016-0510 (03/26) 2026-2027 Large Planning Calendars

Location:	Federal
Posted:	Apr 14, 2026
Due:	Apr 20, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Publication URL:	To access bid details, please log in.

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Specifications by CD

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Reviewed by SG

Jacket 440-542

DLA

Requisition 6-320676W-959185

BID OPENING: Bids shall be opened virtually at 11 am Eastern Time (ET), on April 20, 2026, at the

U.S. Government Publishing Office. All parties interested in attending the bid opening shall email

bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live

stream link. This must be a separate email from the bid submission. The link will be emailed prior to the

bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method

of bid submission will be accepted at this time. The jacket number and bid opening date must be

specified in the subject line of the emailed bid submission. Bids received after the bid opening date and

time will not be considered for award.

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as

applicable, and return page 9.

For information regarding the solicitation requirements prior to award please email Chris Duncan at

cduncan@gpo.gov. For contract administration after award, contact Chris Duncan at 202-512-0743.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be

responsible for any failure attributable to the transmission or receipt of the e-mailed bid including, but

not limited to, the following:

(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

(2) The vendor’s email provider may have different size limitations for sending e-mail, however

vendors are advised not to exceed GPO’s stated limit. The bidder’s email provider may have

different size limitations for sending email; however, bidders are advised not to exceed GPO’s

stated limit.

(3) Illegibility of bid.

(4) When the email bid is received by GPO it will remain unopened until the specified bid

opening time. Government personnel will not validate receipt of the e-mailed bid prior to bid

opening. GPO will use the prevailing time (specified as the local time zone) and the exact time

that the e-mail is received by GPO’s email server as the official time stamp for bid receipt at the

specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to

the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO

Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality

Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May

1979 (revised 9-19)).

SUBCONTRACTING: Accordingly, Contract Clause 6, "Subcontracts," the provisions of GPO

Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18) are modified to

permit subcontracting of the binding operations only.

NOTE: Any operations or functions that will be subcontracted for the performance of this contract must

be disclosed prior to award. As part of the responsibility, the Government may evaluate the capability of

any subcontractor(s) to be utilized in the performance of this contract.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is offset printing.

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This function may NOT be subcontracted. Contractors who subcontract this function will be declared not

responsible.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-

standards-files-for-vendors/qatap-rev-09-19.pdf.

PRODUCT: Planning Calendars

TITLE: 016-0510 (03/26) 2026-2027 Large Planning Calendars

QUANTITY: 92,925 (includes 200 Departmental Random "Blue Label" Copies) plus 50 QARCS.

TRIM SIZE:

Constructed size: 17 x 11-1/2” - collated and padded along the top 17” edge.

Cover:

17 x 11-1/2”

1 Poster:

17 x 11-1/2”

12 Calendar pages: 17 x 11-1/2”

Chip Board backer: 17 x 11-1/2”

PAGES: 14 printed faces only leaves (1 Cover, 1 Poster, and 12 calendar pages) plus the chipboard backing sheet.

GOVERNMENT TO FURNISH: via email and GPO File Sharing after award.

One (1) Purchase Order

One (1) InDesign File, Links, Text, High Resolution Print PDF, and CM Card for the warehouse packing only will

be shared on a Google Drive after award.

One (1) Excel file for distribution list. See attachment “A”.

GPO Form 892 (R. 12/17) Proofs

GPO Form 2678 (departmental random copies-blue label).

GPO Form 917 (Certificate of Selection).

GPO Form 915 (Business Reply Label).

GPO Form 2686 QARC Random copies sampling & shipping instructions.

Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from

gpo.gov, fill in appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under

“GOVERNMENT TO FURNISH,” necessary to produce the product(s) in accordance with these

specifications.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check

(preflight) of the furnished media and publishing files to assure correct output of the required

reproduction image. Any errors, media damage, or data corruption that might interfere with proper file

image processing must be reported to the contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen

frequency, and define file output selection for the imaging device being utilized. Furnished files must be

imaged as necessary to meet the assigned quality level.

Minimum 175 line screens required.

PROOFS:

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E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING

AN "OK TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one “Press

Quality” PDF “soft” proof (for content only) using the same Raster Image Processor (RIP) that will be

used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and

color breaks. Proof will not be used for color match.

E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the

Agency at glenda.L.carter4.civ@us.navy.mil, mario.hair.civ@us.navy.mil, mario_hair@icloud.com,

timothy.f.andrassy.civ@us.navy.mil, brandon.eillis@dla.mil, and cduncan@gpo.gov. Contractor must

call GPO Contract Compliance Section at (202) 512-0520 immediately upon E-Mailing proofs and

immediately upon receiving the returned proofs (or OK E-Mail) back from the Department. Proofs will

be withheld not more than (2) workdays from receipt at the Department to receipt in the contractor's plant.

AFTER EMAIL PROOFS APPROVAL

(1) set of digital color content proofs for cover, poster, and calendar pages. Direct to plate must be used

to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same

Raster Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all

elements in proper position (not pasted up), imaged face and back, trimmed and folded to the finished

size of the product.

PLUS

One (1) set of digital one-piece composite laminated halftone proofs for cover, poster, and calendar

pages on the actual production stock (Kodak Approval, Polaroid PolaProof, CreoSpectrum, or Fuji Final

Proof) with a minimum resolution of 2400 x 2400 dpi for the entire book.

Spot coating layers may be shown as either a digital content proof or as an overlay on the one piece

laminated proofs.

At contractor's option, one (1) set of inkjet proofs that are G7 profiled and use pigment-based inks may

be submitted in lieu of digital one-piece composite laminated halftone proofs. A proofing RIP that

provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles

Technology, and meets or exceeds industry tolerance to ISO 12647-7 standard for Graphic Technology

(as of 2016 and future amendments) must be utilized. Proofs must be ripped and sent at plate resolution

(minimum of 2400 x 2400 dpi). If using a 1 bit tiff, the tiff must be made at a minimum of 2400 dpi.

Output must be a minimum of 2400 x 1200 dpi on a GRACoL or SWOP certified proofing media. Proofs

must contain both of the following to be evaluated for accuracy: 3-tier color control strip: IDEAlliance

ISO 12647-7 2013(i1), and the GPO Resolution target found www.gpo.gov/gporestarget.pdf. NOTE: If

a contractor chooses this proof option, prior evaluation and approval of this proofing method must be

provided by GPO, Quality Control for Published Products, to ensure that the final product will be

produced in accordance with contract specifications. See instructions at:

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qlsamples6f200c30b44a64308413ff00001d133d.pdf. Failure to obtain this evaluation and

approval may be cause for the job to be rejected should the final product not match the proofs for color.

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of

ink on the sheet. Control bars must be placed parallel to the press's ink rollers and must show areas

consisting of minimum 1/8 x 1/8" solid color patches; tint patches of 25, 50 and 75%; dot gain scale;

and gray balance patches for process color (if applicable). These areas must be repeated consecutively

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across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs. These

proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used

for color match on press. Direct to plate must be used to produce the final product with a minimum of

2400 x 2400 dpi.

Minimum 175-line screen to be used for all images.

Spot coating layers varnish may be shown as either a digital content proof or as an overlay on the one

piece laminated proofs.

PLUS: 1 blank complete construction sample of the planner on the specified stock. Must have chipboard backing

and be padded as specified.

Send one (1) set of digital content proofs, high-resolution proofs, and construction sample together with

the furnished media (copy, electronic files) via traceable means directly to: Millington, TN 38053

(Residential address provided after award).

Contractor must also call GPO Contract Compliance Section at 202-512-0520, or e-mail information to

compliance@gpo.gov immediately upon sending/delivering proofs and immediately upon notification

that the proofs are available for pickup at the department. Proofs will be withheld not more than two (2)

workdays from receipt in the department to when they are made available for pickup at the department.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT".

Proofs will NOT be returned. Contractor to accept approval via email.

THE CONTRACTOR MUST NOT PRINT PRIOR TO RECEIPT OF AN "OK TO PRINT".

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein

or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No.

13” dated September 2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-

files/vol_13.PDF.

Cover leaf, 1 Poster leaf and 12 Calendar month leaves:

JCP Code* A240, White Matte Text, Basis Size 25 X 38", 100 lbs.

(paper needs to be able to be written and erased easily with a standard pencil).

Backing sheet for pads – 50 pt. Chip board.

PRINTING: All the requirements of these specifications apply equally to all items unless otherwise indicated.

DIGITAL PRINTING IS NOT ACCEPTABLE

Cover leaf (Page 1) and Calendar Pages: Prints face only in 4-color process plus Pantone 123c Yellow with

type/rule matter, photographs, agency logos, and screens with some type reversing out to appear white.

Heavy coverage with full bleeds on all sides. Do not process match the Pantone color.

Poster Leaf (Page 2): Prints face only in 4-color process plus Pantone 123c Yellow and Pantone 289c Blue with

type/rule matter, QR codes, agency logos, screens and solids with some type reversing out to appear white. Heavy

coverage with full bleeds on all sides. Do not process match the Pantone colors.

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COATING:

PAGE 1: Flood UV Matt-Satin: Indicated by Cyan fields in the InDesign layer “UV Satin Matt Coating Do Not

Print.” Spot UV High-Gloss: Indicated by the Magenta fields in the InDesign layer “UV High Gloss Coating Do

Not Print.” Note: Deliberately applied spot UV High-Gloss fields for the phrase “WITH HONOR, COURAGE

AND COMMITMENT” to achieve a subtle/translucent impression.

PAGE 2 thru 14: Spot UV Matt-Satin: Indicated by Cyan fields in the InDesign layer “UV Matt-Satin Coating

Do Not Print_2.” Note: Deliberately applied spot UV Matt-Satin fields for the phrase “WITH HONOR,

COURAGE AND COMMITMENT” to achieve a subtle/translucent impression. Spot UV High-Gloss: Indicated

by the Magenta fields in the InDesign layer “UV High Gloss Coating Do Not Print.”

If the contractor has any questions, concerns, or notices any discrepancies between the furnished material

(including the artwork) and the specifications, IMMEDIATELY contact Chris Duncan at

cduncan@gpo.gov or 202-512-0743.

INK:

Cover leaf (Page 1): 4-color process + Pantone 123c Yellow + Flood UV Satin coating + Spot UV High Gloss

coating.

Poster Leaf (Page 2): 4-color process plus Pantone 123c Yellow and Pantone 289c Blue + Spot UV Satin + Spot

UV High Gloss coating.

Calendar Pages: 4-color process plus Pantone 123c Yellow + Spot UV Satin + Spot UV High Gloss coating.

MARGINS: Inadequate gripper. Follow electronic files.

PRESS SHEET INSPECTION: Final makeready press sheets will be inspected and approved at the

contractor’s plant for the purpose of establishing specified standards for use during the actual press run.

Upon approval of the sheets, contractor is charged with maintaining those standards throughout the press

run (within QATAP tolerances when applicable) and with discarding all makeready sheets that preceded

approval. See GPO Publication 315.3 (Guidelines for Contractors Holding Press Sheet Inspections) issued

January 2015. NOTE: A press sheet inspection is for the purpose of setting specific standards that are to

be maintained throughout the entire run. It does not constitute a prior approval of the entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed

parallel to the press’ ink rollers. The control bars must show areas consisting of 1/8” x 1/8” minimum

solid color patches; tint patches of 25, 50, and 75%; dot gain scale (such as, BRUNNER, GATF,

GRETAG, or RIT); and gray balance patches for process color (if applicable). These areas must be

repeated across the entire press sheet.

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead

luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under controlled

conditions with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be

provided.

The contractor must notify the AGENCY (DLA) of the date and time the press sheet inspection can be

performed. In order for proper arrangements to be made, notification must be given at least 72 Hours prior

to the inspection with a target inspection date between 5/14/26 and 5/21/26. Contact AGENCY (DLA),

mario.hair.civ@us.navy.mil, mario_hair@icloud.com, 901-687-1254. Note: See contract clauses,

paragraph 14(e)(1), Inspections and Tests of GPO Contract Terms (GPO Publication 310.2, effective

December 1, 1987 (Rev. 1 18)). When supplies are not ready at the time specified by the contractor for

inspection, the Contracting Officer may charge to the contractor the additional cost of the inspection.

BINDING: Collate the cover leaf, 1 poster leaf, & 12 calendar leaves (in date order) and add a 50 pt. thick

chipboard or equal backing. Crash pad along the top 17” dimension using a suitable clear super strong padding

compound and reinforcing cloth (crash) that will hold all the leaves together during normal use but will provide

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.