extended contract shall be considered to include this economic price
adjustment clause.
PREAWARD SURVEY: In order to determine the responsibility of the contractor, the Government reserves the
right to conduct an on-site preaward survey at the contractor's facility or to require other evidence of technical,
production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the
financial determination, the contractor in line for award may be required to provide one or more of the following
financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.

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PREPRODUCTION CONFERENCE: The ordering agency may choose to hold a Preproduction Conference at
the contractor's plant or via conference call. The purpose of the conference will be to discuss and review all aspects
of the contractor's internal and external operations required to complete the fulfillment of the contract.
The contractor should be prepared to present detailed production and quality control plans including such items as:
(1) processing orders and preflighting supplied PDF files; (2) internal schedule and workflow; (3) identifying
coordination/communication contacts; (4) SFTP setup/procedures; and (5) any other special requirements which
are specific to this contract.
All contractor points of contact from each phase of production will be required to attend the meeting.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by on-line electronic orders for each job placed with the contractor. A monthly print order will be issued and will
indicate the total number of on-line orders placed and the total number of cards produced per on-line order for the
previous month. The print order will also indicate any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of on-line electronic orders
and monthly print orders by the Government. Orders may be issued under the contract from Date of Award and
ending August 31, 2027, plus for such additional period(s) as the contract is extended. All on-line orders and print
orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the
event of conflict with any on-line order or print order. A print order shall be issued monthly to cover all on-line
orders for the previous month and shall be used for billing purposes. A print order shall be "issued" upon
notification by the Government for purposes of the contract when it is electronically transmitted or otherwise
physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "Ordering." The quantities of items specified herein are estimates only and are not purchased
hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set
forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not constitute the
basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

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ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The contractor's email provider may have different size limitations for sending email; however, contractors
are advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's email
server as the official time stamp for bid receipt at the specified location.
PAYMENT: After agency verification and approval, the contractor must submit the approved, signed billing
invoice to the U.S. Government Publishing Office.
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of receiving payment. Instruction for using this method
can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process, refer to the General Information of the Office of Finance web page located
at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.
CONTRACTOR BILLING MUST BE ITEMIZED IN ACCORDANCE WITH THE LINE ITEMS IN THE
"SCHEDULE OF PRICES."
In addition, the contractor is required to email a copy of the billing invoice (and any supplementary billing
information) to: termcontracts@gpo.gov, Attn: Program 1729-S Administrator AND to DLA as indicated on the
print order. Failure to do so may result in non-payment.

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of business cards requiring such operations as composition,
electronic prepress, on-line ordering, printing, binding, packing, and distribution.
TITLE: U.S.Air Force Active-Duty Recruiter Business Cards.
FREQUENCY OF ORDERS: Approximately 20-350 on-line orders per month.
Bi-monthly print orders will be issued for all on-line orders placed for the 1st through the 15th and 16th through the
end of the month.
QUANTITY: There are five (5) different card types with 250, 500 or 1,000 cards per individual name per on-line
order.
NUMBER OF PAGES: Face and back.
TRIM SIZE: 3-1/2 x 2".
GOVERNMENT TO FURNISH: Electronic media for the business card design will be furnished once at the
beginning of the contract. Electronic media will be furnished as follows:
Platform: PC. Storage Media: Email.
Software: Adobe InDesign and/or Adobe Acrobat, current versions.
All platform system and software upgrades (for specified applications) that may occur during
the term of the contract must be supported by the contractor.
Fonts: All fonts are presented as outlines. Fonts will be provided or embedded, as applicable.
Additional
Information: Graphics files will be furnished in native application and/or PDF format.
All graphics and illustrations will be furnished in place within electronic files. Pantone
Matching System used for color identification.
QR Code: One card version will feature a QR code with links to specific web sites and information provided by
the agency. The code must be tested during each production run to verify it links properly. See pages 7-8 for QR
code requirements and Exhibit A for a visual.
Government will furnish initial design files.
For each card ordered, copy for individual names and all pertinent contact information will be furnished via the
contractor's on-line ordering system.
Identification markings such as register marks, commercial identification marks of any kind, etc., carried in the
electronic files, must not print on the finished product.
EXHIBITS: The facsimile of sample page shown as EXHIBITS A-E is representative of the requirements which
will be ordered under this contract. However, it cannot be guaranteed that future orders will correspond exactly to
this exhibit.

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CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to
Furnish," necessary to produce the product(s) in accordance with these specifications.
Under no circumstances will the information furnished by the Government be used for any purpose other than for
producing business cards for the intended recipients under this contract.
ELECTRONIC PREPRESS FOR ARTWORK/STATIC INFORMATION: Prior to image processing, the
contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct
output of the required production image. Contractor to create a web order template using provided Government
files. Any errors, media damage, or data corruption that might interfere with proper file image processing must be
reported to: Shaughn Cullop at (210) 780-4992 or Shaughn.Cullop@dla.mil.
When required by the Government, the contractor shall make minor revisions to the electronic files which may
include color corrections to digital furnished images. It is anticipated that the Government will make all major
revisions.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
ON-LINE ORDERING: The contractor will have five (5) workdays from the date of award to provide a fully
functional, web-based on-line ordering system.
The on-line ordering system must have the following capabilities:
1. The contractor must provide a web-based on-line ordering system site that permits authorized U.S. Air
Force Recruiting Service personnel to order business cards.
2. The system must provide a method of order tracking by user.
3. The web-based system must be secure (password protected) so that only authorized personnel can order
business cards and must provide a separate page/site so that only authorized personnel (Program Manager)
can approve submitted business cards. The program manager will provide a list of authorized users and
passwords after award.
4. Contractor's ordering system must provide a fillable form specifically designed to accept data and place an
order request as a one-step process. Form must have at a minimum, fields for the following: individual
name, title/position, office name, and at least three contact fields (including telephone, fax, and mobile), toll-
free number (optional), and email address.
5. Additionally, the contractor will work with the agency to ensure that each business card has a unique QR
code for each card issued with the following requirements:
- QR Code Type: vCard QR Code
- Creation: Real-time QR code generation as the user enters their information online
- vCard Version: 3.0
- Minimum Printed Size: 1" x 1" recommended; avoid going below approximately 0.75" x 0.75"
- Resolution: Vector preferred (SVG, EPS, or PDF); otherwise 300-600 DPI
- Color: Pantone 163 (blue) QR code on a solid white background
- Quiet Zone: Minimum four (4) modules of clear white space on all sides
- Error Correction: Level Q recommended
- Printing: Pantone 163 (blue); no screening or tinting
- Proportion: Maintain exact 1:1 proportions with no distortion
- Testing: Final-size QR code must be tested on both iPhone and Android devices before production

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vCard Information
- The QR code may contain:
- First and last name
- Company / organization
- Job title
- Phone number - office, mobile, and/or fax
- Email address
- Website
- Street or mailing address
- Department
- Notes or other applicable contact information
- When scanned, the QR code should be recognized by the mobile device as a vCard/contact record,
allowing the user to add or save the contact information directly to their device.
6. The web page must have the capability to display the business card after information is entered. The user
must be able to change, or correct information displayed in the on-line proof prior to submitting to the
program manager for approval. If information is changed, system must generate a new PDF soft proof.
7. For each PDF proof generated, the proof must contain a statement to the effect that the person placing the
order request may make changes to his/her name and contact information only; changes are NOT allowed for
the layout/design (e.g., logo, colors, typestyle, typesize). Additionally, once the PDF proof has been
confirmed/approved, NO changes are allowed.
8. Once the user submits an order for approval, the system must generate an email to the user indicating the
order has been sent to the program manager for approval.
9. It must concurrently generate an email to the program manager indicating that an order is awaiting
approval. The program manager must be able to approve/disapprove an individual request or
approve/disapprove a total batch/on-line order.
10. After the program manager approves a specific batch of orders, the web-based system must provide a
total count of orders approved in that batch/ order and generate a spreadsheet that contains requestor
names, recipient's names, confirmation date, and contractor generated order/job number. The program
manager will forward this list to the user to show when and what was ordered.
11. The web-based system must provide an option for users to submit a previous order from a "history" or
"look-up file" using a name or confirmation number from a previous order. If a change is necessary, the
user must be able to make the change to the previous order and then submit as a new order.
12. On-line PDF proof must require an electronic confirmation/approval. (The contractor must not produce cards
until electronic confirmation is entered into the contractor's on-line ordering system.)
14. Once the cards have been printed and shipped, the web-based system must generate an email containing a
shipping list of all cards printed on a specific on-line order (to include name of recipient, date shipped,
estimated delivery date, and a tracking number) to the program manager and the recipient.
NOTE: The actual order will not be considered "placed" until an electronic confirmation is entered into
the contractor's on-line ordering system.

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REPORTS: Twice monthly within the first five (5) workdays after the 15th and the end of each month, the
contractor must generate and submit a report (in MS Excel format) to the ordering agency documenting all orders
placed during the previous bi-monthly (1st to15th and 16th to the end of the month) period. The report must include
but is not limited to: date each on-line order was placed; names ordered; total number of orders placed;
confirmation code; and, a copy of all billing information for each on-line order, including exact shipping costs.
Reports must be emailed to: Shaughn.Cullop@dla.mil and the contract administrator, jhunt@gpo.gov.
COMPOSITION: Contractor will set up a template/on-line form that allows the end user to input individual
ranks/names, titles/positions, and contact information in conjunction with the contractor's on-line ordering
system, as specified herein, using the provided electronic file. See Exhibits A-E.
ELECTRONIC PREPRESS FOR ARTWORK/STATIC INFORMATION: Prior to image processing, the
contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct
output of the required production image. Any errors, media damage, or data corruption that might interfere with
proper file image processing must be reported to: Shaughn Cullop at (210) 780-4992 or
Shaughn.Cullop@dla.mil.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and
define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to
meet the assigned quality level.
Contractor to create a web order template using furnished electronic files.
When required by the Government, the contractor shall make minor revisions to the electronic files which may
include minor corrections to digital furnished images as approved by the Agency and GPO. It is anticipated that
the Government will make all major revisions.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
PREPRODUCTION SAMPLE: Prior to the commencement of production of the contract production quantity,
the contractor must provide One (1) box of 250 business cards plus one (1) individual business card of the same
design as prior-to-production samples no later than 10 days from request. This will be a one-time requirement.
Agency will provide information for the card upon award. Each prior-to-production sample must be constructed as
specified using the form, ink, equipment, and methods of production which will be used in producing the
finished product. Paper used for samples must be of the size, kind, and quality the contractor will furnish. All
samples shall be manufactured at the facilities in which the contract production quantities are to be
manufactured.
Contractor must submit samples to:
* 1 box of 250 cards: USAF AETC HQ AFRS/A6OK, Attn: AF Recruiter business card samples, 550 D
Street, West, Suite 1 (Building 491), JBSA Randolph, TX 78150-4527
.
* 1 sample card: DLA Strategic Data Services, J67, DLA Customer Data Relations Management, J67DA
(South), Attn: Shaughn Cullop (210-780-4992), HQ AETC/A4RMP, 266 F St. West, Bldg. 901, Rm. 108,
Randolph AFB, TX 78150
The Government will approve, conditionally approve, or disapprove the samples within two (2) workdays of the
receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the
specifications and all other terms and conditions of the contract. A conditional approval shall state any further
action required by the contractor. A notice of disapproval shall state the reasons, therefore.

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If the samples are disapproved by the Government, the Government, at its option, may require the contractor to
submit additional samples for inspection and test, in the time and under the terms and conditions specified in the
notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional
cost to the Government and with no extension in the shipping schedule. The Government will require the time
specified above to inspect and test any additional samples required.
In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have
failed to make delivery within the meaning of the default clause in which event this contract shall be subject to
termination for default, provided however, that the failure of the Government to terminate the contract for default
in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance
with the shipping schedule.
In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time
specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract
Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective
December 1, 1987 (Rev. 01-18)).
Manufacture of the final product prior to approval of the samples submitted is at the contractor's risk. Samples
will not be returned to the contractor. All costs, including the costs of all samples, shall be included in the contract
price for the production quantity.
All samples shall be manufactured at the facilities in which the contract production quantities are to be
manufactured.
PROOFS (On-line Orders):
Proof will consist of an immediate on-line virtual proof of the order request, as follows:
One (1) virtual proof of the business card for each name ordered. Proof must show all text matter and position of
agency logo. Proof will be evaluated for text, image position, and color breaks. Proof will not be used for color
match.
If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised
proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing;
such operations must be accomplished within the original production schedule allotted in the specifications.
Contractor must not print prior to the receipt of an "O.K. to Print."
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or
listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated
September 2019.
Government Paper Specification Standards No. 13 - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/vol_13.pdf.
All paper used for cards for each name ordered must be of a uniform shade.
White Coated Two-side Cover (C2S), basis weight: 12 pt, equal to JCP Code* L72 coated both sides
"Soft Touch" laminate (1.3 mil) Matte film or equal.