RFP-RFQ 2026-008 DOT PATCH 139-143 Norwich Ave

Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
Invitation to Bid
Water and Sewer DOT Patches 139-143 Norwich Ave
Town of Colchester
RFP #2026-008
August 25, 2026
Bids shall be addressed to and received by First Selectman, Bernie Dennler, 127 Norwich
Avenue, Office of the First Selectman, Suite 201, Colchester, Connecticut 06415 on or
before 2:00 PM 30th , September, 2026. Bids shall be submitted in a sealed envelope
clearly marked, "2026-008 DOT Patches 139-143 Norwich Ave".
Bid opening shall take place at the Colchester Town Hall, Meeting Room 1, 127 Norwich
Avenue, Suite 201, Colchester, CT. 06415 at 2:00 PM 30th, September, 2026.
Any questions concerning this bid may be answered via addenda in response to RFI's
submitted to Angela Petrowski, Financial Assistant at (860) 537-7289 or at
apetrowski@colchesterct.gov
No right shall accrue to any person submitting a bid until such bids have been
accepted and contract awarded in writing by the duly authorized representative of
the Colchester Board of Selectmen. The Colchester Board of Selectmen reserves the
right to reject any and all bids and to make such awards, including acceptance of
other than the lowest bid, and to waive any informalities, omissions, excess verbiage,
or technical defects in the Bidding, if, in the opinion of the Board of Selectmen, it
would be in the best interest of the Town of Colchester to do so.
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
INSTRUCTIONS TO BIDDERS
1. GENERAL
The Town of Colchester is soliciting sealed bids from qualified contractors for the
performance of asphalt patching and pavement repairs, which must be executed meeting
the requirements of the Connecticut Department of Transportation (CT DOT) Form 819
A. 139-143 Norwich Ave., 2" mill and pave from shoulder to centerline, a photo of
existing conditions attached to this document as ATTACHMENT A. Approximate
Dimensions are (96' long by 19' wide). All traffic control will be performed by the
contractor, under its own DOT Road Entry Permit. A Police flagger shall be required for
all traffic patterns.
2. INTERPRETATIONS OR ADDENDA
No oral interpretation will be made to any bidder as to the meaning of the Contract
Documents or any part thereof. Every request for such an interpretation shall be made in
writing to the Town of Colchester. Any inquiry received seven or more days prior to the
date fixed for opening of bids will be given consideration. Every interpretation made to a
bidder will be in the form of an Addendum to the Contract Documents, and when issued
will be on file in the office of the First Selectman at least five days before Bids are
opened. In addition, all Addenda will be mailed to each person to whom Contract
Documents have been issued, but it shall be the Bidder's responsibility to make inquiry as
to, and to obtain, the Addenda issued, if any. All such Addenda shall become part of
Contract and each Bidder shall be bound by such Addenda, whether or not received by
the Bidder.
3. INSPECTION OF SITE - PRE-BID CONFERENCE
A pre-bid conference will be held on 9th , September, 2026 at 10 AM at the
Colchester Town Hall located at 127 Norwich Ave Colchester CT 06415. While
attendance at the pre-bid meeting is not required to submit a proposal, it is highly
recommended.
Each Bidder should visit the site of the proposed work and fully acquaint him/herself
with the existing conditions there and should fully inform him/herself as to the facilities
involved, the difficulties and restrictions attending the performance of the Contract. The
Bidder should thoroughly examine and familiarize him/herself with the attached
Specifications and all other Contract Documents. The Contractor by the execution of the
Contract shall in no way be relieved of any obligation under it due to his/her failure to
receive or examine any form or legal instrument or to visit the site and acquaint
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
him/herself with the conditions there existing and the Town of Colchester will reject any
claim based on the facts regarding which he/she should have been on notice.
4. BIDS
A. Each bid must be submitted on the enclosed bid sheet. All blank spaces must be
filled in as noted in ink and no changes shall be made in the forms or in the items
mentioned therein. Erasure and other changes in the bid must be explained or
noted over the initials of the bidder. In the event of any discrepancy between the
written amounts and the figures, the written amounts shall govern.
B. The bidder shall sign his/her bid in the blank space provided for this purpose. If
the bid is made by a partnership, or corporation, the name and address of the
partnership or corporation shall be indicated, together with the names and
addresses of the partners or officers. If the bid is made by a partnership, it must
be acknowledged by one of the partners; if made by a corporation, by one of the
officers.
C. Bidders shall furnish with their bids the following:
1. Bid Guaranty
2. Non-Collusion Affidavit of Prime Bidder
3. Statement of Bidder's Qualifications
4. Certification of Bidder Regarding Equal Employment Opportunity
D. The Town of Colchester may consider informal any bid not prepared and
submitted in accordance with the provisions hereof, and may at its option waive
any informalities, or accept or reject any and all bids. Any bid received after the
time, date and place specified shall not be considered.
NON-COLLUSIVE AGREEMENT
Each bidder submitting a bid to the Town of Colchester for any portion of the work
contemplated by the documents on which bidding is based, shall execute and attach
thereto an affidavit substantially in the form herein provided, to the effect that he/she has
not colluded with any other person, firm or corporation in regard to any bid submitted.
5. STATEMENT OF BIDDER'S QUALIFICATIONS
Work shall be performed by a qualified contractor who has been in the industry for a
minimum of 5 years. Each bidder shall, as noted in the Form of Bid, submit on the form
furnished for that purpose (a copy of which is included in the Contract Documents), a
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
statement of the bidder's qualifications, his/her experience record in performing the type
of work embraced in the Contract, and his/her organization and equipment available for
the work contemplated; and, when specifically requested by the Town of Colchester shall
also submit a detailed financial statement. The Town of Colchester shall have the right to
take such steps as it deems necessary to determine the ability of the bidder to perform
his/her obligations under the contract and the bidder shall furnish the Town of Colchester
all such information and data for this purpose as it may request. The right is reserved to
reject any bid where an investigation of the available evidence or information does not
satisfy the Town of Colchester that the bidder is qualified to carry out properly the terms
of the Contract.
6. CORRECTIONS
Erasures or other changes in the Bids must be explained or noted over the signature of the
bidder.
7. TIME FOR RECEIVING BIDS
Bids received prior to the advertised hour of opening will be kept securely sealed. No bid
received thereafter will be considered.
8. OPENING OF BIDS
At the time and place fixed for the opening of bids, the Town of Colchester will cause to
be opened and publicly read aloud every bid received within the time set for receiving
bids, irrespective of any irregularities therein. Bidders and other persons properly
interested may be present, in person or by representative.
9. WITHDRAWAL OF BIDS
Bids may be withdrawn on written request dispatched by the bidder and received by the
Town of Colchester in time for the bid opening. The bid guaranty of any bidder
withdrawing his/her bid in accordance with the foregoing conditions will be returned
promptly.
10. AWARD OF CONTRACT; REJECTION OF BIDS
A. The contract will be awarded within sixty (60) days after the date of the bid
opening, to the lowest qualified responsible bidder complying with the conditions
of the Invitation for Bids. The bidder(s) to whom the award(s) is/are made will be
notified at the earliest possible date. The Town of Colchester, however, reserves
the right to reject any and all bids or to waive any informality in submitted bid
documents whenever such rejection or waiver is in its interest.
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
B. The Town of Colchester reserves the right to consider as unqualified to do the
work required by these Contract Documents any bidder who does not habitually
perform with his/her own forces and equipment the major portions of the work
involved in these Contract Documents.
C. The ability of any bidder to obtain a bid bond will not be regarded as the sole test
of such bidder's competency or responsibility.
D. The Town of Colchester will not award the Contract to any contractor who, at the
time of the award, is ineligible for such contract under the provisions of any
applicable regulations issued by the Secretary of Labor, United States Department
of Labor, or is not qualified under applicable State and local laws and regulations.
E. If the contract is awarded, it will be awarded by the Town of Colchester to the
lowest qualified responsible bidder. The contract will require the completion of
work in accordance with the Contract Documents.
11. EXECUTION OF AGREEMENT
A. Subsequent to the notice of award and within ten (10) days after the prescribed
forms are presented for signature, the successful bidder shall execute and deliver
to the Town of Colchester the Agreement in the form included in the Contract
Documents, in such number of copies as the Town of Colchester shall require.
B. Bidder must furnish to the Town in writing within 10 days of bid award, a phone
number where they can be reached or where messages and instructions may be
left for them from the hours of 4:00 a.m. to 10:00 p.m. Monday through Sunday,
inclusive.
C. The failure of the successful bidder to execute such Agreement and to supply the
insurance policies required in the section INSURANCE of the GENERAL
CONDITIONS within ten (10) days after the prescribed forms are presented for
signature, or within such extended period as the Town of Colchester grant based
upon reasons determined sufficient by the Town of Colchester, shall constitute a
default and the bidder's bid bond or guaranty shall be forfeited to the Town of
Colchester as liquidated damages. The Town of Colchester may either award the
Contract to the next lowest responsible bidder or re-advertise for bids, and may
charge against the defaulting bidder the difference between the amount of the bid
and the amount for which a contract for the work is subsequently executed,
irrespective of whether the favorable Bid is received by re-advertising, the
defaulting bidder shall have no claim against the Town of Colchester for a refund.
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
12. NOTICE TO PROCEED
A notice to proceed will be issued by the Town of Colchester within ten (10) calendar
days after the execution of the Contract by the Town or the deposit of the required bonds
and insurance policies whichever is later.
13. EQUAL EMPLOYMENT OPPORTUNITY
Attention of bidders is particularly called to the requirements for ensuring that employees
and applicants for employment are not discriminated against because of their race, creed,
color or national origin or physical handicap. The Equal Employment Opportunity
Certification shall be at minimum a single page document, signed by an authorized
representative of the company, pledging that all applicants for employment at their
company are not discriminated against because of their race, creed, color or national
origin or physical handicap.
14. TAXES
Bids should not include federal excise or state sales taxes, as Town of Colchester is
exempt from payment of any such taxes.
15. INSURANCE REQUIREMENTS:
The vendor shall maintain for the life of the Contract the insurance coverage set forth
below for each accident provided by insurance companies authorized to do business in
the State of Connecticut with a rating by AM Best of "A" or better. A certificate of
insurance indicating these amounts, and listing the Town of Colchester as additional
insured, must be submitted at the time of award.
A. Commercial General Liability
Limits of Liability: Each Occurrence - $1,000,000
General Aggregate - $2,000,000
- includes coverage for:
1. Products/Completed Operations.
2. Contractual Insurance.
3. Broad Form Property Damage.
4. Independent Contractors.
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
5. Personal Injury.
6. Premises-Operations.
B. Auto Liability - Combined Single Limit $1,000,000
C. Excess/Umbrella Liability:
Each Occurrence - $3,000,000
General Aggregate - $3,000,000
D. Owners Contractors Protective Liability (OCP) in the name of The Town of
Colchester:
Each Occurrence - $1,000,000
General Aggregate - $1,000,000
E. Worker's Compensation - Statutory
F. The Town of Colchester shall be listed as additional insured on Commercial General
Liability policies.
G. The contract of insurance shall provide for notice to the Town of cancellation of
insurance policies thirty (30) days before such cancellation is to take effect.
The contractor shall defend, save harmless and indemnify the Town of Colchester, its
officers, agents, employees, and assigns from any damages resulting from any challenge
to the legality of the bid process or any of the documents used here, including, but not
limited to, the Request for Proposals or Contract Agreements. In addition, the contractor
agrees to indemnify and hold harmless the Town of Colchester and each of their
respective members, employees, officers and agents from and against any claims,
demands, losses, costs or liabilities for personal injury or property damage or any other
loss which may result from the contractor's performance or lack of performance of the
Contract. Such "losses" shall include all reasonable attorney's fees and costs incurred in
the representation of the Town, or any of their respective members, officers, employees,
sub-committees of the Town or agents in any suit or claim arising from the contractor's
performance or lack of performance of the Contract or arising from the enforcement of
this provision.
18. NOTICE TO BIDDERS
The bidder understands by signing this bid that the Town of Colchester shall reject any
bid that has lump sum prices or unit prices which are, in the opinion of the purchasing
agent, obviously out of sync or unrealistic. The bidder is required to calculate the value
of the various bid items on the basis of reasonable labor, material, equipment, pro-rata
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
profit and pro-rata overhead cost to perform the work described in the contract
documents.
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
RFP 2026-008
BID FORM
BASE BID PRICE
The prices furnished below include all material, labor, equipment, taxes, and all incidental costs
required to complete the work for this project in accordance with the Contract Documents:
1. Water and Sewer DOT Patch 139-143 Norwich Ave (LS)......$________________________
Amount Written in Words:
_____________________________________________________________________________
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Town of Colchester
127 NORWICH AVENUE, SUITE 201 & 202
COLCHESTER, CT., 06415-1260
Bernie Dennler (860) 537 - 7220
First Selectman FAX: 537 - 0547
EXCEPTIONS
The undersigned bidder proposes the following Exceptions to the Specifications contained within
this RFP.
Any price change related to the said Exceptions are specifically stated herewith. Supplementary
data submitted with the proposal describes the Exceptions in detail.
Exception Price Change
(Show + or -)
Name (Print) Phone
Sign Date
Title
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