26-B010R Pedestrian Signals and Hardware

The City of Charleston
Procurement Division
2 George Street, Suite 3600
Charleston, South Carolina 29401
P) 843-724-7312 F) 843-724-7354
www.charleston-sc.gov
Bid Number: 26-B010R Bids will be received until: May 11, 2026 @ 1:00pm
Bid Title: Pedestrian Signals and Hardware
Mailing Date: April 14, 2026 Direct Inquiries to: Robin B. Robinson
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a
bid for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by
all conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid
submission.
IMPORTANT
1. This solicitation does not commit the City of Charleston to award a contract, to pay any
costs incurred in the preparation of applications submitted, or to procure or contract for
the services. The City reserves the right to accept or reject any, all or any part of any Bid
received as a result of this Solicitation, or to cancel in part or in its entirety this
Solicitation if it is in the best interest of the City to do so. The City shall be the sole
judge as to whether Bids submitted meet all requirements contained in this solicitation.
2. This solicitation seeks proposals responding to the Scope of Work for a Pedestrian
Signals and Hardware. This solicitation does not commit the City of Charleston to
award a contract, to pay any costs incurred in the preparation of applications submitted,
or to procure or contract for the services. The City reserves the right to accept or reject
any, all or any part of any Bid received as a result of this Solicitation, or to cancel in part
or in its entirety this Solicitation if it is in the best interest of the City to do so. The City
shall be the sole judge as to whether Bids submitted meet all requirements contained in
this solicitation.
3. Bidder may mail, or hand-deliver response to the Procurement Division. Bids
delivered to any other location will not be accepted. Do Not Fax in the Bid response.
Please show the solicitation number on the outside of any mailing package. The City of
Charleston assumes no responsibility for unmarked or improperly marked envelopes. If
directing any other correspondence to the Procurement Division not related to the
solicitation, please do not include the solicitation number on the envelope. If the Bidder
chooses not to respond to this solicitation, it is recommended to return the "No Bid
Response Form" to our office.
4. DEADLINE FOR SUBMISSION OF OFFER: Any Bid or offer received after the
Procurement Director of the governmental body or his designee has declared that the time
set for opening has arrived, shall be rejected unless the offer has been delivered to the
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designated purchasing office or the governmental bodies' mail room which services that
purchasing office prior to the Bid opening. [R.19-445.2070(H)]
5. Questions regarding this solicitation must be submitted to Robin B. Robinson in writing
no later than 1:00pm on April 27, 2026. Questions may either be faxed to 843-724-7354
or emailed to Robin B. Robinson at robinsonr@charleston-sc.gov.
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NO BID RESPONSE FORM
Bid Number: 26-B010R Bids will be received until: May 11, 2026 @ 1:00pm
Bid Title: Pedestrian Signals and Hardware
Mailing Date: April 14, 2026 Direct Inquiries to: Robin B. Robinson
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a
bid for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by
all conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must sent in if not sending
in a submission.
To submit a "No Bid" response for this project, this form must be completed for your company
to remain on our Bidder's list for commodities/services referenced. If you do not respond, your
name may be removed from the Bidder's list.
Please check statement(s) applicable to your "No Bid" response
Specifications are restrictive; i.e. geared toward one brand or manufacturer only (explain
below).
Specifications are ambiguous (explain below).
We are unable to meet specifications.
Insufficient time to respond to the solicitation.
Our schedule would not permit us to perform.
We are unable to meet bond requirements.
We are unable to meet insurance requirements.
We do not offer this product or service.
Remove us from your vendor list for this commodity/service.
Other (specify below).
Comments: ________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
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Bid Number: 26-B010R Bids will be received until: May 11, 2026 @ 1:00pm
Bid Title: Pedestrian Signals and Hardware
Mailing Date: April 14, 2026 Direct Inquiries to: Robin B. Robinson
CERTIFICATE OF FAMILIARITY
The undersigned, having fully familiarized himself with the information contained within this
entire solicitation and applicable amendments, submits the attached Bid, and other applicable
information to the City, which I verify to be true and correct to the best of my knowledge. I
further certify that this Bid response is made without prior understanding, agreement, or
connection with any corporation, firm or person submitting a Bid for the same materials,
supplies, equipment or services in all respects, fair and without collusion or fraud. I agree to Bid
by all conditions of this solicitation and certify that I am authorized to sign this Bid. I further
certify all prices submitted shall remain effective for a minimum period of ninety (90) days,
unless otherwise stated.
________________________________ ________________________________
Company Name Authorized Signature
As registered with the IRS
______________________________________ ______________________________________
Correspondence Address Printed Name
______________________________________ ______________________________________
City, State, Zip Title
______________________________________ ______________________________________
Email Address Telephone Number
_____________________________________ _____________________________________
Toll-Free Number (if available) Fax Number
_____________________________________ ______________________________________
Remittance Address Date
_____________________________________ ______________________________________
City, State, Zip Federal Tax ID (FEIN)/SS Number
______________________________________
SC Sales Tax Number
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CITY OF CHARLESTON LOCAL VENDOR RECOGNITION AFFIDAVIT
Personally appeared before me (the "Bidder seeking Local
Vendor Recognition") who, after being duly sworn, does hereby depose and certify that the
Bidder seeking Local Vendor Recognition identified in this bid response and who signs below
meets the following qualifications for local vendor recognition as provided in Sections C and E
of the City of Charleston's Procurement Policy:
1. The bid is for construction services or goods and supplies only and is greater than
$100,000;
2. Has a physical business address located within the City of Charleston and has
been doing business in the City of Charleston for a period of 12 months or more
prior to the bid opening date - (A post office box or temporary construction or
office trailer will not be considered a place of business);
3. Has a valid City of Charleston business license which was issued at least 12
months prior to the bid opening date;
4. Provides a copy of its current City of Charleston business license with its bid;
5. Provides proof of payment of all applicable City of Charleston licenses, taxes and
fees with its bid;
6. Is in compliance with any applicable federal, state and local requirements
regarding the type of business in which the Local Vendor is engaged.
By submitting this Affidavit, the Bidder seeking Local Vendor Recognition understands that in
addition to meeting the requirements set forth above, in order for the Bidder seeking Local
Vendor Recognition to qualify for local vendor recognition, his bid must be within 4% or
$10,000, whichever is lower, of the bid amount of the lowest responsive and responsible non-
local bidder for said construction services or goods and supplies, and he requests that the local
vendor recognition as set forth in Sections C and E of the City's Procurement Policy be exercised
in consideration of the contract award of this bid. Failure to complete and return this Affidavit
with the specified attachments set forth above with his bid will result in not being eligible to
receive the benefits of the local vendor recognition.
BUSINESS NAME:
CHARLESTON STREET ADDRESS:
SIGNATURE: TITLE:
By: ___________________________
(Print Name)
Sworn to and subscribed before me at ,
State of ________________, this _____ day of ___________, 20___.
______________________________(SEAL)
Notary Public for________________
My Commission Expires__________
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General Information
The City of Charleston is soliciting requests for proposals from qualified vendors to provide
Pedestrian Signals and Hardware for the City of Charleston. We ask that the vendor
provide detailed information of product/service they are bidding.
Procurement Process
This is an Invitation for Bid. The City will award to the lowest responsive, responsible bidder
that meet the needs of this solicitation. The bids will be opened and an award is made to the
lowest responsive and responsible bidder. Any contract the City chooses to negotiate with the
awarded vendor shall contain, at a minimum, the term and conditions (or substantially the same
term and conditions) as hereinafter stated. The City reserves the right, in its sole discretion, to
reject all submissions, reissue a subsequent solicitation, terminate, restructure or amend this
procurement process at any time. The final selection and contract negotiation rests solely with
the City.
Questions
Every effort has been made to insure that all information needed by the Bidder is included
herein; however, questions are allowed and encouraged to clear up any information as described
herein, etc. The City Will Not Accept telephone calls or visits regarding this Solicitation. All
questions shall be in writing and addressed to: Robin B. Robinson, City of Charleston,
Procurement Division, 2 George Street, Suite 3600, Charleston, South Carolina 29401, or
email to: robinsonr@charleston-sc.gov. Written Questions may also be faxed to: 843-724-
7354. All questions must be received before 1:00pm on April 27, 2026. No interpretation shall
be binding upon the City unless in writing from the City's Corporate Counsel.
Oral Statements
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions
or specifications stated in the resulting contract. The City of Charleston shall not be legally
bound by any amendment or interpretation that is not in writing.
Contractor Solely Responsible for Performance
Vendor shall be responsible for the performance of the services required by the contract. Vendor
is an independent contractor and does not act as the City's agent or employee.
Disqualification of Bidders
Bidders may be disqualified for any of the following reasons:
* Reason to believe collusion exists among the Bidders
* The Bidder is involved in any litigation against the City
* The Bidder is in arrears on any existing contract or has defaulted on a previous contract
with the City
* Lack of financial stability
* Failure to perform under previous or present contracts with the City
* Is currently debarred by the State of South Carolina Procurement Services
Suspension and Debarment
The Bidder certifies, by submission of this proposal, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal, state or local agency. Where the Bidder is unable
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to certify to any of the statements in this certification, such Offeror shall attach an explanation to
this proposal.
Contract Negotiations
The City will rank, based upon the evaluation criteria, all responsible and responsive Vendors.
The City will begin negotiations with the top ranked Vendors and will continue with negotiation
down the ranking until a satisfactory contract with the City is finalized, if any. The terms and
conditions of the contract will be no less advantageous than the provisions of this solicitation or
the Vendor's proposal. The City reserves the right to make a partial award or to split the award
at its sole discretion.
Vendor's Duty to Inspect and Advise and Declare All Costs
Each Vendor shall become fully acquainted with the City's requirements and the scope of
commodities and/or services to be provided. Vendor shall have a duty to request any
information from the City as it deems necessary to prepare their submittal. No change order will
be granted or additional compensation permitted if based upon information the Vendor knew or
should have known as part of the Vendor's duty to become acquainted with the City's
circumstances and requirements.
Receipt of Bids
Bids must be submitted to and received by the City no later than the date and time specified
within this solicitation. Bidders mailing proposals should allow a sufficient mail delivery period
to insure timely receipt 1:00pm on May 11, 2026 of their proposal by the City. Bids received
after the scheduled due date and time will not be considered.
Number of Bids to be Submitted
Each Vendor must submit one (1) Unbound Original (please use a paper clip or binder clip).
Only original documents will be accepted; faxed or electronically mailed versions will not be
accepted. The Vendor must mark on the envelope or wrapping containing the bid, the
solicitation identification number specified in the solicitation and note "Original" on the original
bid.
Required Forms And Signature Pages
Offerors shall include as an appendix, all ancillary forms required in this Invitation for Bid
(IFB). Required forms include, but are not limited to the following:
* IFB Cover Page
* Certificate of Familiarity
* Any Addenda
Bid Format
Bids are to be prepared in a manner designed to provide the City with a straightforward
presentation of the Bidder's capability to satisfy the requirements of this solicitation. All copies
shall be bound in a single volume(s) and all documentation submitted with the bid should be
bound in the respective volume(s), where practical.
a) All bids should be clearly marked "26-B010R Pedestrian Signals and Hardware"
and submitted in a sealed envelope.
b) Bids must be submitted by mail or hand delivered to Robin B. Robinson, City of
Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401.
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c) Proposals must be received in the City's Procurement Office no later than 1:00pm on
May 11, 2026. Late proposals will not be accepted for any reason.
d) No more than one bid may be submitted by any Vendor.
e) The bid must be signed by an official authorized to contractually bind the Vendor.
f) All forms from this solicitation requiring signature must be included in the bid.
References/Experiences
Vendor must provide a minimum of four (4) references. Include company name, mailing
address, name of point of contact, telephone number and email address. The City reserves the
right to contact and request information from any source so named.
Confidentiality
The contents of this Solicitation shall not be discussed with anyone outside of the Bidder's
organization. Any issues regarding confidentiality should be directed to the Point of Contact.
Any breach of this confidentiality requirement will result in immediate disqualification of your
organization from further consideration pursuant to the award of any resulting contract.
Term of Contract
The initial term of the Agreement shall be for two (2) years. The City reserves the right to
extend the Agreement if the City determines the extension is in its best interest; said extension
will be on an annual basis and shall not exceed four (4) additional one (1) year periods.
Basis for Award
The City will base its recommendation on the bid submitted and if it is responsive and
responsible. The City reserves the right to inspect the Bidder's physical premises prior to award
to satisfy questions regarding the Bidder's capabilities.
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SCOPE OF WORK/SPECIFICATIONS
FURNISH PEDESTRIAN SIGNALS AND HARDWARE
1.1 Description
This work shall consist of furnishing:
1) LED (Light Emitting Diode) NON-PIXILATED COUNTDOWN
PEDESTRIAN SIGNAL HEADS, with SUN VISOR and designated mounting
hardware, in accordance with these Specifications.
The pedestrian head and the mounting hardware are stated as one item.
1.2 Materials
1.2.1 Pedestrian Head Housing
All signal heads shall conform to the specifications of the INSTITUTE OF
TRANSPORTATION ENGINEERS (ITE), "Pedestrian Traffic Control Signal Indications"
(latest Revision) August 4, 2010. All pedestrian signal heads shall be furnished by the same
manufacturer and shall be new and current production models. Pedestrian signal heads of the
size, type, and arrangement specified, are to be furnished, together with ALL the necessary
hardware for make-up and mounting. For the purpose of this Specification, the basic material
requirements are listed below:
General
All pedestrian signal heads shall use a SOLID display LED HAND/MAN module as a light
source; a nominal message bearing surface of 16 inches; and SYMBOLIC MESSAGES; the
Portland Orange UPRIGHT HAND for "Don't Walk", and Lunar White WALKING MAN for
"Walk" OR a countdown display with a nominal message bearing surface of 16 inches with a
SOLID SYMBOLIC MESSAGE Hand/Man overlay on the left and the countdown on the right.
The Module and the Housing shall be two separate pieces.
Housing, Visor
The housing shall be a one piece ultra-stabilized, permanently colored, flame-retardant, PURE
Polycarbonate resin. The materials and construction used shall comply with ITE specifications
(latest Revision) August 4, 2010. A single housing shall contain the LED module. A weather
tight neoprene gasket shall be provided. All Housing hardware shall be stainless steel or
aluminum. The terminal strip shall be a minimum 4 position, double row, tinned over brass with
zinc plated #10 steel screws. The DOOR shall swing down with two hidden hinges at the
bottom, with removable locking pins. The DOOR shall be a corrosion resistant, powder coated,
one-piece aluminum alloy die-casting, and pins.
A visor shall also be furnished and shall be securely fastened with stainless steel screws to the
front of the signal housing, to shield the lens from the sun.
Finish
The finish colors shall be FEDERAL YELLOW (13538) or DARK GREEN for the door,
housing, and exterior surfaces of the visor; and FLAT BLACK (37038) for the inside of the visor
and for the part of the door within the visor.
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Mounting
Pedestrian Heads must fit with brackets and related hardware described below for properly
installing the pedestrian signal heads.
For single post-top mount:
A 112" aluminum post top signal mounting shall be furnished. It shall consist of a slip
fitter assembly for a one-way signal. It should be Pelco Product Part Number SE-3037 or
equivalent with a FEDERAL YELLOW (13538) or DARK GREEN finish. See Diagram
1.
For dual post-top mount:
A 112" aluminum post top signal mounting shall be furnished. It shall consist of a slip
fitter for 1- and 2-way signal heads with a 4 inch slip-fitter bracket with a set screw, a
lower mounting assembly, a support tube, and an upper mounting assembly. This
mounting assembly should be Pelco Product Part Number SE-3257 or equivalent with a
FEDERAL YELLOW (13538) or DARK GREEN finish. See Diagram 2.
Diagram 1. Diagram 2.
Single Post- Dual Post-
Top Mount Top Mount
For side-of-pole mount:
A CLAMSHELL mount shall be furnished, compatible with a 4-1/2 inch and larger pole.
The clamshell mount shall be compatible with either bolt mounting (to a wood pole), or
band-on mounting to a steel pole. The side-mount shall make provisions for a hinge, and
for wiring and terminal block. All hardware shall be tamper resistant. See Diagram 3.
A 112" aluminum side-of-pole signal mounting shall be furnished. It shall consist of hub
plates with conduit openings, and upper and lower arm assemblies for a 1-way signal.
This mounting assembly should be Pelco Product Part Number SP-5523 or equivalent
with a FEDERAL YELLOW (13538) or DARK GREEN finish. See the Diagram 4.
Diagram 3. Diagram 4.
Clamshell Side-of-pole
Mount Mount
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