2026 Pavement Preservation Program

Administrative Services
P urchasing Department
April 14, 2026
INVITATION TO BID
2026 PAVEMENT PRESERVATION PROGRAM
IFB0265-050726
The City of Nashua, NH, herein referred to as "the City", is seeking proposals from qualified vendors for the 2026 Pavement
Preservation Program. The project contract work is located in various locations throughout the City of Nashua and consists
of pavement treatments for crack sealing and micro-surfacing.
Project will begin once a written "Notice to Proceed" is issued.
Completion times for the project will be as follows:
Substantial Completion should be by October 15, 2026.
Final Completion should be by November 15, 2026.
Liquidated damages of $520 for each calendar day will be assessed for delays beyond the established dates for
substantial completion and final completion.
The City of Nashua reserves the right to substitute work of similar nature or to add additional work subject to the contract
amendment process.
The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all proposals or parts
of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; to
award contracts or to cancel this request if in the City's best interest.
INFORMATION FOR BIDDERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here, Bonfire
Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that you give yourself
sufficient time and at least one (1) business day before due date to begin the uploading process and finalize your
submission. Copies are also available on the City's website in the Purchasing section within the Bids section.
If a Bidder chooses to submit their bid outside of Bonfire, the following are alternate options:
Paper: Submit one (1) digital copy on a USB drive in sealed envelope(s) or package(s) clearly marked "IFB0265-
050726". Bids must be submitted in the format provided and address the item(s) specified in the IFB package.
Regardless of the method of submission, proposals must be received no later than Thursday, May 7, 2026 at 2:00 PM in the
Purchasing Department; City Hall, 229 Main Street, Nashua NH 03061. Postmarks or other timestamps will not be accepted
IFB0265-050726 - 2026 Pavement Preservation Program
229 Main Street * Nashua, New Hampshire 03060 * Phone (603) 589-3330 * Fax (603) 589-3233

INVITATION TO BID
2026 PAVEMENT PRESERVATION
IFB0265-050726
in lieu of actual delivery. Vendors can use whatever delivery mechanism it chooses as long as it remains clear that the
vendor is responsible for submissions prior to the date and time.
The time of receipt shall be considered when a proposal has been officially documented by the Purchasing Department, in
accordance with its established policies, as having been received at the location designated above. The City accepts no
responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the Vendors responsibility.
Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current Bids and
on the Bonfire website; (Refer to Document IFB0265-050726). Proposals will be opened in public on the due date and time.
Results of the proposal opening will be posted on the City's website, www.nashuanh.gov, under Services; Bid Opportunities;
Bid Results; (Refer to Document IFB0265-050726) within twenty-four (24) hours of the opening.
Complete specifications and related documentation are available on our website, www.nashuanh.gov, under Services, Bid
Opportunities, Current Bids; and on the Bonfire website. Refer to Document IFB0265-050726 and related documents.
Please note paper copies of bid documents are not available at the City's Purchasing Office.
The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this invitation
for proposal. All proposals become the sole property of the City of Nashua. This invitation for proposal is not a contract and
alone shall not be interpreted as such but rather serves as an instrument through which qualifications are solicited.
The timeline for this project is as follows:
Item Date
Pre-Bid Meeting (OPTIONAL) Wednesday, April 22, 2026 at 1:00 PM
Deadline for Bidder Questions Friday, April 24, 2026 at 10:00 AM
Answers/clarifications posted Tuesday, April 28, 2026 at 4:00 PM
Bids Due Thursday, May 7, 2026at 2:00 PM
A NON-MANDATORY Pre-Bid Meeting to discuss the project is scheduled to begin promptly at the Division of Public Works,
848 West Hollis Street, Nashua, NH 03062, Veteran's Conference Room on Wednesday, April 22, 2026 at 1:00 PM. The
conference can be attended by Zoom if preferred:
Join Zoom Meeting
https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=89807555532
Meeting ID: 603 589 3330
Passcode: 5893333
One tap mobile
+13092053325,,6035893330#,,,,*5893333# US
The meeting is an opportunity for the City of Nashua to overview the project and objectives, and participants to request
additional information directly from City of Nashua staff managing or participating in the project.
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INVITATION TO BID
2026 PAVEMENT PRESERVATION
IFB0265-050726
Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate and
complete email transmission/receipt and is not responsible to acknowledge receipt. Inquires must be submitted in writing,
citing the IFB title/number, Page, Section, and must be received no later than Friday, April 24, 2026 at 10:00 AM to:
City of Nashua
229 Main Street, Room 11, Nashua, NH 03060
purchasing@nashuanh.gov
The City of Nashua will consider all timely-received inquiries and, if reasonable and appropriate, will issue an addendum to
clarify or modify this IFB on the City's website www.nashuanh.gov, under Services, Bid Opportunities; Current Bids; (Refer
to Document IFB0265-050726) and on Bonfire no later than Tuesday, April 28, 2026 at 4:00 PM.
The City of Nashua hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to
this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, religion, national origin, sex, age, sexual
orientation, disability or handicap in consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable, can
be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of such products.
If you are proposing any such products which qualify, please so indicate in a cover sheet by item number and description.
We are also conscious of energy use and encourage Bidders to propose products that are energy efficient.
All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any resulting contract,
whichever is later.
Bids must be submitted in the format provided and address the items specified in this request. The City may reject any or
all of the bids on any basis without disclosure of a reason. The failure to make such a disclosure shall not result in accrual of
any right, claim or causes of action by any unsuccessful bidder against the City. The City reserves the right to waive any
irregularities when the public interest will be served thereby. The City also reserves the right to negotiate any change or
amendment in any bid without soliciting further requests for bids if the action is necessary for the best interest of the City.
The City of Nashua will reject the bid of any proposed bidder who is presently debarred, declared ineligible or excluded by
any Federal department or agency, and reserves the right to reject the bid of any proposer who has previously failed to
perform any contract properly for any purchaser, or to complete on time, contracts or a similar nature, who is not in the
position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its obligations to
clients, purchases, subcontractors, material men, or employees.
The City is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all applicable Equal
Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a Contractor who is in default on the payment
of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in default on said
payments.
Contract will be awarded to the Bidder that is designated by the City of Nashua as the lowest responsive and responsible
Bidder.
GENERAL REQUIREMENTS:
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INVITATION TO BID
2026 PAVEMENT PRESERVATION
IFB0265-050726
A. To be eligible for an award, a Bidder must be deemed "responsible" by demonstrating the following:
has the ability, capacity and skill to provide the goods or services required;
can provide the goods or services within the time frame specified;
has a satisfactory record of integrity, reputation, judgment and experience;
has sufficient financial resources to provide the goods or services;
has an ability to provide future maintenance and support as required; and
has developed a positive track record with the City of Nashua to the extent the Bidder has previously
provided goods or services.
B. Some common reasons why a bid might be found "nonresponsive" are:
failure to sign the bid and/or signature by the appropriate person;
failure to furnish any required bid bonds;
failure to include a unit bid price for each item;
failure to include a total amount for the bid;
failure to submit a noncollusion affidavit; and
inclusion of any unauthorized additions, conditional or alternative bids that make the bid package incomplete,
indefinite, or ambiguous.
bid considered to be unbalanced
C. The Successful Bidder will be required to provide the City with certificates of insurance for coverage as listed below
and endorsements affecting coverage required by the contract within ten (10) calendar days after the City issues
the Notice of Award. The City requires thirty (30) calendar day's written notice of cancellation or material change
in coverage. The certificate and endorsements for each insurance policy must be signed by a person authorized by
the insurer and who is licensed by the State of New Hampshire. General Liability, Employers Liability and Auto
Liability policies must name the City of Nashua as an additional insured and be reflected on the certificate of
insurance.
* General Liability: $1,000,000 per Occurrence
$2,000,000 Aggregate
* Motor Vehicle Liability: $1,000,000 Combined Single Limit
*Coverage must include all owned, non-owned and hired vehicles.
* Workers' Compensation Coverage according to Statute of the State of New Hampshire:
$100,000 / $500,000 / $100,000
All Bidders and subcontractors at every tier under the Bidder will fully comply with NH RSA Chapter 281-A,
"Workers' Compensation".
It is the responsibility of the Contractor to submit to the City of Nashua certificates of insurance for the Contractor
and all other subcontractors prior to the start of the project. It is the responsibility of the Contractor to provide the
City of Nashua with updated certificates of insurance for the Contractor and all subcontractors 10 days prior to the
expiration of coverage. The City of Nashua may, at any time, order the Contractor to stop work, suspend the
contract or terminate the contract for non-compliance. All subcontractors are subject to the same insurance
requirements as the Contractor.
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INVITATION TO BID
2026 PAVEMENT PRESERVATION
IFB0265-050726
D. The Successful Bidder will be required to post the following bonds. Cost of bond premiums to be incorporated into
the bid item costs.
* Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid prices. The "bid guarantee"
must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument
accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such
contractual documents as may be required within the time specified.
* Payment & Performance Bond: Successful Bidder shall furnish Performance and Payment Bonds, each
in an amount at least equal to the Contract Price, as security for the faithful performance and payment
of all obligations under the Contract Documents. These Bonds shall remain in effect at least until one
year after the date when final payment becomes due, except as provided otherwise by Laws and
Regulations or by the Contract Documents. Successful Bidder shall also furnish such other Bonds as are
required by the Contract Documents. When Successful Bidder delivers the executed agreements to the
City, Successful Bidder shall also deliver to the City such Bonds as may be required to furnish.
E. The City also reserves the right to negotiate any change or amendment in any bid without soliciting further bids if
the action is necessary for the best interest of the City.
F. The City may conduct discussion with responsible Bidders prior to selection. Successful Bidders shall begin
performance upon receipt of an executed contract and a valid purchase order issued from the City.
G. The City may reject any and all responses on any basis without disclosure of a reason. The failure to make such a
disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful bidder against the
City.
H. After the initial designation of a Bidder, City Staff will work with the selected Bidder to negotiate final terms and
conditions between the City and the successful Bidders prior to the Contract Award. A draft contract is attached.
I. The Bidder shall meet all requirements of the Americans with Disabilities Act.
J. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or
subcontractors.
K. The Bidder should understand that under the New Hampshire Right-to-Know Law, all documents submitted in
response to this request, including financial information, are considered public information and will be made
available to the public upon request, unless specifically exempted under the law.
L. Any Bidder submitting a bid may appeal a pending award prior to award by the City. The appellant must:
a) Submit a written protest to the City's Purchasing Manager within five (5) business days after the bid
opening;
b) Describe, in the written protest, the issues to be addressed on appeal;
c) Post, with the written protest, a bond with a surety meeting the requirements of General Condition 5.02
authorized to do business in this state or submit other security in a form approved by the City who will hold
the bond or security until a determination is made on the appeal;
d) Post the bond or other security in the amount of 25% of the total dollar value of the appellant's bid, up to
a maximum bond or other security amount of $250,000.00;
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INVITATION TO BID
2026 PAVEMENT PRESERVATION
IFB0265-050726
e) Not seek any type of judicial intervention until the City has rendered its final decision on the protest.
If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the appeal
is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because of the
unsuccessful appeal. The City is not liable for any costs, expenses, attorney's fees, loss of income, or other damages
sustained by the appellant in a bid appeal process.
M. The City assumes no liability for the payment of costs and expenses incurred by any Bidder in responding to this
request. All bids become sole property of The City. This is not a contract and shall not be interpreted as such but
rather serves as an instrument through which qualifications and cost bids are solicited.
N. Bid Document Submission List:
To be considered a complete response, the following documents must be submitted along with your bid.
a) Division 1 of the Bidding Specifications and Contract Requirements
i. Bid Form - which includes a tabulation of Subcontractors, Suppliers and other individuals
and entities required to be identified in this Bid;
ii. Schedule of Values;
iii. Bid Bond;
iv. Construction Contractor's Qualification Statement
v. Non-Collusion Affidavit
b) Any and all addendums issued after the release of this IFB. Upon issuance, addendums can be
found on the City website or on Bonfire with the original bid documents.
Please ensure you have reviewed all documents before submitting all bids to the City
ADDITIONAL CONSIDERATIONS:
The Bidder selected shall be expected to comply with all applicable federal and state laws in performance of services. The
consideration of all bids and subsequent selection of the Successful Bidder shall be made without regard to race, color,
sex, age, handicap, religion, political affiliation or national origin. Services provided by the Successful Bidder shall be
rendered through a Standard Form of Agreement Between Owner and Contractor Contract, which has been included in
Division 3 of the Bidding Specifications and Contract Requirements.
Bidder must identify any exceptions or objections it has to the City's sample Standard Form of Agreement Between Owner
and Contractor, General Conditions, Supplementary Conditions documents. Copies are part of the Bidding Specifications
and Contract Requirements.
The City may from time to time revise the above listed documents. The City will not accept or entertain any exceptions or
objections to the above listed documents at any time after Bid submittal except and only to the extent the City
subsequently makes a material change to a substantive provision of the above listed terms and conditions.
The bid must declare that it is made without collusion with any other person or entity submitting a bid pursuant to this
IFB.
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INVITATION TO BID
2026 PAVEMENT PRESERVATION
IFB0265-050726
Disclosure of any potential conflict or statement that there are none to the best knowledge of the Bidder(s). Also,
Bidder(s) should state its intention to conform to the no conflict provisions of the IFB.
Prospective applicants who have any questions regarding this opportunity may contact:
Amy Girard, Purchasing Manager
City of Nashua, Administrative Services Division
229 Main Street, Nashua, NH 03060
Email: purchasing@nashuanh.gov
Ph: 603-589-3332
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DIVISION 1
IFB0265-050726
2026 PAVEMENT PRESERVATION PROGRAM
BID FORM
SCHEDULE OF VALUES
BID BOND
CONSTRUCTION CONTRACTORS QUALIFICATION STATEMENT
NON-COLLUSION AFFIDAVIT