CD/DVD Products.

Program 2385-S Page 1 of 26
Written by: MP
Reviewed by: FB
INVITATION FOR BID
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
CD/DVD Products
as requisitioned from the U.S. Government Publishing Office (GPO) by the
DLA Document Services
Single Award
TERM OF CONTRACT
The term of this contract is for the period beginning Date of Award through April 30, 2027, plus up to four (4)
optional 12-month extension periods that may be added in accordance with the "Option to Extend the Term of the
Contract" clause in "Section 1" of this contract.
BID OPENING
Bids shall be opened virtually at 11:00 a.m., prevailing Eastern Time (ET), on April 20, 2026 at the U.S.
Government Publishing Office.
All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening
date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid
submission. The link will be emailed prior to the bid opening.
BID SUBMISSION
Email (SECTION 4. - SCHEDULE OF PRICES) to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number, company name, and bid opening date must be
specified in the subject line of the emailed bid submission. Bids received after 11:00 a.m. prevailing Eastern time
(ET) on the bids opening date specified above will not be considered for award.
NOTICE TO BIDDERS
These specifications include minor revisions; therefore, all bidders are cautioned to familiarize themselves with
all provisions of these specifications before bidding.
Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature, contact Malaysia Peele at mpeele@gpo.gov or (202) 512-2458.

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Program 2385-S (04/27)
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS
The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed
bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's
email server as the official time stamp for bid receipt at the specified location.

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Program 2385-S
SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS
Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and
supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev.
01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO
Publication 310.1, effective May 1979 (Rev. 09-19)).
GPO CONTRACT TERMS (GPO PUBLICATION 310.2)
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.
GPO QATAP (GPO PUBLICATION 310.1)
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.
SECURED HANDLING
The contractor shall not release, or sell, to any person any technical or other data received from the Government
under the contract; nor shall the contractor use the data for any purpose other than that for which it was provided
to the contractor under the terms of the contract.
Items produced under this contract identified as "Restricted Distribution" on the print order must be produced
under conditions requiring the following:
All data and any physical products are to be stored in a closed, secured area when not in use.
1. All data and any physical products to include masters, intermediates, proofs, stampers, replications, are to be
stored in a closed, secure area when not in use.
2. After production, all materials not delivered to the Government are destroyed by shredding, grinding, or any
method that will prevent disclosure of contents, or reconstruction of data.
3. All electronic data is to be handled on a secure system not connected to a network.
All electronic media provided by the Government, or any duplicates made by the contractor or their representatives,
must be kept accountable and under reasonable security to prevent their unauthorized release. Discs are not to be
duplicated in whole or part for any other purpose than to create material to be used in the performance of this
contract. All duplicate media shall be degaussed or securely overwritten and any printouts and nonerasable media
shall be destroyed by the contractor
SUBCONTRACTING
The predominant production function for this procurement is the replication of the CD/DVDs and Printing in
Quality Level III. It is important to note that the printing portion of this contract is as important as the disc replication
portion. Bidder who must subcontract either of these operations will be declared non-responsible.
Duplication of CD/DVD's will not be acceptable.
QUALITY ASSURANCE LEVELS AND STANDARDS
The following levels and standards shall apply to these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III

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Program 2385-S (04/27)
(b) Finishing (item related) Attributes - Level III.
(c) Exception -- Printing attributes do not apply to the disc label.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Average Type Dimension in Publication/
P-9. Solid and Screen Tint Color Match Pantone Matching System/ Average Type
Dimension in Publication Dimension in Publication

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Program 2385-S (04/27)
Prior to award, contractor may be required to provide information related to specific equipment that will be used
for production.
OPTION TO EXTEND THE TERM OF CONTRACT
The Government has the option to extend the term of this contract for a period of 12 months by written notice to
the contractor not later than 30 days before the contract expires. If the Government exercises this option, the
extended contract shall be considered to include this clause, except, the total duration of the contract may not
exceed five (5) years (April 30, 2031) as a result of, and including, any extension(s) added under this clause.
Further extension may be negotiated under the "Extension of Contract Term" clause. See also "Economic Price
Adjustment" for authorized pricing adjustment(s).
EXTENSION OF CONTRACT TERM
At the request of the Government, the term of any contract resulting from this solicitation may be extended for
such period of time as may be mutually agreeable to the GPO and the contractor.
ECONOMIC PRICE ADJUSTMENT
The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any
pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the
adjustment. There will be no adjustment for orders placed during the first period specified below. Pricing will
thereafter be eligible for adjustment during the second and any succeeding performance period(s). For each
performance period after the first, a percentage figure will be calculated as described below and that figure will be
the economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable
to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate
clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend Date of Award to April 30, 2027, and the second and any succeeding period(s) will extend for
12 months from the end of the last preceding period, except that the length of the final period may vary. The first
day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for
that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the
12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment.
This average is then compared to the average of the monthly Indexes for the 12-month interval ending January
31, 2026, called the base index. The percentage change (plus or minus) of the variable index from the base index
will be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or
decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the
percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation
costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

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Program 2385-S (04/27)
PREAWARD SURVEY
In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the
right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence
of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract.
As part of the financial determination, the contractor in line for award may be required to provide one or more of
the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of
responsibility by the Government. Failure to provide the requested information in the time specified by the
Government may result in the Contracting Officer not having adequate information to reach an affirmative
determination of responsibility.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS
A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed.
The purchase order will be supplemented by an individual print order for each job placed with the contractor. The
print order, when issued, will indicate the quantity to be produced and any other information pertinent to the
particular order.
ORDERING
Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government.
Orders may be issued under the contract from Date of Award through April 30, 2027, plus for such additional
period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of
the contract. The contract shall control in the event of conflict with any print order. A print order shall be
"issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or
otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS
This is a requirement contract for the items and for the period specified herein. Shipment/delivery of items or
performance of work shall be made only as authorized by orders issued in accordance with the clause entitled
"ORDERING". The quantities of items specified herein are estimates only and are not purchased hereby. Except
as may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do
not result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an
equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set
forth which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on
total orders under this contract, if any. Orders issued during the effective period of this contract and not completed
within that time shall be completed by the contractor(s) within the time specified in the order, and the rights and
obligations of the contractor(s) and the Government respecting those orders shall be governed by the terms of this

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Program 2385-S (04/27)
contract to the same extent as if completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to
the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not
accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement
from another source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple
destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.
If any additional costs are incurred during the production of this job due to Government action (i.e. AA's), contractor
is required to contact the Printing Specialist in writing for written approval before proceeding.

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Program 2385-S (04/27)
SECTION 2. - SPECIFICATIONS
SCOPE
These specifications cover the production of Compact Discs - Read Only Memory (CD-ROM) and Digital
Versatile Discs-Read Only Memory (DVD-ROM) requiring the manufacturing of masters from Government
furnished premastered CD-R's, and DVD-R's, replication of discs, printing of title on discs, printing of self-
mailer sleeves, construction of self-mailer sleeves, insertion, packing and distribution.
TITLE
CD/DVD Products.
FREQUENCY OF ORDERS
Based on current activity, approximately 8 to 15 orders per month, with up to 4 orders being placed in any one
day. Approximately 80% of the orders will be for a one disc set.
QUANTITY
Approximately 90% of the orders placed on this contract will be for quantities of 1,000 to 10,000 discs. The
remaining 10% of the orders will be for quantities under 1,000 discs or greater than 10,000 sets.
TRIM SIZE
Self-mailer sleeves 8 x 6" finished size, with a 0.19" spine. One, two, three, and four-disc mailers are required.
Flat size is 15.97 x 12.19".
GOVERNMENT TO FURNISH
CD and DVD Read Only Format. All Government-furnished data are premastered to conform with International
Standard ISO 9660.
Electronic Media, PDF file for title information to appear on disc label and self-mailer sleeves.
Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from gpo.gov,
fill in appropriate blanks, and attach to shipping containers
Labeling & Marking Spec
A Print Order (GPO Form 2511) will be e-mailed for each individual order. Print orders will generally be enclosed
with furnished materials or sent via email. At the Government's option, print orders may be furnished as a hard
copy or by secure FTP. Contractor must be able to accept via email.
Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO
imprint (when requested), form number, and revision date, carried in the electronic files, must not print on the
finished product.

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Program 2385-S (04/27)
CONTRACTOR TO FURNISH
All materials and operations, other than those listed under "Government to Furnish," necessary to produce the
product(s) in accordance with these specifications.
ELECTRONIC PREPRESS
Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and
publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data
corruption that might interfere with proper file image processing must be reported to the ordering agency as
specified on the print order.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and
define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to
meet the assigned quality level.
When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is
anticipated that the Government will make all major revisions.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
Upon completion of each order, the contractor must furnish final production native application files (digital
deliverables) with the furnished material. The digital deliverables must be an exact representation of the final
printed product and shall be returned on the same type of storage media as was originally furnished, unless
otherwise specified. The Government will not accept as digital deliverables PostScript files, Adobe Acrobat
Portable Document Format (PDF) files, or any proprietary file formats other than those supplied, unless specified
by the Government. (The Government will accept Adobe Acrobat Portable Document Format (PDF) files as
digital deliverables when furnished by the Government.)
I. CD-ROM -
DATA FORMAT VERIFICATION: Upon receipt of the input media, the contractor shall review the files for
usability and completeness using Eclipse Image Analysis (Version 10.0 or newer). The contractor shall verify
compliance of each image with the requirements of ISO 9660/Joliet (for ISO images) or DDP 1.0 (for DDP
images.). The contractor shall immediately notify the Government of any problems with the furnished data files,
including files which are damaged, unreadable, oversized, or not in compliance with ISO or DDP specifications.
Any delay by the contractor in notifying the Government of defective furnished material will not release the
contractor from meeting the delivery and distribution schedule.
STAMPER IDENTIFICATION MARKINGS: The contractor shall image the jacket and print order number
in the variable character area unless the contractor is permitted to image other identification marks necessary for
production in the VCI.
CD-ROM MANUFACTURING SPECIFICATIONS: Discs produced under this contract shall be 120 mm and
80 mm CD-ROMs as governed by the International Standards IEC 908 and Amendment, ISO 9660, and ISO
10149. All replica discs must equal or exceed the specifications set forth in the Sony/Phillips "Yellow Book"
(Compact Disc Read-Only Memory System Description, Version May 1999) with the exception of "DATA

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Program 2385-S (04/27)
CAPACITY" which is outside of the "Yellow Book " Specifications where the contractor must capable of
producing CD-ROMs containing up to 80 minutes of user data, (i.e. 805,920,000 bytes of data in mode 2)
where the Track Pitch is not to be less than the minimum of 1.48 microns and Scanning Velocity is not to be less
than the minimum of 1.19 meters/second. Other specifications of note:
Metalizing: The reflective layer shall be completely sealed with lacquer on both the inner and outer edges of
the disc.
Modulation Amplitude: The relationship between I3 and Itop shall be: 0.35 <= I3/Itop <= 0.7. The relationship
between I11 and Itop shall be: I11/Itop => 0.65.
Signal Symmetry: The absolute value of the symmetry shall be between 5 and -15%.
Block Error Rate (BLER): Block Error Rate (BLER) may not exceed 120 when averaged over any one second
interval; BLER may not exceed 35 when averaged over the entire User Data Area.
Push-Pull: Not to be less than .30
Cross-Talk: Not exceed 50%
CD-ROM QUALITY CONTROL: Each delivered replicate must meet or exceed the requirements of these
specifications. In addition the contractor must compare a replica disc (at least one disc per unique content or job)
to the master Government-furnished media using Eclipse Image Verify (Version 10.0 or newer) to:
1. Verify the integrity of all user data against the original Government-furnished media
2. Verify the integrity and consistency of the Table of Contents, sub code data and ROM formatting.
3. Verify the absence of "read retries" or C2 failures during high-speed comparison test.
CD-ROM PRODUCT TESTING: The contractor will be required to test a CD-ROM replica (at least one disc
per unique content or job) for compliance to the specifications of this contract, using a Datarius CS4 system or a
CATS SA3 replica player that is calibrated to a reference of the Phillips 5B3 calibration set. The contractor should
be able to furnish (in PDF form) a report containing these specification results:
1. Exact diametric locations of the following parts of the spiral data track.
a. Starting diameter of the lead in zone.
b. Starting diameter of the user data zone.
c. Starting diameter of the lead out zone.
2. Eccentricity.
3. Average track pitch.
4. Average scanning velocity.
5. Push/pull.
6. Crosstalk.
7. High frequency and tracking signal properties. (I11, I3, SYM, RN, etc.)
8. Digital errors.
9. Total playing time.
10. Jitter and Effect Length Deviation.