Request for Proposals: Construction of 5 Caribou Cabins in the Village of Birch Creek

The Native Village Of Birch Creek Is
Requesting Proposals For The Construction
Of Five Caribou Cabins In The Village Of
Birch Creek

BIRCH CREEK CARIBOU CABINS May 11, 2026
I. Solicitation
The village of Birch Creek is requesting proposals for the construction of up to five (5) , twelve foot by sixteen
foot (12' X 16') Caribou Cabins.
Registration/Questions: Each contractor must declare their intent to propose on project by 1:00 PM AST
July 31, 2026 via an email to Jacqueline Baalam @ jacqueline@birchcreektribe.org, and
jeffery.murtiff@tananachiefs.org
Include firm name, address, telephone, email address, and name of contact person.
Site Visit: A site visit will be coordinated if requested.
Written Questions and Addenda Publication: All questions must be submitted in writing
to Jacqueline Baalam @ jacqueline@birch creek tribe.org and Jeffery Murtiff @ jeffery.murtiff@tananachiefs.org
no later than August 5, 2026.
Bid Submission Deadline: Bids must be received by email no later than 1:00 PM AST August 11, 2026
sent to jacqueline@birchcreektribbe.org, and jeffery.murtiff@tananachiefs.org. Bids received after the time
announced will not be considered.
Additional bid submission details:
* Only emailed electronic bids will be accepted - recommend setting a delivery and read receipt
* Bids will not be opened publicly
* Faxed bids will not be accepted
II. Project Overview
Tanana Chiefs Conference is a non-profit Tribal Organization who provides health services, education,
training, and work force development opportunities to more than 10,000 Alaska Natives located in 42 Villages
throughout Interior Alaska. Tanana Chiefs Conference is assisting Birch Creek with this project by
providing project management.
The village of Birch Creek is located approximately 26 miles south of Fort Yukon. The village is located on the
bank of Birch Creek. There is no barge service to Birch Creek. The airport in Birch Creek can accept larger freight
planes.
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BIRCH CREEK CARIBOU CABINS May 11, 2026
Project Team:
Owner: The Village of Birch Creek
Project Manager: Jacqueline Baalam
Project Engineer:
Designer:
Project Delivery
Method: Design-Bid-Build
III. Scope of Work
Each bidder shall thoroughly examine the work area and be familiar with the contract documents. The failure or
neglect of a bidder to receive or examine any contract document or any part thereof shall in no way relieve it from
any obligations with respect to its Bid or to the contract. No claim for additional compensation shall be allowed
which is based upon a lack of knowledge of any contract document.
The scope of work will be to build five, SBS, 12' X 16' Caribou Cabin Kits all inclusive as described in Appendix B
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(cid:17)(cid:47)(cid:90)(cid:18)(cid:44)(cid:3)(cid:18)(cid:90)(cid:28)(cid:28)(cid:60)(cid:3)(cid:18)(cid:4)(cid:90)(cid:47)(cid:17)(cid:75)(cid:104)(cid:3)(cid:18)(cid:4)(cid:17)(cid:47)(cid:69)(cid:94) May (cid:1005)(cid:1005)(cid:853) 2026
(cid:18)(cid:856) Inspections
A substantial completion inspection shall be carried out by (cid:17)(cid:349)(cid:396)(cid:272)(cid:346)(cid:3)(cid:18)(cid:396)(cid:286)(cid:286)(cid:364)(cid:400)(cid:3)representatives. At
approval of the village of Birch Creek and the TCC project manager, with 5 days notice from
Contractor.
(cid:24)(cid:856) Work Plan & Schedule: Immediately after the Notice of Intent to Award, the Contractor is responsible
for developing and submitting a formal Work Plan & Schedule based on procurement of the required
materials and phasing of the project. Contractor shall also submit for approval, product data for all
products incorporated into the work. The Work Plan & Schedule will be used by the village of Birch
Creek to notify village residents of upcoming activities and coordination. The Contractor will
provide 2-week look ahead schedules as work progresses and update the document weekly
during construction activities. The Work Plan & Schedule shall be submitted to the village of Birch
Creek for review within 7 working days of the NOITA.
(cid:28)(cid:856) Close-Out: Contractor will provide as built drawings denoting variation from design, O&M data as
applicable to equipment, and provide any on site owner training required to operate and maintain the
equipment safely and effectively.
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BIRCH CREEK CARIBOU CABINS May 11, 2026
IV. Schedule
Issue Request for Bids to Contractors
August 11, 2026
Site Visit (10:00 AM)
NA
Deadline for Questions (5:00 PM AKT)
August 5, 2026
Receive and Open Bids (2:00 PM AKT)
August 11, 2026
Issue Notice of Intent to Award (NOITA)
August 13, 2026
Execute Construction Contract/Notice to Proceed
August 15, 2026
Substantial Completion
September 25, 2026
All dates are approximate and contingent upon the completion of previous activities.
V. Work Considerations/Restrictions
A. Site Access: Village resident access to building entrances/exits, trails and roads must be maintained
for the duration of construction. Contractor shall clearly demarcate access paths, so they are
easily recognizable and safe.
B. Work Hours: Contractors will be encouraged to work during the day. After-hour shifts are at the
discretion and approval of the village of Birch Creek.
C. Contractor Staging Area: A staging area will be designated by the village of Birch Creek and
maintained by contractor. This will be coordinated with the village of Birch Creek.
D. Construction Debris: All construction debris must be placed in a contractor-controlled dumpster or
bin at the end of every shift. Debris will not be allowed to accumulate on site. Coordinate location
of dumpster with the village of Birch Creek.
E. Restrooms: Contractor shall provide temporary on-site provisions for construction personnel
use for the duration of construction.
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BIRCH CREEK CARIBOU CABINS May 11, 2026
F. Road Closures: Contractor shall be responsible to coordinate any road closures with the appropriate
entities. A minimum of seven (7) days advance notice prior to the shutdown is required.
G. Construction Permit(s): Contractor will be responsible for procuring construction permit(s), including
permit fees, if applicable, prior to start of construction.
H. Inspections: Contractor will be responsible for coordinating substantial completion and final
completion inspections with the village of Birch Creek and TCC Project Manager. A minimum of five
(5)days advance notice prior to the inspection is required.
I. Weekly Coordination Meetings: Contractor is required to hold weekly construction coordination
meetings with the village of Birch Creek and TCC. Time and place to be determined. Online or
conference call format is acceptable (Teams)
J. Safety Considerations: Contractor shall limit dust, excessive noise, aromas, and provide traffic
controls as needed to provide a safe work environment for the project site. Contractor shall follow
all applicable OSHA requirements for this project.
K. Warranty: Contractor will be required to provide a one (1) year workmanship warranty. The
warranty is to commence upon substantial acceptance of the work by the village of Birch Creek and
TCC.
VI. Alaska Native or American Indian (AN/AI) Requirements
TCC endeavors for its projects to contribute to the growth and development of Alaska Native community we serve.
Therefore, providing employment to AN/AI individuals during the project is required.
The prime contractor and its subcontractor firms are required to employ AN/AI workers in sufficient numbers to
equal, at minimum, 25% of the project's total workload hours. Project's total workload is defined as the sum of
prime contractor and subcontractor hours reported between mobilization and substantial completion.
It is at the contractor's sole discretion the extent of AN/AI employment required of its subcontractors as long as
a minimum 25% of the project's total work load hours can be reported to AN/AI. However, TCC encourages local
labor be sought first to meet AN/AI requirement.
Contractor is required to provide written notice in the event AN/AI requirements cannot be met, local labor
shortages exist, or other AN/AI issues arise.
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BIRCH CREEK CARIBOU CABINS May 11, 2026
VII. Prevailing Wage
The Contractor is hereby notified this project falls under the provisions of the Davis-Bacon and Related Wage &
Hour Requirements (DBRA). By submitting a bid, the Contractor acknowledges their understanding of these
requirements for undertaking this construction project for the Owner.
Under the DBRA, covered Contractors must maintain payroll and basic records for all laborers and mechanics for
the course of the work and for a period of three years thereafter. Some of the records required to be kept under
the law are also required under the Fair Labor Standards Act. See Wage and Hour Division Fact Sheet #21:
Recordkeeping Requirements under the Fair Labor Standards Act (FLSA).
http://www.dol.gov)/whd/regs/compliance/whdfs21.pdf
The Contractor is not required to submit these records to the Owner unless requested.
VIII. Bid Submission Requirements
Bidders shall complete the attached Bid Form (Appendix A signed by an agent authorized to commit the company.
Each Bid shall provide the Bid Amount in figures and in words. Provide a qualifications summary sheet with the
bid form to include years of experience and 1 project including the name, scope of work and construction cost.
Each bidder shall submit their bid in email with the subject line:
"BID - BIRCH CREEK CARIBOU CABINS"
Each Bid shall include specific acknowledgment of receipt of all addenda issued during the bidding period. Failure
to do so may result in the Bid being rejected as not responsive.
Delivery Instructions: Email bids to jacqueline@birchcreektribe.org no later than the bid submission
deadline stated on page 1 of this solicitation.
IX. Bid Evaluation
The Bid Form will be used to evaluate each bidder. TCC. The village of Birch Creek and TCC will evaluate
bids and select the lowest qualified bidder. Lowest qualified bidder is defined as lowest price bid
submitted and supported with evidence they meet minimum contractor requirements.
The village of Birch Creek and TCC reserves the right to not award any bids, award only certain portion(s of the
scope, or award the full scope of work. The project will be awarded to one Contractor.
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BIRCH CREEK CARIBOU CABINS May 11, 2026
X. Terms and Conditions
A. Waiver of Minor Informalities: The village of Birch Creek expressly reserves the right to
waive minor informalities, negotiate changes or reject any and all proposals and to not award the
proposed contract, if in its best interest. "Minor informalities" means matters of form rather than
substance which are evident from the submittal or are insignificant matters that have negligible
effect on price, quantity, quality, delivery or contractual conditions and can be waived or
corrected without prejudice to the other Proposers.
B. Bid Preparation: By submitting a qualifications statement in response to this solicitation, each Bidder
acknowledges that the village of Birch Creek nor TCC shall not be liable to any person, company
or representative for any costs incurred in preparation of their bid or any costs incurred in
anticipation of the village of Birch Creek and TCC action approving or disapproving any proposed
agreement.
C. Questions: Only questions answered by formal written addenda to the solicitation will be binding;
oral and other interpretations or clarifications will be without legal effect.
D. Bids: The village of Birch Creek reserves the right to not award any Bids, award only certain
segments, or award the full Bid. The Project will be awarded to one Contractor.
XI. Appendices
* APPENDIX A - Bid Form
* APPENDIX B - Supporting Documents
* APPENDIX C - Insurance
* APPENDIX D - Contract
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BIRCH CREEK CARIBOU CABINS May 11, 2026
APPENDIX A
Bid Form
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